April 22/15: Special Board Budget Meeting: Final Debate and Vote

P1: Standing Committee / Board Meeting Report
P2: SD61 Applicable Bylaws / Standing Committees / Letters from BC School Boards
P3: Disclaimer / SD61  Backgrounder
P4: District PAC (aka DPAC, VCPAC) Constitution excerpts

Links for more info /sources underlined.

Sticky post: Motions and Trustee Voting Records  January 2012 – March 2015. The District now posts a record of motions carried, but the motions that fail are  equally interesting.

Next Meetings

Mon May 4 7 pm Ed Policy Richmond School (George Jay)
Mon May 11 7:30 pm OPPS
Tues May 19 7:30 pm Board meeting

 

2015 April 23  school sm

April-22-2015-Budget-Packup 1April-22-2015-Budget-Packup 2

Territory Acknowledgement900

Board Special Budget Meeting, April 22/15
Chair: Loring-Kuhanga
Regrets: Paynter

A. Commencement of Meeting 
A.1 Approval of Agenda: Adopted (after debate and vote below) . Opposed: Leonard, Whiteaker

Orcherton: Motion to remove C.1 b) i as it is out of order. And it is a contractual issue. / Defeated. / For: Ferris, Leonard. Orcherton, Whiteaker Against: Loring-Kuhanga, McNally, Nohr, Watters

  • McNally: Objection: It is the role of the Chair, not individual trustees to make the judgment that a motion is out of order, or not. As that has not taken place, the meeting will decide on the merit of the motion when debate gets to that point on the agenda.

B. Public Presentations on the 2015-16 Budget ( 3 GVTA presenters were listed on the agenda but did not attend; Cindy Graf, GVTA Pro-d Chair read their statements on their behalf.)

  • Graf: Because of inability  to bargain this other than provincially, was hoping to have a local line item created.
  • Teresa Stokes, GVTA: I work at Eagleview; we do lots of Pro-d there.School based pro-d is amazing.There is pro-d from Learning Initiatives [a $440,00 department focused on teacher pro-d], School-based pro-d, and the Enhancing Learning Fund [a $120,000 fund dispensed to applicants from from the Superintendent’s office]. Recently I took an Aboriginal pro-d day, 1 BCTF  day which was granted on request, and 1 social justice pro-d day, also granted after request, to attend the demolition of St Michael’s School in Alert Bay.  Will follow up with a Project of Heart with Nella Nelson, Coordinator of Aboriginal Nations Education .  [Chair asks Stokes to wrap up – exceeded 5 minutes.]

C. 2015/16 Annual Budget
C.1 2015/16 Annual Budget Debate

a) Recommended Motions:
i) That the Board approve carrying forward the $8,300,000 to the 2015-16 school year to be applied against the deficit. / Carried. Unanimous.

  • Secretary-Treasurer: Operations budget  contains main expenditures of SD61. Special purpose funds: CommunityLINK, Learning Improvement Fund, Provincial Resource program funds, Annual Facilities Grant. Capital fund holds the capital assets of SD61 (Land, buildings, equipment, vehicles). Carry forward funds from 1 time only savings each year. the only way to finally address this $8.3 million structural deficit would be to lay off people.
  • Nohr: Supporting this does not mean supporting the budget, right?
  • Ferris: Has been a difficult process, especially for the Secretary-Treasurer over years of deficit. Thanks to Secretary-Treasurer for help and guidance through the process.
  • Orcherton: Acknowledge work of Secretary-Treasurer.Cuts not easy to make; imply reduced services. Kids will be affected. $66,000 deficit  – it’s more than that and will mean more shared work.Some services will be slower, or not there.
  • Leonard: Acknowledge work of Secretary-Treasurer and Department. Have delayed hiring; have been working on this since last July.

ii) That the Board approve the list of proposed budget options including eliminating the English Language Learners  Administrative Assistant and reducing the administrative supplies budget for a total of $66,501 for the 2015-16 school year. / Carried. Unanimous.

b) New Business

Nohr: That the Board create a line item in the 2015-16 budget bringing teachers’ professional development funding to $150 per full time FTE; costs to be covered from current professional development funds for teachers. / Defeated. For: Nohr, Watters  Against: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Whiteaker

  • Nohr: Hoping to create a teachers’ professional development line item, but am reviewing information from the Secretary-Treasurer and from the GVTA. Motion to refer to May Operations meeting.  / Defeated.  For: Loring-Kuhanga, McNally, Nohr, Watters   Against: Ferris, Leonard, Orcherton, Whiteaker
  • Nohr: Appreciate the information shared by the GVTA – spent so much time putting the package together; thanks to Secretary-Treasurer and Superintendent for information as well. Strongly support an increase in pro-d funding for teachers.
  • Ferris: Thanks to the GVTA for the many letters about pro-d from teachers to Trustees. No one would argue that pro-d is not important. But it is a contractual issue.
  • Orcherton: All said about pro-d is true, but using the wrong reasons and this is the wrong place. Dealing with pro-d at this table is wrong and inappropriate, and sets a dangerous precedent. Not going to create  line  item – that would add to the structural deficit. Wording of the motion was taken directly from the GVTA newsletter.
  • McNally: Point of order: Confine debate to the merits of the motion, not guesses about the motivation of the person who crafted the motion or where the wording came from.
  • Orcherton: I don’t believe the GVTA’s numbers are correct but I’m not going to go there.  The GVTA wants to have all pro-d money funnelled through them, rather than the employer having some control.
  • Watters: Speak to the motion.
  • Orcherton: I am! I don’t support the motion. For numerous reasons, not supporting.
  • McNally: This proposal is not a matter of looking at a contractual anomaly and interpretation as the 8th day pay agreement was. It is important to adhere to contractual language. Ignoring the contractual language to benefit an employee group at one time a could be used as a precedent to ignore the language to that employee group’s detriment at another time. Possibly the GVTA does not have a great hope of success opening a table for negotiations. As a former teacher I understand the value of self-directed pro-d and have “saved up” so I could go to a conference every 3 years since the funding is so low.
  • Superintendent: $368,000 from the BC Education Plan was directed to pro-d. Have worked with the GVTA on these funds.
  • Loring-Kuhanga: Not in support of the motion. The Superintendent has worked with the GVTA to develop pro-d.
  • Nohr: Many teachers hoped some of the money would be directed back to the Joint Fund. Teachers are telling us what they need; we are here to respond to their needs.
  • John Bird, VCPAC President: VCPAC has had discussions about staff support. Have prepared a motion asking for funding to come from the Ministry for inservice and professional development so the system can move forward. Most Ministry initiatives aren’t funded so no wonder they don’t succeed.

 C.2  2015/16 Annual Budget Bylaw

a) Recommended  Motions
i) That the Board agree to give all 3 readings of the 2015-16 Annual Budget Bylaw at the meeting of April 22/15. / Motion to be carried unanimously. [See SD61 Bylaws Bylaw.] / Carried. Unanimous.

ii) That the Board 2015/16 Annual Budget Bylaw in the amount of $206,361,204 be read 1st, 2nd, 3d time , passed and adopted 22nd day of p April 22/15, and that the Chair and Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board. / Carried.  For:  Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Watters, Whiteaker   Against: Nohr

D. Needs Budget Letter

April-22 letter 1April-22 letter 2

  • Watters : Using this letter as a letter to the community. Is limited in  terms of the limited data used to generate it but funding challenges are still evident.
  • Ferris: Motion to approve the letter. / Carried. Unanimous.
  • Nohr: CCs are good for sending the letter to the Minister, but would  be good to have signatures of all partner groups for the community presentation. Principals and Vice Principals fall under “Administration”. Will there be a blanket media release?
  • Chair: Assumed it would go in  the newspaper.
  • Nohr: Needs to be at least 1/8 page.
  • Bird: Have issue with the letter. Trying to create a collaborative process and VCPAC was not involved in writing it at all. Will take it to next meeting and discuss whether to sign or not.VCPAC has sent out 2 letters about underfunding already.Will be coming back to classroom resourcing. Will require additional funding for what we are asking for. But need the vote of the membership to sign this.
  • Gilles LaRose, President CUPE382: 382 will support. Initial concern with narrow focus but now that is broader.
  • Benula Larsen, President, GVTA: GVTA will sign, though recognizing the reality of underfunding  is not addressed.
  • CUPE 947 representative: CUPE 947 will endorse. Need more CUPE staff and underfunding prevents that.
  • Melanie Houston, President, Allied Specialists: We were not part of developing this letter, and don’t see anything about ASA, but thanks for writing the letter. ASA can support it. However, need to add “adequate specialist support such as an increase to Speech-Language Pathologist support”. Used to be 12 SLPs with a 75 student case load each,  now cut to 8 SLPs with 150 or more for each case load. 40 of these students are designated “low incidence”. Only 10% of or practice is articulation. Twenty years of cuts have left devastation. No Learning Improvement Fund money was allocated for Education Assistants for SLPs. Students get 10 hours of service in all.  The case loads are such that the SLP can’t actually deliver the service but must demonstrate and have a CUPE  Education Assistant deliver the actual speech therapy.The expertise in schools is amazing but should not turn an EA loose without support from SLP close oversight. The degree of support for “low incidence” designated students is heartbreaking. Thee are redig challnges tht depend on the abityt to decode sounds. Every kindergarten child is screened but SLPs don’t have time to serve all who need support.By November we can tell which children will be designated Learning Disabled, and we don’t have time to refer them. [General gratitude re hearing from ASA on this.]
  • Leonard: We look forward to Mr. Bird’s support. Could sign now, make small changes.
  • Watters: Need to start needs budget earlier so no one has to search for themselves in this letter. Do we have to wait for VCPAC?
  • Leonard: Change the date to May 1 in case of VCPAC signature. Could take VCPAC off.
  • Watters: Or leave on, and unsigned.

E. Notice of Motion

E.1 Whiteaker: That the Board create a Parent Education Fund as part of the 2015-16 budget item “parent Advisory Council Grant” in the amount of $7,000, and further, that the Board create guidelines and a process to access this parent Education Fund. / This motion will appear on the agenda of the May OPPS meeting.

F. Adjournment: 8:35 pm

Blue Phoenix on wall old Oak Bay High School soon to be demolished
Blue Phoenix on wall old Oak Bay High School soon to be demolished

 

 

March 2/15: Combined Ed Policy / Operations: The Record Off The Record: Special Education Update / Discrimination

P1 Next Meetings, Backgrounder
P2 SD61 Applicable Bylaws / Standing Committees
P3 Ed Policy/ OPPS Combined (because of 2 week Spring Break) Mar 215
P4: District PAC (aka DPAC, VCPAC) Constitution excerpts
(scroll to bottom for page links)

Links for more info /sources in red.
Home page: Sticky post: Motions and Voting Records to January 2011 – June 2014: Voting records September –February  2015 to be added. Some day. Soon.

Next Meetings
Mon March 23/15 7:30 pm : Board Meeting: Tolmie Building
Wed March 25/15 7 pm: Public Budget Meeting: Tolmie Building
Wed April 1/15 7 pm: Public Input Round Table Budget:S.J.Willis Auditorium
Tuesday April 7/15 7 pm: Ed Policy TBA
Wed April 8/15 7 pm Public Input Budget Meeting: Tolmie Bldg (Register to guarantee place on speakers list (250) 475 4106
Mon April 13/15 7 pm: Operations Policy and Planning Special Budget Meeting For Public Input: Tolmie Building
(Register to guarantee place on speakers list (250) 475 4106
Mon April 20/15 7:30 pm: Board Meeting: Tolmie Building
Wed April 22 7 pm Special Board Budget Meeting : Final debate and final vote on approving 2015-16 Budget

The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (Esquimalt, Oak Bay, Victoria, View Royal, a big part of Saanich and Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations). Official approved minutes of Board and Standing Committee meetings and official voting records are posted on the SD61 website under the “Board of Education” menu one month after the meeting. Agendas are posted for the public the Friday before the meeting.

New feature on SD61 website! Record of approved motions here!

Required reports from In Camera meetings are posted beside the relevant meeting. (Click “view all” on the Bylaws, Policies and Regs menu). “Section 72” refers to Section 72 (3) of the BC School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” [Kind of an antique process now that these are posted online.] Key word: “general”. Any report beyond the basic one required must be done by an in camera motion and majority vote. The SD61 Bylaw 9360.1 states: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. [Note, not “are limited to”.] Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.” [“Usually” leaves lots of room to move. “Never” might be better wording.]

Civic governments are bound by the Community Charter (except for the City of Vancouver) and move into in camera meetings by public motion of the Council, and the public has to leave for the duration of the secret meeting and them come back. School Boards are governed by the BC School Act and Chairs set in camera meetings before public meetings.

Trustees are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio or video recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist. However, the video recording was debated at length in 2014 OPPS meetings.] Motions may be shortened but retain essential wording. Seconders not noted.

School District 61 Greater Victoria is the 6th largest employer in the Capital Regional District with a 2014-15 budget of $192,121,519.  You pay nine Trustees approximately $1,400 a month, each.

Feb 10/15: OPPS: The Record Off The Record: Robert’s Rules, Not “Traditions” / Amended Budget 2014-15

 P1 Next Meetings, Backgrounder
P2 SD61 Applicable Bylaws / Committees
P3 OPPS February 10/15  (scroll to bottom for page links)

Links for more info /sources in red.
Home page: Sticky post: Motions and Voting Records to January 2011 – June 2014: Voting records September –January 2015 to be added. Some day. Soon.

Next Meetings:

Monday February 16 /15 7:30 pm : Board Meeting: Tolmie Building
Monday March 2/15 7 pm: Ed Policy / OPPS combined, Tolmie (Spring Break )
Monday March 23/15 7:30 pm: Board, Tolmie Bldg
Wednesday March 25/15 7:00 Public Budget Meeting, Tolmie Bldg

Selections from student on display, Tolmie building:

treesprint

The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (Esquimalt, Oak Bay, Victoria, View Royal, a big part of Saanich and Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations). Official approved minutes of Board and Standing Committee meetings and official voting records are posted on the SD61 website under the “Board of Education” menu one month after the meeting. Agendas are posted for the public the Friday before the meeting.

New feature on SD61 website! Record of motions here!

Required reports from In Camera meetings posted beside the relevant meeting. (Click “view all” on the Bylaws, Policies and Regs menu). “Section 72” refers to Section 72 (3) of the BC School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” [Kind of an antique process now that these are posted online.] Key word: “general”. Any report beyond the basic one required must be done by an in camera motion and majority vote. The SD61 Bylaw 9360.1 states: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. [Note, not “are limited to”.] Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.” “Usually” leaves lots of room to move. “Never” might be better wording.

Civic governments are bound by the Community Charter (except for the City of Vancouver) and move into in camera meetings by public motion of the Council, and the public has to leave for the duration of the secret meeting and them come back. School Boards are governed by the BC School Act and Chairs set in camera meetings before public meetings.

The public meeting schedule  is posted on the District Calendar (under News and Events menu). Trustees are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio or video recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist. However, the video recording was debated at length in 2014 OPPS meetings.] Motions may be shortened but retain essential wording. Seconders not noted.

School District 61 Greater Victoria is the 6th largest employer in the Capital Regional District with a 2014-15 budget of $192,121,519 (2015 amended annual budget, to be approved at Feb 16 Board meeting).