Trustee Voting Records: January 2012 – Present

Page 10

 

Did we approve the agenda yet?

Did we adopt the agenda yet?

January 2016

Jan 4/16:Education Policy and Directions / Not present:  Leonard, Loring-Kuhanga

  • Whiteaker: That the Board track and compile all additional costs and lost facility rental revenue associated with the Temporary Shelter on 1240 Yates Street with the intent to present these costs to the City of Victoria,  BC  Ministry of Education and  BC  Ministry of Housing . / Carried. Unanimous.

Jan 11/16: Operations Policy and Planning / Not present: Ferris, Loring-Kuhanga, Orcherton, Whiteaker

  • Leonard: That the Board direct the Superintendent to report to the Board as soon as possible  on the status of the Oak Bay field project with recommendations to the Board. / Carried. Unanimous.
  • McNally: That the Superintendent recommend policy that would specifically define physical assets based on the Cariboo-Chilcotin District 27 wording [quoted in document above] : that assets include all real property, including but not limited to teacherages, portables, vehicles, equipment, office furniture, computer equipment, electronic waste, library and text books,and obsolete inventory and / or supplies. /  Defeated. For: McNally, Paynter   Against: Leonard, Nohr, Watters
  • Paynter: That the Superintendent recommend new policy and / or changes to current policy that incorporate the naming of physical assets that do not fall under the BC policy.  / Carried. For: Leonard, Nohr, Paynter, Watters Against: McNally

February 2016

Feb 1/16 Ed Policy and Directions / Not present: Leonard

  • Notice of motion:  McNally: That the Board approve the 1240
    Yates Street Temporary My Place Transitional Home Neighbourhood Agreement and authorize the Chair to sign on as a signatory, on behalf of the Board.

    Operations Policy and Planning Feb 9/16 / Not present:  Ferris, Loring-Kuhanga, Orcherton, Whiteaker

  • Recommended motion from Superintendent, moved McNally: That the Board approve the 1240 Yates Street Temporary My Place Transitional Home Neighbourhood Agreement and authorize the Chair to sign on as a signatory, on behalf of the Board. / Carried. Unanimous.
  • Watters: That the Board adopt the Strategic Plan. / Carried. For: McNally, Nohr, Paynter, Watters   Abstain: Leonard
  • Nohr (from the floor): That the Board receive further information from HR [on the Attendance Support Program] at the June Board meeting. / Carried. For: McNally, Nohr, Paynter, Watters   Abstain: Leonard
  • Nohr: That the Board approve the submission of a substantive motion, rationale and references to the BCSTA AGM regarding a Provincial targeted funding envelope for First Nations Children in care. // McNally: Amendment: That the Board approve the following motion for submission to the BCSTA AGM: That the BCSTA urge the Ministry of Education to provide targeted funding for First Nations children and youth in care. [Instead of a motion referring to a motion, this is puts both into one motion.] / Carried. // Leonard: Amendment: End the motion after “care”. / Carried. // Leonard: Amendment: Approve this [amended] motion and [shortened, reordered] rationale to go forward to the BCSTA AGM April 14-17  [deadline for substantive motions February 14] with the caveat that if the Board does not approve, it will be withdrawn at the AGM. / Carried . Unanimous
  • Nohr: That the Board request senior administration to provide a summary report on class size and composition data for 2015-16 including the number of students with designations per class per school, the number of split grade classrooms per school, and any other relevant information, to be presented at the March 2016 Education Policy and Directions Committee.  // McNally: Amendment: remove “summary”, remove “the number of split grade classrooms per school”, remove “any other relevant information”. / Carried. // McNally: Amendment: replace “March” with “June”. / Defeated. // Leonard: Main motion as amended: That the Board request senior administration to provide a report on class size and composition data for 2015-16 including the number of students with designations per class per school,to be presented at the March 2016 Education Policy and Directions Committee. / Defeated. For: Nohr  Against: McNally, Paynter, Watters    Abstain: Leonard

Feb 15/16: Board Meeting / Not present: Paynter

  • That the Board approve the 1240 Yates Street Temporary My Place Transitional Home Neighbourhood Agreement and authorize the Chair to sign on as a signatory, on behalf of the Board. / Carried.  Unanimous.
  • That the Board adopt the Strategic Plan. / Carried. For: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton,  Watters, Whiteaker   Against: Leonard
  • That the Board receive an update on the Wellness and Attendance Support Program from Human Resource Services at the June OPPS meeting. / Carried as amended.  Unanimous. // Watters: Amendment: “Written update”. / Amendment carried. For: Loring-Kuhanga, McNally, Nohr,  Orcherton, Watters, Whiteaker Against: Ferris, Leonard
  • That the SD61 Amended Annual Budget Bylaw [money already spent and targeted – this year’s budget, actual numbers] in the amount of $226,198,077 be read 3 times and the Chair and Secretary-Treasurer be authorized to sign, seal and execute on behalf of the Board./ Carried. Unanimous.
  • That the Board approve posting of the 2016-17 school year calendar on the SD61 website for one month.  / Carried.  Unanimous.
  • That the Board approve the following motion to the BCSTA AGM: That the BCSTA urge the Ministry of Education to provide additional targeted funding for First Nations children and youth in care. / Carried as amended.  / For: Leonard, Loring-Kuhanga, McNally, Nohr, Orcherton, Watters Against: Ferris, Whiteaker // McNally: Amendment: Add “by requesting additional funding from the Treasury Board. / Carried.

March 2016

March 7/16:  Education  Policy and Directions & Operations Policy and Planning combined /

  • Watters: That the Board of Education accept the Policy proposal on Gender Identity and Gender Expression presented by the District Gender and Sexuality Alliance (GSA) and refer it to the Policy Subcommittee for further development and consultation with partner groups as per Bylaw 9210 (The Development of Policy) and Policy 1163 (Consultation). / Ferris: Amendment: That the board accept this Policy and Regulation proposal. / Carried. Unanimous.
  • Paynter (from the floor) : That the Board request that the Superintendent take such actions as are necessary to ensure that all students are provided with the minimum hours of instruction in future school years./ Defeated. For: Paynter  Against: Ferris, Leonard, Loring-Kuhanga, McNally, Nohr, Watters, Whiteaker // (Superintendent: The Ministry has approved averaging out hours and minutes over the next years.)
  • Notice of motion: Ferris:  That the secretary-treasurer investigate the process by which the board, in conjunction with the Vic High alumni Association, might apply for federal infrastructure money for the development of new field at Vic High.

March 29/16 Board Meeting / Not present: Orcherton

  • That the Board accept the Policy and Regulation proposal [p 30-37 agenda] on Gender Identity and Gender Expression presented by the District Gender and Sexuality Alliance (GSA) and refer it to the Policy Subcommittee for further development and consultation with partner groups as per Bylaw 9210 (The Development of Policy) and Policy 1163 (Consultation). Carried (as amended ).  Unanimous. //Leonard: Amendment: It’s being referred and may not go forward, so not “accept”. Replace accept with refer, and strike “and refer it”. / Amendment carried. For: Ferris, Leonard, Loring-Kuhanga, Nohr, Paynter, Whiteaker Against: McNally, Watters
  • That the Board approve up to $1,900,000 spending for fixed projection devices as identified in the Technology for Learning strategy (p 38 agenda) from the local capital reserve. / Carried. Unanimous.
  • That the Board authorize the Secretary-Treasurer to negotiate an addendum to the current Agreement with Bays United that incorporates a payment schedule to the Board for the increased costs associated with the Bays United Football Club’s proportional contribution to the Oak Bay Artificial Turf Field. [Due to change from crumb rubber to less toxic TPE.] / Carried. For: Ferris, Loring-Kuhanga, Leonard, McNally, Nohr, Watters, Whiteaker      Against: Paynter
  • Ferris: That the Board direct the Secretary-Treasurer to investigate the process by which the Board, in conjunction with the Victoria High School Alumni Association, might apply for federal infrastructure money for the development of the new field at Victoria High School. / Carried. Unanimous.
  • Notice of motion: McNally: That the Board direct the Superintendent to a) report on district support in place, if any, for students who no longer have youth bus passes as a result of government action and who use public transportation to get to any Academy or BAA course, including the new Aviation course at Mount Douglas High School, b) report the number of students who need the support to access District courses and c) effects if any on attendance at programs, particularly the SJ Willis Alternative program.
  • Notice of motion: McNally: That the Board direct the Superintendent to report to the Board on the number of mental health initiatives and providers in schools in SD 61, including
    a) a list of all single program(one off) presentations to students in SD 61 schools by school and by presenter for 2014-15 and 2015-16.

    b) a list of ongoing provision of mental health service to students contracted by SD 61 entirety or as a partnership including social workers consulting to schools (if any), number of counsellors at schools and numbers of that group who do mental health counselling for students, psychiatric nurses visiting schools(if any)
    c) background information on funding for all the above
    d) stated objectives of any program or service above
    e) how efficacy of change in students from mental illness to mental health is measured
    f) the district’s accepted definition of mental illness   g) the district’s accepted definition of mental health
  • McNally: That the Board request that the Superintendent call for a report to the Board on a) Reading Recovery enrolment in SD61 and the South Island Consortium, and b) achievement in SD61 as well as any pertinent data from the South Island Consortium Reading Recovery Teacher Leader.

April 2016 

April 4/16: Education Policy and Directions / Not present: Leonard, Loring-Kuhanga

  • Whiteaker: That the Board refer the matter of student transfers to the Policy Subcommittee / Carried. Unanimous
  • Ad Hoc Partnership Committee: Recommended Motion: That the Board approve Policy 1325 “Partnership” and attachment. / Carried. For: Ferris, McNally, Nohr, Orcherton, Watters Whiteaker  Against: Paynter // Whiteaker: Amendment: At fifth point page 11 add “and District staff”. School-based project committees need to know they cannot go ahead with plans for large projects without involving senior administration at the district level. / Amendment carried. Unanimous.
  • McNally: That the Board direct the Superintendent to a) report on District support in place, if any, for students who no longer have youth bus passes as a result of government action and who use public transportation to get to any Academy or BAA course, including the new Aviation course at Mt Doug, b) report the number of students who need this support to access District and c) effects if any on attendance at programs, particularly the SJ Willis Alternative program. / Withdrawn. [McNally: With Board’s permission I will withdraw this motion and craft a better worded motion for a future meeting as it is apparent I have confused the Province’s clawback of subsidized bus passes for persons with disabilities with Victoria transit’s decision regarding transit fare structures in our region./ Accepted. [Rebecca Hansen, student trustee: Even though this motion has been withdrawn it brings attention to an issue that impacts students deeply. Many students find  transit costs and related issues very problematic.]
  • McNally: That the Board of Education direct the Superintendent to report to the board on the number of mental health initiatives and providers in schools in SD61, including
    a) a list of all single program (one-off) presentations to students in SD61 schools by school and by presenter for 2014-15 and 2015-16

    b) a list of ongoing provision of “mental health” service to students contracted by SD61 in entirety or as a partnership, including social workers consulting to schools (if any), number of counsellors at schools and numbers of that group who do mental health counselling for students,  psychiatric nurses visiting schools (if any)
    c) background information on funding for all the above
    d) stated objectives of any program or service above
    e) how efficacy of change in students from mental illness to mental health is measured,
    f) the District’s accepted definition of mental illness
    g) the District’s accepted definition of mental health . / Defeated. For: McNally Against: Ferris,  Nohr, Orcherton, Paynter, Watters, Whiteaker [Superintendent: Agreed service should not be willy-nilly,  and must have equitable access.  What is the best process to get at this information? The operational plans attached to the goal addressing the needs of vulnerable students in the new strategic plan will bring this information forward.]
  • McNally: That the Board of Education of School District No. 61 (Greater Victoria) request that the Superintendent call for a report to the Board on, a) Reading Recovery enrolment in SD61 and in the South Island Consortium, and b) achievement in SD61 as well as any pertinent date provision from the South Island Consortium Reading Recovery Teacher Leader. / Carried. Unanimous.
  • Notice of motion: Watters: That the Board write a letter inviting all partner groups to participate with the District GSA in the Victoria Pride Parade.

April 11/16: Operations Policy and Planning:

  • No business was completed at this meeting as only Trustees present were Leonard, Nohr and Watters. Assigned members of the Operations Policy and Planning Standing Committee:  Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum). McNally and Paynter attended the second City of Victoria Community Meeting regarding the My Place transitional shelter, unavoidably called for the same time as the OPPS meeting. Whiteaker, not a member of OPPS, attended as well. The business of the OPPS meeting will come forward to the Board meeting Monday April 18.

April 18/16: Board Meeting

  • That the Board refer the matter of Student Transfer to the Policy subcommittee. / Carried. Unanimous.
  • That the Board approve Policy 1325 Partnership and Attachment. / Carried. For: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Watters, Whiteaker   Against: Nohr, Paynter / Paynter: Motion to refer to Policy Committee for further review/ Defeated. For: Nohr, Paynter  Against: Ferris, Leoanrd, Loring-Kuhanga, McNally, Orcherton, Watters, Whiteaker
  • That the Board request that the Superintendent call for a report to the Board on a) Reading Recovery enrolment in SD61 and in the South Island Consortium  and b) achievement  in SD 61 as well as any pertinent data provision from the South Island Consortium Teacher Leader. / Carried. For:  Leonard, Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter Watters, Whiteaker   Against: Ferris
  • Recommended (by Secretary-Treasurer): That the Board agree to give all 3 readings of Capital Bylaw No. 127098 being a Bylaw for the maximum expenditure of $3,069, 292 for the capital portion of the Annual Facilities Grant allocation. / Carried. Unanimous.
  • That the above be read a 1st, 2nd, 3d time, and be passed and adopted, and that the Secretary-Treasurer and Board Chair be authorized to execute and seal on behalf of the Board. / Carried. Unanimous.
  • Watters:That the Board direct the Superintendent to extend formal invitations to all partner groups inviting their participation with the Gender and Sexuality Alliance (GSA) in SD61’s Victoria Pride Parade entry. / Carried. Unanimous.
  • Watters:That the Board recognize the National Day of Mourning. / Carried. Unanimous.
  • Notice of motion: Loring-Kuhanga (for OPPS): That the Board establish 4 Committees.
  • Notice of motion: Loring-Kuhanga: That the Board formally invite the Songhees and Esquimalt Nations to the table as stakeholders.
  • Notice of motion: Whiteaker: That the Board add another year to the Parent Education Fund.

April 20/16: Special Board Budget Meeting

  • Agenda approved with addition of motion from the floor : Whiteaker: That the Board create a Parent Education Fund as part of the 2016-17 budget .
  • Recommended Motion [recommended by Secretary-Treasurer]:
    That the Board approve carrying forward $5,910,764 to the 2016/17 school year to be applied against the projected deficit./ Carried. Unanimous.
  • Recommended Motion [recommended by Secretary-Treasurer]: That the Board approve not spending up to $800,000 on capital assets from the local capital reserve in 2015/16. / Whiteaker: Motion to postpone indefinitely. / Carried. Unanimous. [ Explanation here.]
  • Recommended Motion [recommended by Secretary-Treasurer]: That the Board approve carrying forward $1,800,000 to the 2017/18 school year to be applied against the projected deficit. / Carried. Unanimous.
  • Whiteaker: That the Board create a Parent Education Fund as part of the 2016-17 budget item : PAC Grant of $6000, which will be administered under the guidelines for the Parent Education Fund. / Tabled to June Board meeting. // Motion to table carried:  For: Ferris, Leonard, Loring-Kuhanga, Nohr, Orcherton, Paynter, Whiteaker   Against: McNally, Watters
  • Recommended motion (recommended by Secretary-Treasurer): That the Board agree to give all 3 readings of the 2016/17 Annual Budget Bylaw at the meeting of April 20, 2016. (Motion to be carried unanimously.) / Carried. Unanimous.
  • Recommended motion (recommended by Secretary-Treasurer): That the Board 2016/17 Annual Budget Bylaw in the amount of $211,963,918 be read a 1st, 2nd and 3d time, and passed and adopted on this 20th day of April 2016, and that the Secretary-Treasurer and Board Chair be authorized to sign , seal and execute this bylaw on behalf of the Board. / Carried. For: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Paynter, Watters, Whiteaker  Against: Nohr
  • That the Board of Education of School District No. 61 (Greater
    Victoria) direct the Chair and the Superintendent to get all signatures
    on the Needs Budget Letter dated April 21, 2016 as well as also
    add all local MLAs and VCPAC to those receiving a copy of this letter. / Carried. Unanimous. [ VCPAC declined to be a signatory  this letter.]

May 2016 (to come)

May 2/16: Education Policy and Directions / Not present: Leonard

  • No motions; major information presentations from Aboriginal Nations Education and Special Education.
  • Notice of Motion: Nohr: That the Board initiate a temporary change to the Education Policy and Directions Committee that would allow the Committee to meet at 4:30 for September to December 2016, with a review at the December Education Policy and Directions meeting.

May 9/16: Operations Policy and Planning / Not present: Orcherton, Whiteaker

  • Senior admin recommended motion: That the Board accept the recommendations of the SubCommittee and that the Superintendent be directed to create an administrative procedures manual and publicly available job descriptions to replace Policy and Regulations in appropriate circumstances. / Carried. Unanimous.
  • Sec-Treas recommended motion: Recommended motion: That the Board adopt the revised Policy 1150 Communications Policy. / Carried. Unanimous.
  • Sec-Treas Recommended motion: That the Board approve naming the new teachig platform on Bowker Creek at Oak Bay High School “The Glen Atkinson (Memorial) Outdoor Classroom”. / Carried. Unanimous.
  • Sec-Treas recommended motion: Recommended motion: That the Board receive the Long-Term Facilities Plan Framework report as presented. / After discussion, motion not moved so will go forward to the Board.
  • Loring-Kuhanga: That the Board create a 4 Standing Committee structure consisting of 1. Education Directions and Technology 2. Policy 3. Finance, Facilities and Legal Affairs 4. Human Resources, and direct the Secretary-Treasurer to make the recommended changes to the appropriate Bylaws to be presented at the June 13 Operations Policy and Planning Committee meeting. / Carried. For: Loring-Kuhanga, McNally Nohr, Paynter  Against: Ferris, Leonard, Watters
  • Loring-Kuhanga:That the Board invite the Esquimalt and Songhees Nations, as First Nations stakeholders, to attend committee and regular Board meetings./ Carried. Unanimous. [McNally: Sad that its taken us this long but pleased to see this coming forward. There will now be possibly 17 individuals, Trustee and representatives, at the Board table with voice on motions and issues. Its impractical to have 17 parties speaking o every issue and motion. Need to clarify for all parties that discussion and comment takes place in Standing Committees, and anyone has 5 minutes at every Board meeting if they get on the agenda as a presenter to present formally, along with a question period. The Board meetings are the venue where Trustees debate and take into consideration all that they have gleaned from Standing Committee discussions with partners / stakeholders.]
  • Nohr: That the Board refer Policy 3451 Donations To Schools to the Policy Sub-Committee for an update and establish criteria for advertising presence our schools. / Referred by unanimous consent to Policy Sub-Committee.
  • Watters: That the Board direct the Superintendent to establish a process for developing a District Code of Conduct. / Carried. Unanimous. // Nohr: Motion to postpone Waters’ motion indefinitely. / Defeated. For:  Loring-Kuhanga, Nohr, Paynter Against: Ferris, Leonard, McNally, Watters

May 16/16: Board Meeting : [This meeting’s agenda was a bit of a fiasco.]

Ed Policy Recommended motions (motions that have been previously extensively debated and approved in Standing Committee)

  • i.That Board ask for an exemption for students regarding  BC transit fare increases of June 21, 2016. // Recorded incorrectly: should be: [from Whiteaker, at Ed Policy and Directions] That the Board support the student initiative on June 21 at the BC Transit office to lobby for student exemption from recent fare increases. / [Carried unanimously at Ed Policy.] // Carried. Unanimous.
  • ii.That the Board request that the Board Chair work with the Chairs of School District 62 and 63, with the three districts liaising with BC transit for student exemptions to the fare increases. //  Recorded incorrectly; should be [from Watters, at Ed Policy and Directions]  That the Board direct the Chair to establish liaison with Sooke and Saanich Boards to coordinate request to BC transit for student exemption. / [Carried unanimously at Ed Policy.] // Carried. Unanimous.
  •  iii. Placed on agenda  incorrectly. Not a “Recommended motion” as it hasn’t carried at any previous Committee. Postponed to June Education Policy and Directions Committee by mover, before agenda adopted. Nohr: That the Board initiate a temporary change to the start time for the Education Policy and Directions meetings in the months off September, October, November and December, with a new start time of 4:30 – Bylaw 9360.2 (4): a review of the effectiveness of this time change will be undertaken at the December Education Policy and Directions meeting.  Watters: Point of order. Motion iii has not come as “recommended”. It has not been previously debated on any agenda. Needs to be “New Business”. [Motion postponed to Ed Policy and Directions, June 6.]

    Operations Policy and Planning  recommended motions:
  •  That the Board accept the recommendations of the Subcommittee that the Superintendent be directed to create an administrative procedures manual and publicly available job descriptions to replace policy and regulations in appropriate circumstances. / Carried. Unanimous.
  •  That the Board adopted a revised Policy 1150, Communications Policy. (p 28 agenda) / Carried. Unanimous.
  • That the Board approve naming the new teaching platform on Bowker Creek at Oak Bay High School “Glenn Atkinson ( Memorial) Outdoor Classroom‘. / Carried. Unanimous.
  • That the Board create a four standing committee structure consisting ofEducation Directions and Technologies; Policy; Finance, Facilities and Legal Affairs; and Human Resources and direct the Sec. Treas. to make the recommended changes to the appropriate bylaws and membership structures and times to be presented at the June 13, 2016 Operations Policy and Planning Committee meeting. // Watters: Amendment: Direct the Secretary-Treasurer to draft a 4 Committee structure and present to the Board. Need to hammer out the details before we go on with this. // Loring-Kuhanga: Amendment to amendment: Include “Superintendent”. / Carried. // Amended amendment carried. For:  Loring-Kuhanga, McNally, Nohr, Paynter, Watters  Against: Ferris, Leonard, Orcherton, Whiteaker // Motion as amended: Direct the Secretary-Treasurer and Superintendent to draft a 4 Committee structure and present to the Board./ Defeated. For: Loring-Kuhanga, McNally, Nohr, Watters  Against: Ferris, Leonard, Orcherton, Paynter, Whiteaker
  • That the Board invite the Esquimalt and Songhees Nations, as First Nations stakeholders, to attend committee and regular Board meetings. / Carried. Unanimous.
  • That the Board refer Policy 3451 – Donations To Schools to the Policy Subcommittee for an update and establish criteria for advertising presence in our schools.  Carried. Unanimous.
  • That the Board direct the Superintendent to establish a process for developing a District Code of Conduct. /  Carried. Unanimous.
  • Recommended by Secretary-Treasurer:  That the Board direct staff to prepare an interim capital plan for approval by the Board to submit to the Ministry of Education while the long-term Facilities Plan is created./ Carried as amended, unanimous. // Whiteaker: Amendment: Include regular reporting to the Board re variances in enrolment or other plans. / Carried. Unanimous.
  • Loring-Kuhanga (from the floor): That the Board direct the Chair to write a letter disagreeing with the 95% number as a prerequisite to seismic upgrades. // Whiteaker: Motion to refer [postpone] this motion to June OPPS. / Carried. Unanimous.
  • Loring-Kuhanga: That the Board refer Policy 7110.1 to the Policy Subcommittee or an Ad Hoc Facilities Committee for review and update to include the District’s surplus facilities and leased properties in order to protect our assets on a long term basis./Carried. Unanimous.
  • Notice of motion: Whiteaker:  For OPPS June 13: Include a place  for “Correspondence’ on the Board agendas. Will need to change the applicable Bylaw.

June 2016

June 6/16: Education Policy and Directions / Not in attendance: Leonard, Loring-Kuhanga, Paynter

  • Recommended [by senior administration ] motion: That the Board approve the BAA course “Introduction to the International Certificate 12”./ Carried. Unanimous.
  • Recommended [by senior administration] motion: That the Board approve the BAA course “Experiential Learning 12”. /Carried. Unanimous.
  • Recommended [by Secretary-Treasurer] motion: That the Board approve Policy 100: Philosophy and Goals of Education ./ Carried as amended. Unanimous. // McNally: This Policy statement is not about “goals”. It’s about how the Board will achieve goals, descriptors of process, not Goals of education.  Moved: referral back to committee. [Amedment made this unnecessary, below; withdrawn] // Watters: Goals would come from Strategic Plan. Could amend the motion to delete “goals: from the Policy title.  Delete “And Goals of Education” from the title of the Policy.  / Carried. / Watters: Add “in 2016” to first paragraph. / Carried. //  Watters: Third paragraph to start: “The Board is committed to the following values: ” / Carried.
  • Nohr: That the Board initiate a temporary change to the Education Policy and Directions Committee that would allow the Committee i the months of Sept, Oct, Nov, Dec wit a new start time of 4:30 – bylaw 9360.2 – a review of the effectiveness of this time change will be undertaken at the December  Education Policy and Directions meeting. / Defeated. For: Nohr  Against: Ferris, McNally, Orcherton, Watters, Whiteaker

June 13/16: Operations Policy and Planning: / Not present: Ferris, Loring-Kuhanga, McNally, Orcherton

  • I did not attend this meeting as it was the same night as the “Choices” temporary shelter community meeting at the View Royal Town Hall. BC Housing wants to add spaces to bring the shelter residents number to 80. There have been no problems expressed by Eagleview school administration, or by the school’s Parent Advisory Council Chair.
  • Recommended by Sec-Treas: That the Board rescind the motion of May
    16, 2016 directing staff to create an interim Capital Plan, and further direct staff to prepare a new capital plan in accordance with [new! surprise!]Ministry of Education instructions for submission in September. / Carried. Unanimous.
  • Recommended by Sec-Treas: That the Board approve that: a.$550,000 of the newly available funding for 2016-17, plus identified budget variances, be allocated to fund the purchase of mobile devices for teachers and that the previously approved annual expense budget of $250,000 for the cost to lease mobile devices be released and applied against the structural deficit; b.$200,000 of the newly available funding for 2016-17 be allocated to address water quality issues in schools, as well as school security and access issues; c.$77,353 of the newly available funding for 2016 -17 be allocated to fund the purchase and/or repair and maintenance of shop equipment following a review by Facilities Services and the administration responsible for Career Programming of the immediate and future needs of District shop facilities. / Carried. Unanimous.
  • Recommended by Sec-Treas:  That the Board direct the Policy Sub
    -Committee to include appropriate legislative and/or policy references as appropriate when providing recommended updates to the Board./ Carried. Unanimous.
  • Recommended by Sec-Treas: That the Board approve Policy 3323 -Purchasing Services. / Carried. Unanimous.
  •  Recommended by Sec-Treas: That the Board accept the recommendation of the Policy Sub-Committee that policies 1163 Consultation, 1250 Trustee/School Liaison and 1311.1 Polling at Schools be considered reviewed with no changes. / Carried. Unanimous.
  • Recommended by Sec-Treas: That the Board delete Policy 1164 Decision-Making: Authority,Responsibility and Accountability. / Carried. Unanimous.
  • Rec Sec-Treas: That the Board delete Policy 1220 Community Advisory Committees. / Carried. Unanimous.
  • Rec Sec-Treas: That the Board  direct the Superintendent to review Policy 1240  – School  Volunteers and its associated regulations and guidelines including  consultation with our stakeholders to ensure that the District is  encouraging volunteers in schools while continuing to respect our  collective agreement obligations . / Carried. Unanimous.
  • Rec Sec-Treas: That the Board delete Policy 1260Community Education. / Carried. Unanimous.
  • That the Operations Policy and Planning Committee receive the report of the Policy Sub-Committee as presented./ Carried. Unanimous.
  • Paynter: That the Board, commencing at the end of the 2015/16 fiscal year, return the Trustee Professional Development Fund   allocations to general revenue for allocation in the next fiscal year.  // Motion to refer to September OPPS. / Referral carried.
  • Whiteaker: That the Board  amend Bylaw 9360 General Meeting of the Board, Section 11 to include a section for correspondence. / Carried. Unanimous.
  • Watters: That the Board refer Policy 7110.1 to the Policy SubCommittee or the Ad Hoc District Facilities Committee for review and update to include the District’s surplus facilities and leased properties in order to protect our assets on a long-term basis.   / Carried as amended. Unanimous. // Watters: Amendment:Delete “or the Ad Hoc District Facilities Committee” Amendment carried. Unanimous.

  • Watters: That the Board task the Superintendent with developing regulations and/or administrative guidelines for the creation, review and enforcement of school dress codes in order to ensure that any dress codes in our district reflect the Board’s commitment to gender equity in both intention and practice, and that they are in alignment with Policy 4303 Discrimination . / Carried. Unanimous.
  • Loring-Kuhanga: That the Board  write a letter to the Ministry of Education disagreeing with the 95% utilization rate as a prerequisite to seismic upgrades . / Not moved.

Notice of motion: Ferris: That the Board rescind the motion from December 14, 2015 that moved the annual Trustee elections from the November board meeting to the June board meeting. 

June 20/16: Board Meeting

  • Ferris (from G.1 a): That the Board  rescind the motion from December 14, 2015 that moved the annual Trustee elections from the November Board meeting to the June Board meeting./ Carried   For: Ferris, Leonard, Loring-Kuhanga, Nohr, Orcherton, Watters,Whiteaker  Against: McNally, Paynter [Interestingly, the original motion  carried unanimously.]
  • That the Board approve the BAA course Global and Intercultural Studies 12.  / Carried. Unanimous.
  • That the Board approve the BAA course Global and Intercultural Experience 12.  / Carried. Unanimous.
  • That the Board approve Policy 100 Philosophy of Education.[Policy last reviewed October 1985; reviewed and revised June 2016 by Policy Subcommittee.] / Carried. Unanimous.
  • i)That the Board rescind the motion of May 16/16 directing staff to create a new Interim Capital Plan and further direct staff to prepare a new Capital Plan according to to Ministry instructions for submission in September. ii) That the Board approve that a) $550,000 of the newly available funding for 2016-17 plus identified budget variances be allocated to fund purchase of mobile devices for teachers and that the previously approved annual expense budget of $250,000 for the cost to lease mobile devices ne released and applied against the structural deficit  b) $200,000 of the newly available funding for 2016-17 be allocated to address water quality issues in schools as well as school security and access issues  c) $77,353 of the newly available funding for 2016-17 be allocated to fund the purchase and / or repair and maintenance of shop equipment following a review by Facilities Services and the administration responsible for Career Programming of the immediate and future needs of District shop facilities. / Carried as amended. Unanimous. //  McNally: Motion to amend: Replace “newly available funding” with “newly returned funding from the Ministry of Education” in all the sections of this motion.  / Amendment carried. Unanimous.
  • That the Board direct the Policy Subcommittee to include appropriate legislative or policy references as appropriate when providing recommended updates to the Board. / Carried. Unanimous.
  • That the Board approve Policy 3323 Purchasing Services. [p 66 agenda; had not been reviewed since 1970] / Carried. Unanimous.
  • That the Board accept the recommendations of the Policy Subcommittee that policies 1163 Consultation, 1250  Trustee/School Liaison, and 1311.1 Polling At Schools be considered reviewed with no changes.  / Carried. Unanimous.
  • That the Board delete Policy 1164 Decision Making Authority and Accountability. [Policy adopted in 1992 and never reviewed.] / Carried. Unanimous.
  • That the Board delete Policy 1220 Community Advisory Committees. [Policy adopted 1971, never reviewed; no longer structurally relevant] / Carried. Unanimous
  • That the Board direct the Superintendent to to review Policy 1240 School Volunteers [last reviewed 1991] and its associated regulation and guidelines including consultation with our stakeholders to ensure that the District is encouraging  volunteers in schools while continuing to respect or collective agreement obligations. / Carried.  Abstain: McNally // McNally: Motion to amend: Replace “encourage” with “allow. / Amendment defeated.
  • That the Board delete Policy 1260 Community Education. [Last reviewed 1995.] / Carried. Unanimous.
  • That the Board amend Bylaw 9360 General Meeting of the Board Section 11 to include a section for correspondence. / Carried. Unanimous.
  • That the Board refer Policy 7110.1 to the Policy Subcommittee for review and update  to include the District’s surplus [“surplus”] facilities and leased properties in order to protect our assets on a long term basis. / Carried. Unanimous.
  • That the Board task the Superintendent with developing Regulations and / or administrative guidelines for the creation, review and enforcement of school dress codes in order to ensure that any dress codes in our District reflect the Board’s commitment to gender equity in both intention and practice, and that they are in alignment with Policy 4303 Discrimination.  / Carried as amended. // Leonard: Motion to amend: Add “And that the Superintendent will bring proposed administrative guidelines back to the Board“. / Amendment carried.  Unanimous.
  •  Recommended motion [recommended by senior administration]: That the Board make available to the public via the District website  the schedules of fees that have been approved by the parents’ advisory councils for the school where the Board proposes to offer a specialty academy. / Carried. Unanimous [McNally: A reminder that this does not mean I support fees in public schools or the “Academy” concept.]
  • That the Board approve the 2016/17 Board of Education proposed meeting dates and Standing Committee meeting dates. / Carried as revised.  Unanimous.
  • That the Board approve the proposed Board planning dates for 2016-17. / Carried. Unanimous. [p 93 agenda: August 29, January 30, June 19]
  • Recommended [ by Sec-Treas]  motion : That the Board amend the District Facilities Plan Committee TOR to include the membership of [meaning, the representatives from]  the Songhees and Esquimalt Nations./ Carried. Unanimous.
  • McNally: That the Board direct the Chair to sign the Choices Neighbourhood agreement as presented. /  Carried. Unanimous.
  • Notice of motion: Whiteaker: Motion to continue Parent Education fund : for September OPPS.

About Diane McNally