Trustee Voting Records: January 2012 – Present

P 11

September  2016

Sept 12/16: Education Policy & Directions / Not present: Leonard

  • Whiteaker: Motion to receive the technology stewardship ad hoc committee report./ Carried. Unanimous.
  • Whiteaker: Motion to dissolve the Technology Stewardship ad hoc committee as its work has been completed. /  Carried. Unanimous.
  • Recommended motion from Superintendent: That the Board direct the Superintendent to draft a Terms of Reference for the Equity Committee. / Carried. Unanimous.[Superintendent will bring TOR to Board meeting.]
  • Policy Subcommittee Monthly Report a) Policy and Regulation 4305 Gender Identity and Gender Expression : That the Board create new Policy and Regulation 4305 Gender Identity and Gender Expression. [Attached, pp 11-17] / Carried.  Unanimous.
  • Nohr: That the Board accept and implement the draft proposal “Board of Education Plan 2016-17” as a general guideline for the Ed Policy and Directions,  OPPS and  Board meetings. [ The Board met in late August to develop a work plan for the school year, covering topics to be discussed and schools that will present at meetings. It’s a general  organizing document,  not a limiting one.] / An unclear process during discussion of the motion. Will be postponed to the next Ed Policy meeting.
  • Whiteaker: That the Board instruct the Superintendent to develop a Policy change wording for Regulation 3510.2 Stray Animals in Schools that includes a provision requiring dogs on school property to be leashed. [This is not the exact wording.] Watters, amendment :  That the Board give direction to staff to amend the Regulation to add the leash provision for dogs on school property during school hours./ Carried. Unanimous.

Sept 19/16:Operations Policy and Planning / Not present: Ferris,  Loring-Kuhanga

  • 5. Superintendent’s Report:recommended motions:
    i. That the  Board of Education of School District No. 61 (Greater Victoria),  open the former site of Burnside  Elementary School and provide the appropriate information to the Ministry of Education according to the  School Opening and Closure Order In Council with the temporary name of the Burnside Education  Centre effective September 30, 2016. / Carried. Unanimous
  • ii. That the Board of Education of School District No. 61 (Greater Victoria)  direct the Superintendent to make  application to the Ministry of Education to access School District Ministry of Education restricted capital  up to  $1.9 million  for the purposes of rehabilitating the Burnside Education Centre. / Carried. Unanimous.
  • Recommended from Policy SubCommittee:
    • 1.That the Board approve revised Policy 1160 Public Information.   / Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker 2.That the Board delete Policy 1160.1 Fees for Access to Information and create Policy 1161 Freedom of Information and Protection of Privacy Act .  /  Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker 3 . That the Operations Policy and Planning Committee refer the draft regulations for Policy 1161 Freedom of Information and Protection of Privacy Act, be circulated to our stakeholders for comment and be presented at  the October [amended to “January”]2016 Operations Policy and Planning Committee.   / Carried as amended. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker                                                                               4. That the Board accept the recommendation of the  Policy SubCommittee that Policy 1322.1 Student Participation in Public Contests and Events,  be considered reviewed with no changes.  / Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker                                                         5. That the Board delete Policy 1160.2 Personal Information Received in Confidence./ Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker6. That the Board of Education of School District No. 61 (Greater Victoria) delete Policy 1161  Financial  Reports.   / Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker                                                7.That the Board delete Policy 1324.1 Relations Between Public and Students –   Business Firms.  / Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker                                                                         8.That the Board delete Policy 1332.7  Student Care. /Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker                           9. That the Board delete Policy 1410 Board and Municipalities Liaison Re: School Capacities. / Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker                                                                                           10.That the Board delete  Policy 1411 Inter School District Liaison.   /Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker
  • Recommended Loveridge, Director of Facilities: That the Board approve for submission to the Ministry of Education, the 2016/17 Five Year Capital Plan. / Carried. For: Leonard, McNally, Nohr, Orcherton, Paynter, Watters   Abstain: Whiteaker
  • New Business: Orcherton: That the Board reaffirm that stakeholder representatives seated at the Board table have the right to voice without vote as regular public board meetings. / Carried. For: Leonard, Nohr, Orcherton, Paynter Against: McNally, Watters  Abstain: Whiteaker
  • New Business: Whiteaker: That the Board continue to offer the Parent Education Fund for the 2016/2017 year as offered in the 2015/2016 school year. Further the board and struck the communication coordinator to fully inform PACS of this opportunity by September 30, 2016./ Carried.   Abstain: Whiteaker
  • New Business: Whiteaker: That the Board amend Bylaw 9360 General Meeting off the Board Section 11. B to add “Partner Group Reports”. / Carried. For:  Leonard, McNally, Nohr, Paynter, Watters Abstain: Whiteaker
  • New Business: McNally: That the board rescind the motion previously passed on January 23, 1989 addressing partner group participation at Board meetings.[All Trustees present agreed by motion to postpone this motion to the next OPPS meeting.It seemed the meeting had reached the limits of rational debate.For Robert’s Rules-based rationale for motion, see the entire blog post.]

Sept 26/16 Board Meeting

  • Bylaw reading for the 3d time as required by other Bylaw was left off last agenda. read 3d time. This is a Bylaw change to add “Partner Group Reports” to the agenda. / Carried unanimously.
  • Superintendent:Seeking Board support for a motion to develop a Committee to examine this issue, and report back in December; also for Superintendent to draft TOR: Committee established to Examine possibilities for stakeholder engagement that will inform District Communications and Engagement Plan. // So moved: Watters / McNally. / Carried. For: Ferris, Leonard, Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker
  • Paynter: Superintendent to draft  TOR and bring back to next OPP. / Carried. Unanimous.
  • McNally: TTB support the request of the Our Place Society to extend the temporary housing at My Place Transitional Home at 1240 Yates St, until March 31/17./ Carried.  For: Ferris, Leonard, Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker  Abstain: Orcherton
  • Recommended motions (recommended because they carried at the Ed Policy Standing Committee meeting): i. That the Board receive the Tech Stewardship Ad Hoc Cttee report. / Carried.For: Ferris, Leonard, Loring-Kuhanga, McNally,  Watters, Whiteaker Against: Nohr, Paynter // ii. That the Board dissolve the Tech Stewardship Cttee as its work is done./ Carried. For: Ferris, Leonard, Loring-Kuhanga, McNally,  Nohr,Watters, Whiteaker Against:  Paynter // iii. That the Board create new Policy and Regulation 4305 Gender Identity and Gender Expression./ For: Ferris, Leonard, Loring-Kuhanga, McNally, Paynter, Whiteaker. Against: Nohr  (Orcherton  left the meeting prior to the vote.) // iv. That the Board accept the draft proposal Board of Education Plan 2016-17 as a general guideline for the Ed Policy and Directs meetings, the OPPS meetings, and the Board meetings./ Carried, as amended: Watters: Amendment: Remove “draft”. / Carried unanimously. //
    v. [Was mistakenly left off the agenda]: That the Board direct the Superintendent to develop a draft Terms of Reference for the Equity Committee. / Carried. Unanimous.
  • Recommended motions (because they carried in the OPP Standing Cttee meeting): i. That the Board of Education direct the Facilities Planning Committee to liaise with Victoria Microhousing about potential opportunities and report back to the future OPP Committee meeting. / Defeated. For:  McNally, Nohr ,Watters, Paynter   Against: Ferris, Leonard, Loring-Kuhanga, Whiteaker
  •   REcommended snce carried at OPP Standing Committee, moved as a group : i.That the Board open the site of the former Burnside Elementary  School and provide the appropriate information to the Ministry of Education according to the School Opening and Closure Order in Council with the temporary name of Burnside Education Centre, effective September 30/16. // ii.TTB direct the Superintendent to make application to the Min of Ed to access School District Min of Ed restricted capital up to $1.9 million to rehabilitate the Burnside Education Centre. //iii.TTB approve revised Policy 1160 Public Information. // iv.TTB delete Policy 1160.1 Fees For Access To Information and create Policy 1161  Freedom Of Information And Protection Of Privacy Act.// v.That the OPP Cttee refer the draft Regulations for Policy 1161, be [ sic? “for circulation”?] circulated to stakeholders for comment and be presented at a future OPP Cttee meeting no later than January 2017.// vi.TTB accept the recommendation of the Policy Subcttee that Policy 1322.1 Student Participation In Public contests And Events be considered reviewed with no changes.// vii.TTB delete Policy 1160.2 Personal Information Received In Confidence.// viii.TTB delete Policy 1161 Financial Reports. //ix.TTB  Delete Policy 1324. 1 Relations Between Public And Students – Business Firms.// x.TTB delete Policy 1332.7 Student Care.// xi.TTB delete Policy 1410 Board And Municipalities Liaison Re: School Capacities.//  xii.TTB delete Policy 11411 Inter-School District Liaison.// xiii.TTB approved for submission to the Ministry of Education the 2016/2017 Five Year Capital Plan. // All carried unanimously.
  • xiv.TTB reaffirm that stakeholders representative seated at the Board table have the right to voice without vote at regular public Board meetings. / Motion that Board refer this motion to the newly established Communication Committee. Unanimous.
  • xv.TTB continue to offer the Parent Education Fund for the 2016/17 year as offered in the 2015/16 school year. Further, the Board instruct  the communication coordinator to fully inform PACS of this opportunity by September 30/16. //
    xvi.TTB amend Bylaw 9360 General Meeting Of The Board 11.b  to add Partner Group Reports.// Both carried unanimously.
  • Recommended, Sec-Treas: TTB Approved the internally restricted surplus appropriation of $18,158,834 as shown on Schedule 2 of the Financial Statements, being held for school level funds $5,735,930 (note A ) , unspent project budgets $3,750,175 (note B), purchase order commitments $961,965 (note  C), and the previously approved budget surplus of $7,710,764 (note D)./ Carried.  Unanimous. //  ii. TTB approve $3,700,000 of the June 30/16 unrestricted operating surplus of $4,641,593 ( note E) to be carried forward and applied toward the 2017/18 projected deficit of $5,500,000 ($1,800,000 carry forward approved in April 2016 ( note D). /Carried. Unanimous. // iii. TTB approve $500 million of the June 30/16 unrestricted operating surplus of $4,641,593 (note E) to provide learning resources to support the new curriculum./Carried. Unanimous.//  iv.TTB approve $441,593 of the June 30/16 unrestricted operating surplus of $4,641,593 (note D) to support deferred maintenance in our facilities. // Carried. Unanimous.// v) TTB approve the audited financial statements of SD 61 for the year ended June 30/16 and that the Board Chair, the Superintendent and the Secretary-Treasurer be authorized to execute the statements where applicable on behalf of the Board./ Carried. Unanimous.
  • Sec-Treas: Statement of Financial Information: TTB approve the schedules as required by the Financial Information Act for the period July 1/15 to June 30/16. / Carried. Unanimous.
  •  McNally: TTB support the request of Our Place Society to extend the temporary housing at the My Place Transitional Home located at 1240 Yates Street, until March 31/17. / Carried.

October 2016

Oct 3/16: Education Policy and Directions

  • Watters:That the Board instruct the Chair to write a letter to the Minister of Education expressing the challenges of providing learning resources to fully support the new curriculum , and requesting that additional funds be provided for this purpose. / Withdrawn after discussion.
  • Whiteaker: That the Policy Sub-Committee review Regulation 3510.2 Stray Animals in Schools to consider leashing language for dogs during school hours n school property./ Carried.

Oct 11/16: Operations Policy and Planning

  • Recommended motion [by Superintendent]: That the Board approve the Public Engagement Ad Hoc Committee TOR./ Carried. Unanimous
  • Delete Policy 3313.1 Sale of Merchandise or Services Vending Machines in Secondary Schools. / Carried. Unanimous [Broader than vending machines; some schools have ATMs now.]
  • Delete Policy 3327 Grants (Fees For Service)./ Carried. Unanimous.
  • That the Board create Policy 2101 Deputy Superintendent. / Carried. Unanimous.
  • Paynter: That commencing at the end of the 2015/16 fiscal year [that fiscal year has ended] the Trustee Pro-D fund allocations will be returned to general revenue for allocation in the next fiscal year./ Withdrawn.
  • McNally on behalf of Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with votng rights” from Item #4 and Item #5. / Carried. Unanimous.
  • McNally: That the Board rescind the motion previously passed on January 23, 1989 addressing partner group participation at Board meetings. / Withdrawn. [Ad Hoc Committee has been struck to deal with participation.]

Oct 24/16 Board Meeting

  • That the Board request Deputy Superintendent to bring to the March 6/17 Ed Policy and Directions meeting an interim report to the Board on the District’s food awareness initiative. / Carried. Unanimous.
    ii. That the Board receive the Fast Track update report. / Carried. Unanimous.
  • That the Board  give direction to the Superintendent to develop a Policy and Regulation [ for codes of conduct] based on the Board’s values as expressed in the Strategic Plan, and as included in Ministerial Order 27/06/07 on Codes of Conduct. / Carried as amended. Unanimous. // Paynter: Values should be addressed at the school level.Amendment: Remove “based on the Board’s values as expressed in the Strategic Plan”. / No seconder. //  Whiteaker: Amendment: Add “for codes of conduct”/  Carried. Abstain: Paynter
  • That the Board approve the Public Engagement Ad Hoc Committee TOR./ Carried. Unanimous.
  • That the Board delete Policy 3313.1 Sale of Merchandise or Services – Vending Machines in Secondary Schools . / Carried. Unanimous.
  • That the Board delete Policy 3327 Grants (Fees For Service)./ Carried. Unanimous.
  • That the Board create Policy 2101 Deputy Superintendent. / Carried. Unanimous.
  • That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item 4 and Item 5. / Carried. Unanimous.[All 3 readings of the Bylaw change carried unanimously.]
  •  That the Board recieve the Superintendent’s report of Sept 26/16 as presented./ Carried. Unanimous.
  • That the Board approve the Equity Ad Hoc Committee TOR. (pp 43-44 agenda) / Carried. Unanimous.
  • That the Board approve the student Registration and Transfer Ad Hoc Committee TOR.  (pp 45-46) / Carried as amended. Unanimous. // McNally: amend: Amendment: Strike the phrase and word as the Equity TOR. Similar with “voting” statement. / Carried. Abstain: Whiteaker
  • TTB adopt the Secretary-Treasurer’s report of Oct 24/16 as presented./ Carried. Unanimous.
  • TTB agree to give all 3 readings of Capital Bylaw 15/16 CP SD61 01 Capital Plan 2015/16 at this Board meeting./ Carried as amended. Unanimous. // Leonard: Amendment: Add “pertaining to Vic West and Reynolds “. / Carried. Unanimous
  • Bylaw read 3 times to allow installation of a concrete sidewalk and asphalt pedestrian bike lane on property that straddles Lansdowne Middle School and The Corporation of the District of Saanich. / Carried. Unanimous.
  • Whiteaker: That the Board write to the Minister of Education expressing their support of the democratic right of the public to an elected Board of Education. Therefore, the Board call on the Minister to amend the School Act to require the Lt Governor in Council to order an electi0n be held within one year in the event that an “official trustee” has been appointed to a District Board of Education./ Carried as amended.  For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters   Against: Ferris, Leonard, Orcherton, Whiteaker // Watters:  Amendment: within 6 months./ Amendment carried / For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters   Against: Ferris, Leonard, Orcherton, Whiteaker
  • McNally: That the Board instruct the Chair to write  letter to  former VSB Trustees Lombardi, Alexander, Bacchus, Wong and Fraser expressing unequivocal support for their decisions in defense of public education, particularly since June 30, 2016. / Defeated.  For: McNally, Nohr, Paynter, Watters. Against: Ferris, Leonard, Loring-Kuhanga, Orcherton, Whiteaker
  • McNally: That the Board direct the Chair to write a letter to Minister of Education Bernier expressing SD61’s outrage at his dismissal of SD39’s elected Board. / Defeated. For: Loring-Kuhanga, McNally, Nohr,  Watters. Against: Ferris, Leonard,  Orcherton, Paynter, Whiteaker // Loring-Kuhanga: Amendment: Replace “outrage” with “disappointment”. / Carried.
  • Watters: That the Board instruct the Chair to write a letter to the BCSTA President condemning the partisan letter issued to media after the dismissal of the Vancouver School District’s elected Board of Education. / Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters  Against: Ferris, Leonard, Orcherton, Whiteaker
  • Whiteaker: Permission to take motion to provincial council this weekend to request Ministry to extend the timeline for implementation of revised high school curriculum. [Now September 2017.] /  Yes; Unanimous.

November 2016

Nov 7/16: Education Policy and Directions Standing Committee

5.D: Nohr: That the Board direct the Superintendent to seek input from the District ANEC  [The Aboriginal Nations Education Council represents Aboriginal communities, organizations, families and students, as well as teachers,administrators and Aboriginal Nations Education staff. P 5 LEA] and the Esquimalt and Songhees representatives on the implementation of the educational recommendations as outlined in the TRC [7 calls to action, p 6], and report back to the June / 17 Ed Policy and Directions meeting. / Whiteaker: Motion to postpone indefinitely./ Carried. Unanimous: Ferris, Nohr, Orcherton, Whiteaker

5 E. Nohr: That the Board instruct the Chair to write a letter of support to the Abbotsford school community expressing condolences at the tragic loss of life of Letisha Reimer.[paraphrased]. / Carried. Unanimous: Ferris, Nohr, Orcherton, Whiteaker

November 14/17 Operations Policy and Planning Standing Committee

6.A A. Job Descriptions in Policy and Regulations (p 8-43) : Recommended motion [by District Principal, Human Resource Services]: That the Board delete Policy 2123.044 Supervisor of Data Processing. / Carried. Unanimous (Leonard, McNally, Paynter)

7.B B.Request to name basketball court at Oak Bay High School (p 60-62)
Motion recommended by senior administration; motion proposed by Dave Thomson, Principal Oak Bay High School: That the Board approve naming the basketball court in the teaching gym at Oak Bay High School “The Don Horwood Court”. / Carried. Unanimous.

7.D D. Policy Subcommittee Report Recommended motions from the Committee: i) That the Board delete Policy 3526 Emergency Repairs to School Plant. / Carried. Unanimous. ii) That the Board reviewed Policy 3545.2 Field Trips . // McNally: A motion has to be an action that can be  be taken by the Board. Amendment: Suggest “retain” instead of “reviewed”, since retention of the Policy is what happened after the review./ Carried as amended. Unanimous.  iii) That the Board reviewed [That the Board retain, as above] Policy 3545.25 Overnight Accommodation. / Carried. Unanimous.

10. A: Nohr: That the Board request senior staff to establish a link on the District website to provide the public with information pertaining to Trustees’ annual expenses, updated at the end of each school year./ Amended to “the end of each fiscal year” at suggestion of Secretary-Treasurer./  McNally: Amendment:Replace “pertaining to” with “itemized expenses”/. Defeated.// Main motion carried.

11. Notices of Motion: 1. McNally: That the Board request senior administration to prepare a budget for the January 2017 iteration of the Needs Budget Committee that includes restored language previously stripped from the GVTA Collective Agreement, to be submitted along with the projected budget for the 2017-18 school year.  2. McNally: That the Board direct the Chair to send a letter to the BCTF congratulating the Federation on its November 10, 2016 victory at the Supreme Court of Canada3. McNally: That the Board instruct the Chair prepare the necessary documents to effect withdrawal of this Board from BCSTA as soon as possible.

November 28/16 Board Meeting

A.3: Business Arising From Minutes: That the Board amend Bylaw 9250.2 Notices of Motion to delete the words “and may vote” from Item #3. / Carried. Unanimous. Read three times.

A.4 Trustee Elections
a)
Election of Chair: Nominated: Loring-Kuhanga, McNally. McNally declined the nomination with thanks. Acclaimed: Loring-Kuhanga.
b)
Election of Vice-Chair: Nominated: Ferris, McNally, Orcherton (declined), Paynter (declined).  Elected: Ferris
c)
Election of BCPSEA Rep: Nominated: McNally (declined), Nohr (declined),  Orcherton, Paynter. Elected: Paynter
d)
Election of BCSTA Rep: Nominated: McNally (declined), Whiteaker Acclaimed: Whiteaker

D.1 b) i i. That the Board instruct the Chair to write a letter of support expressing our sincere condolences to the Abbotsford school community for the tragedy and loss of life of Abbotsford Senior Secondary student Letisha Reimer. / Carried. Unanimous.

D.2 b) Recommended motions (because they carried in the OPP Standing Cttee meeting) Watters sever #3, Whiteaker sever #8. i.Delete Policy 2123.044 Supervisor of Data Processing. / Carried. Unanimous. ii. Regulations for deletion, information only (Trustees debate Policy; senior admin deals with Regulations) iii.Approve naming basketball court in teaching gym at Oak Bay High “ the Don Horwood Court”. / Carried. Unanimous. iv.Policy SubCommittee Report  (pp 68-72) v. Delete Policy 3526 Emergency Repairs to School Plant. / Carried. Unanimous.
vi.Retain Policy 3545.2 Field Trips ; replace “the Board of School Trustees” with “the Board of Education”.  / Carried. Unanimous.
vii. Retain Policy 3545.25 Overnight Accommodation; replace “the Board of School Trustees” with “the Board of Education”.  / Carried. Unanimous. viii. That the Board request senior staff to establish a link on the District website to provide the public with information pertaining to the Superintendent’s and Trustees’ annual expenses, updated at the end of each fiscal year, and including the first two years of this term./ Carried. For: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Watters, Whiteaker  Abstain: Leonard ix. Regulation 3323 Purchasing Services: Info only; many changes.

H. 1 a) Nohr:  That the Board request that the Superintendent provide a report on trauma support and safety procedures currently implemented in our schools./ Carried. Unanimous   b) McNally: That the Board direct senior administration to prepare a budget for the January 2017 iteration of the Needs Budget Committee that includes restored language previously stripped from the GVTA Collective Agreement , to be submitted along with the projected budget for the 2017-18 school year. / Withdrawn by mover as this is underway  –  P99 agenda)  c) McNally: That the Board direct the Chair to send a letter of congratulation to the BCTF congratulating the Federation on its November 10, 2016 victory at the Supreme Court of Canada. / Carried as amended. Unanimous. // Ferris: Amendment: Add “urging the parties – BCTF and provincial government – to work closely together to achieve the goals of the Supreme Court ruling“.  / Carried (debate below). For:Ferris, Leonard, Loring-Kuhanga, Nohr, Orcherton, Whiteaker   Against: McNally, Paynter, Watters // Paynter: Amendment to amendment: Add “as soon as possible”. / Carried 7/9. (McNally: On amendment as amended: The goal has been achieved. The illegally stripped language is restored. There is no need to “work to achieve the goal”.)  d) McNally: That the Board instruct the Chair to prepare the necessary documents to effect withdrawal of this Board from the BCSTA as soon as possible. / Postponed until after meeting with BCSTA President Rezansoff.  //  Watters: Motion to postpone motion until after meeting with BCSTA President./ Carried. For:   Ferris, Leonard, Loring-Kuhanga, Orcherton, Watters, Whiteaker    Against: McNally, Nohr, Paynter // Watters: That the Chair accept the BCSTA invitation to come to SD61 to meet with the SD61 Board. / Carried.  For:   Ferris, Leonard, Loring-Kuhanga, Orcherton, Paynter, Watters, Whiteaker    Against: McNally, Nohr

December 2o16

Dec 5/16: Ed Policy&Directions / Operations Policy&Planning

Education Policy and Directions: No motions.

Operations Policy and Planning:

D. 1. Policy SubCommittee Report: Recommended motions from the committee:
i. That the Board retain Policy 3501 Annual Operating Budget and replace the words “mission and goals statement as written in the Achievement Contract” with “Strategic Plan” in the Policy. Carried. Unanimous.
ii. That the Board retain Policy 35450.1 School (Non-Public Funds. / Carried. Abstain: Paynter
D.2. Bylaw Revisions:
A. Bylaw 9130.1 The Education Policy and Directions Committee (Pp 28-34 agenda for substance of rationale and changes ): That the Bylaw be read 3 times. / Carried. Unanimous.
B. Bylaw 9130.2 Operations Policy and Planning Committee:(Pp 28-34 agenda for substance of rationale and changes ) That the Bylaw be read 3 times. / Carried. Unanimous.
C.  Bylaw 9130.3 Policy SubCommittee: That the Bylaw be read 3 times. / Carried. Unanimous.

F. New Business
1. Watters: That the Board instruct the Chair to write Board Chairs SD62 and 63  outlining our desire to work with them to advocate for 3 separate enveloped funds
[funds that would not result in a top up to the amount of public taxes already diverted to subsidize private schools] to address the cost pressures of 1) curriculum implementation 2) staffing costs and 3) implementation of the 2002 [teachers’] collective agreement language , with the goal that a joint letter to the Ministry of Education could be developed and sent to the Minister of Education (copying media and all local MLAs) outlining not only the cost pressures but also w the ways in which these dedicated funds will improve learning conditions and outcomes for students. / Carried.  Unanimous.

Dec 12/16: Board Meeting
Present: Ferris, McNally, Orcherton, Paynter, Watters, Whiteaker
Absent: Leonard, Loring-Kuhanga (regrets), Nohr

D.1 b)Recommended motions
i. Letter supporting Victoria Host Cttee re hosting Francophone Games. /  Carried. Unanimous.
ii. Retain Policy 3501 Annual Operating Budget but replace “mission and goals statements written in Achievement Contract”  with reference to “Strategic Plan“./ Carried. Unanimous.
iii.Retain Policy 3450.1 School (Non-Pubic) Funds. / Carried. Unanimous.
iv. (Individual consideration: Secretary-Treasurer): All 3 readings of Bylaw 9130.1 Education Policy ad Directions Committee./ Read 3 times. / Both carried unanimously.
v. (Individual consideration: Secretary-Treasurer): All 3 readings of Bylaw 9130.2 Operations Policy and Planning Committee.  All 3 readings. / Both carried unanimously.
vi. (Individual consideration: Secretary-Treasurer) All 3 readings of Bylaw 9130.3 Policy Sub Committee. / All 3 readings./  Both carried unanimously.
vii. That the Board instruct the Chair to write Board Chairs SD62 and 63  outlining our desire to work with them to advocate for 3 separate enveloped funds [funds that would not result in a top up to the amount of public taxes already diverted to subsidize private schools] to address the cost pressures of 1) curriculum implementation 2) staffing costs and 3) implementation of the 2002 [teachers’] collective agreement language , with the goal that a joint letter to the Ministry of Education could be developed and sent to the Minister of Education (copying media and all local MLAs) outlining not only the cost pressures but also w the ways in which these dedicated funds will improve learning conditions and outcomes for students. / Carried.  Unanimous.

H. NEW BUSINESS/ NOTICES OF MOTION
H.1 New Business a)
Election of Standing Committee Chairs (done informally by members of each standing committee): New Chairs for both Committees: Education Policy and Directions: Whiteaker; Operations Policy and Planning: Watters.

January 2017

January 9/17 Ed Policy and Directions
Members: Ferris, Nohr, Orcherton , Whiteaker, Loring-Kuhanga ex officio (vote but not counted for quorum)
Present: Ferris, McNally, Nohr, Orcherton,  Watters, Whiteaker
Absent: Leonard, Loring-Kuhanga; regrets Superintendent Langstraat (illness)

C. Middle School Review Terms of Reference 12 years of Middle School in SD61: time for a review
a) Nohr: That the Middle School Review TOR be accepted. / Carried as amended by Watters below. Unanimous. / Watters: Strike “final” and just state “a report”. / Consensus.

Jan 16/17 Operations Policy and Planning
Members Present:McNally, Paynter, Nohr
Members Not Present: Leonard, Loring-Kuhanga
Not present: Ferris, Nohr,  Orcherton, Whiteaker

No motions.

January 23/17: Board Meeting
Present: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Whiteaker
Regrets: Leonard, Watters

D.1 Education Policy and Directions Committee
b) Recommended motions
i.Board accept TOR for District Middle School Review Committee [p 22 agenda] as amended./ Carried. Unanimous.
D2.  Operations Policy and Planning Committee
b) Recommended Motions:  Policies all outdated and / or addressed  by other Policies / Regulations. / All carried. Unanimous.
i. That the Board delete Policy 4135.4 Teacher Staff Grievance   Procedure . 
ii.  That the Board delete Policy 5126 Awards and Recognition . 
iii.  That the Board delete Policy 5127 Recognition Ceremonies. 
iv.  That the Board approve the posting   of the following 2017/2018 and  2018/2019 school year calendars on  the School District’s website for a period of one month.
v. Regulations for deletion: Pp 35-37

E.2 Secretary-Treasurer’s Report
b)
SPIR [Seismic Project Identification Report] Costs Restricted Capital Funding Request: That the Board direct the Superintendent to make application to the Ministry of Education to access $235,753 in restricted capital to fund the completed SPIR work. / Carried. Unanimous.

H. NEW BUSINESS/ NOTICES OF MOTION
H.1 i. Whiteaker: That the Board submit the extraordinary resolution “Removal of Honourary President” [which will affect BCSTA Bylaws] as presented, to the BCSTA AGM. / Carried. Unanimous. [I’m very grateful to Trustee Whiteaker for doing the background research and taking this motion forward according to BCSTA policy, after I brought it up as a possible BCSTA AGM motion  in discussions in the summer of 2016, and as part of my motion to withdraw from the BCSTA in November 2016. ]

 

February 2017

Feb 6/17: Education Policy and Directions Standing Committee
Cancelled due to snow. Environmental Education Plan will be on the Operations Policy and Planning agenda, Monday Feb 14.

Feb 14/17: Operations Policy&Planning
Members Present: Leonard, McNally, Paynter, Watters (Chair)
Members Not Present:  Loring-Kuhanga (ex officio)
Not present (4 trustees): Ferris, Loring-Kuhanga, Nohr,  Orcherton
Public seats: 10

7. Finance and Legal Affairs
A. 2016-17 Amended Annual Budget
Recommended motions (recommended by Secretary-Treasurer):
i) That the Board agree to give all 3 readings of the 2016/17 Amended Annual Budget Bylaw at this meeting./ Carried. Unanimous.
ii) That the Amended Annual Budget Bylaw for 2016/17 in the amount of $223,083,534 be read all 3 times, Chair and Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board. / Carried. Unanimous.

B. Policy 1240 School Volunteers  (Pp35-41 agenda – Superintendent’s rationale p 35; SD61 Guidelines here ) // McNally: Motion to refer this back to Policy Committee for further study./ Defeated. For: McNally Against: Leonard, Paynter, Watters // Moved: Superintendent review the Regulation and provide more clarity. / Carried. Unanimous.

10. New Business:
A.
Leonard: That the Board direct the Superintendent to provide the Board an updated organization chart when changes are made. [Prior to summer of 2015 SD61 organization charts were non existent, and then after my requests for provision 2012-15, very limited. Now very complete.] / Carried. Unanimous.

Feb 27/17 Board Meeting
Present: Leonard (elected 1996), Loring-Kuhanga (elected 2011), McNally (elected 2011), Nohr (elected 2011), Orcherton (elected 1999), Paynter (elected 2014), Watters (elected 2014),  Whiteaker (elected 2014)
Regrets:
Ferris (elected 1999)

C. TRUSTEE REPORTS
C.1
a) Loring-Kuhanga: That the Board increase That the Board increase the trustee professional development allocation for the 2017 – 2018 school year to ensure that Trustees have access to attend the Canadian School Boards Association Congress. / Postponed. // Whiteaker: Motion to postpone and bring back after CSBA to see if amount went over. / Carried. For:   Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker Against: Leonard, Orcherton

D.1 Education Policy and Directions Committee
b) Recommended motions.For exact wording see agenda. / McNally: Request to sever out iii for debate.
i.All 3 readings of 2016/17 amended budget bylaw approved at this meeting. / Carried. Unanimous.
ii. That the amended Annual Budget for fiscal year 2016-17 amount $233,083,534 be read 3 times and adopted./ Carried. Unanimous.
iii. That the Board accept Policy 1340 School Volunteers as reviewed with no changes. [Motion to refer defeated;see below.] / Carried. For: Leonard, Loring-Kuhanga, Nohr, Orcherton, Paynter, Watters, Whiteaker Against: McNally // McNally: Motion to refer back to Policy Committee for further study.[Defeated at Operations Policy and Planning Feb 14.]  / Defeated. For: McNally
iv. That the board direct the Superintendent revise the regulation and associated with Policy 1240 School Volunteers to bring clarity to the regulation with respect to volunteers in schools. / Carried. Unanimous.
v. That the Board direct the Superintendent to provide the Board an updated organization chart when changes are made./ Carried. Unanimous.

H. NEW BUSINESS/ NOTICES OF MOTION
H.1 New Business
a) McNally: That the Board instruct the Chair to prepare the necessary documents to effect withdrawal of this Board from the BCSTA as soon as possible. [Was postponed to this meeting from October, until after the Board invited BCSTA Executive members to meet with the Board, and the meeting took place. ] / Defeated. For: Loring-Kuhanga, McNally, Nohr   Against: Leonard, Orcherton, Paynter, Watters, Whiteaker

11 PM: McNally: Motion to extend the meeting past normal adjournment time to deal with all items on the agenda. / Carried. For: Leonard, Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker  Against: Orcherton

b) Whiteaker:
i) That the board provide the following motion to the BCSTA AGM: “That the BCSTA Board of Directors request the legislative committee (or other ad hoc committee) to review the BCSTA current bylaws to ensure they continue to best serve the membership and the organizational structure and bring any recommendations to the 2017 AGM.” / Carried. Unanimous.
ii. That the Board provide the following motion to the BCSTA AGM: “That the BCSTA urge government to bring Early Childhood Development and the appropriate for funding under the responsibility of the Ministry of Education.”/ Withdrawn with consent of the meeting.

March 2017

March 6/17: Ed Policy&Directions / Operations Policy and Planning (Ed Policy was cancelled due to snow)

4.Education Policy and Directions Standing Committee: Chair Whiteaker;   Ferris, Nohr, Orcherton ) Present for Ed Policy: Ferris, Nohr, Whiteaker (appointed members with vote) /  Leonard, Loring-Kuhanga (ex officio),  McNally, Paynter, Watters  Absent: Orcherton ./ No motions. Inclusive education presentations from senor administration; questions.

5. Operations Policy and Planning Standing Committee (Ferris, Nohr left.)  Present for OPP:  Leonard, Loring-Kuhanga (ex officio) McNally, Paynter, Watters (appointed members with vote) // Whiteaker  Absent: Ferris, Nohr, Orcherton

A. Presentations to the Committee
2. David Futter,  GVTA 2nd VP / Health and Safety: National Day of Mourning
April 28. // McNally: That the Board support the April 28 Day of Mourning. / Carried. Unanimous.

March 13/17: Board Meeting

Reports from Committee members were never required until my motions of June 2015.  Several committees Trustees were assigned to in the 2012 term (and for years before) never met – or didn’t even exist.

McNally: 1. That the Board of Education of School District No. 61 (Greater Victoria) approve that all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair once per school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015. /  Carried   For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter 

Against: Ferris, Leonard  Abstain:Orcherton

McNally: 2. That the Board of Education of School District No. 61 (Greater Victoria) approve that each Trustee (one Trustee agreed upon by a consensus in multi-Trustee committees) appointed to [internal] the Needs Budget Advisory Committee  , District Culture and Community (disbanded), District Gay/Straight Alliance (now Gender and Sexuality Alliance) , ANED [and ANEC] and French Immersion Advisory Committee, be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015. / Carried. For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter
Against:   Ferris, Leonard, Orcherton
Present for Board Meeting: Ferris (elected 1999), Leonard (elected 1996), Loring-Kuhanga (elected 2011), McNally (elected 2011), Nohr (elected 2011), Orcherton (elected 1999), Paynter (elected 2014), Watters (elected 2014),  Whiteaker (elected 2014)

B. Public Presentations on the 2017/18 Budget

D.1 Combined Education Policy and Directions Committee & Operations Policy and Planning Committee
b) Recommended motions (For exact wording see agenda.)
i) That the Board support the Day of Mourning, April 28, 2017 and communicate support to all employees. / Carried. Unanimous.

E. DISTRICT LEADERSHIP TEAM REPORTS
E.1
b) One Learning Community Ad Hoc Committee : That the Board approve the terms of reference for the One Learning Community Ad Hoc Committee./ Carried unanimously as amended below.  // McNally: We just heard from CUPE 382 and the work of Terry at Northridge (custodian); we need CUPE 382 represented. Where is ASA? Why are Executive members from the GVTA specified when not Executive of other groups / unions? Not the executive. The unions can decide how to send reps. And why the variations in numbers, some groups 3, some 1?  // Watters: Motion to amend: Add to “membership”: reps from Allied Specialists Association, CUPE 382, Songhees and Esquimalt Nations,  Principals and vice Principals Association, student voice, and GVTA 1 rep each from elementary, middle and high school . / Carried.  Unanimous.

H. NEW BUSINESS/ NOTICES OF MOTION
H.1 New Business
a) Whiteaker: Motion from last meeting re BCSTA withdrawn. [Whiteaker: That the Board provide the following motion to the BCSTA AGM: “That the BCSTA urge government to bring Early Childhood Development and the appropriate for funding under the responsibility of the Ministry of Education.”/ Withdrawn with consent of the meeting. Was carried unanimously by Vancouver Island School Trustees Association. So looks like it’s back on the table.] / Carried at this meeting. Unanimous.

April 2017

April 3/17: Ed Policy&Directions      (No quorum)
Members: Ferris, Nohr, Orcherton , Whiteaker (Chair), Loring-Kuhanga ex officio (vote but not counted for quorum)
Present:  McNally, Paynter, Watters, Whiteaker
Absent: Ferris, Leonard, Loring-Kuhanga, Nohr,  Orcherton

April 5/17: Public Budget Meeting : (Public information; no motions.)
Present: Leonard, Loring-Kuhanga, McNally, Paynter, Watters, Whiteaker
Not present: Ferris, Nohr, Orcherton

April 10/17: Operations Policy and Planning
Members of OPP: Chair Watters; Leonard, McNally, Paynter (ex officio Loring-Kuhanga – vote but not counted for quorum
Members
Present: Watters (Committee Chair), McNally, Leonard, Paynter, & Loring-Kuhanga, Whiteaker
Not present : Ferris, Nohr, Orcherton

4. Presentations to the Committee: 
A.  McNally: That the Board authorize senior administration to engage with the Anomura Housing society to develop a feasibility study of land use with respect to proposal for temporary housing. / Carried. For: McNally, Paynter, Watters  Against: Leonard [Leonard’s motion to “table” defeated 3-1.]

D. Report of the Public Engagement Ad Hoc Committee: Recommended motion:
i. That the Board approve revised Bylaw 9360 General Meeting of the Board to reflect the opportunity for stakeholder partners to comment (but not vote) on agenda items at Board of Education meetings. / Carried.
Unanimous.

Committee agreed to move ii and ii to Board meeting as they are actions of the Board.
ii. That the Board agree to give all 3 readings of Bylaw 9360 at this meeting
iii. All 3 readings
iv. That the Board direct the Superintendent to enhance the information available to the public and stakeholders about their role and voiced at meetings, the ability to address the Board ad participate at Standing  Committees, as well as update the agenda package and inform the meeting itself, improve the District website and develop an orientation program on governance for partner representatives and Trustees. / Carried as amended below.  For:
Leonard,McNally, Watters Against: Paynter   // Watters: Amendment: Delete “and develop an orientation program on governance for partner representatives and Trustees”./ Carried. For: Leonard, McNally, Watters Against: Paynter
v. That the Board direct the Superintendent to extend the timeline of the Public Engagement and Communications Committee to include the 2017-18 school year. / Carried.
Unanimous.

F. Policy Sub-committee Report: Recommended motions:/ All carried unanimously.
i. That the Board delete Policy 2123.040 Manager Building Operations.
ii. TTB delete Policy 2123.045 Supervisor of Maintenance.
iii. TTB delete policy 2123.046 Supervisor of Construction.

11. Notices of Motion
i. McNally : That the Board approve allocating the one-time operating budget surplus of $1.4million as follows: Support for Student Tech $3400K, Student Breakout Rooms $400K, Environmental Upgrades $200L, Shop Upgrades $400K.

April 19/17: SD61 Greater Victoria Special Board Budget Meeting
Present:  Ferris (Vice Chair, in Chair), Leonard, Loring-Kuhanga (Chair, by phone), McNally, Nohr, Orcherton, Paynter, Watters,Whiteaker

i.Orcherton: Postpone any decision about Strawberry Vale Preschool  until further information on obligations and prior agreements on the part of both parties./ Moot (agreed to motion below)
ii) Watters: add before Orcherton’s: : Postpone decision on rental increase for OSCs until further discussion and consultation with our stakeholders. / Carried. Unanimous.

C. 2017/18 Annual Budget
C.1 Annual Budget Debate
a)
Recommended from  Operations Policy &Planning April 10/17
i) That the Board approve the proposed District facilities rental rates effective July 1/17 to support reinvestment in facilities and child care opportunities. /Defeated unanimously as amended. // McNally: Amendment: Apart from OSC and daycare fees. / Amendment carried. // Paynter: Motion to table [postpone or refer!] until review of all rates for all community members. / Carried.

b) New Business: McNally:: That the Board approve allotting the 2017/18 one time operating budget surplus of $1.4 million as follows: Support for Student Technology $400K, Inclusive Learner Spaces [McNally objection to this term for student breakout rooms for students having difficulty in classrooms] $400K, Environmental Upgrades $200K, Shop Upgrades $400K. // Loring-Kuhanga: That the Board postpone allocation of discretionary items  for 2018 Until the June or September Board meeting. / Defeated // Whiteaker: Refer [postpone] to June Board meeting, senior administration to bring back suggested option. / Carried unanimously.

a) Recommended (by senior administration):
i.That the Board give all 3 readings of the 2017/18 budget Bylaw at this meeting. [Has to be carried unanimously.] / Carried. Unanimous.
ii.That the Board 2017/18 Annual Budget Bylaw $229,849,054 be read a 1st, 2nd, and 3d time, adopted April 19, and that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.

E. Notice of Motions
i. Whiteaker (from the floor): That the SD61 Board host the next VISTA (Vancouver Island School Trustees Association) meeting. In Spring 2018. / Carried. Unanimous.

 

May 2017

May 1/17 Education Policy and Directions (Reading Recovery Update)
Members:
Ferris, Nohr, Orcherton , Whiteaker (Chair);  Loring-Kuhanga ex officio (vote but not counted for quorum)
Present:  Ferris, McNally, Paynter, Watters, Whiteaker
Absent:  Leonard, Loring-Kuhanga, Orcherton

5. New Business
B. BAA courses: Aaron Parker, Principal, Vic High / Deb Whitten, Associate Superintendent / Louise Sheffer, Director of Learning : Recommended motions:
i. That the Board approve the BAA course Yoga For Mindfulness 10-12. / Carried. Unanimous. [Only members of the standing committee can vote: For:  Ferris, Nohr, Orcherton , Whiteaker]
ii. That the Board approve the BAA course Astronomy 11. / Carried.
Unanimous. [ Ferris, Nohr, Orcherton , Whiteaker]
iii. That the Board approve BAA course Travel Languages 11. / Carried. Unanimous. [ Ferris, Nohr, Orcherton , Whiteaker]
iv. TTB approve  BAA course Political Science 12. / Carried. Unanimous.

May 8/17: Operations Policy&Planning
Members of OPP (assigned by Board Chair): Leonard, McNally, Paynter, Watters (Chair) (ex officio Board Chair Loring-Kuhanga – vote but not counted for quorum
Members
Present: Watters (Committee Chair), McNally, Paynter / Non members (no vote):  Nohr, Whiteaker
Not present : Ferris, Leonard,  Loring-Kuhanga, Orcherton

4. Presentations to the Committtee
B. Whiteaker: TTB direct the Superintendent to review lunch monitor guidelines, training, student/supervisor ratio, and costs for additional programming and bring this report to either the Operations Policy and Planning Committee or the Education Policy and Directions Committee or to the Board. / Carried. Unanimous.

10. New Business
A. Watters: TTB  instruct the Chair to write to the Ministry of Children and Family Development requesting their support for childcare applications for capital funding, and expressing the Board’s support for child care at district schools. / Carried as amended below. Unanimous. // McNally: Amendment” insert “providers” before “applications”. / Carried. Unanimous.

11. Notices of Motion (for September agenda)
i. McNally : TTB direct the Superintendent to develop a draft TOR for an ad hoc committee to be formed to explore the feasibility of reopening schools currently leased or used for other purposes, to be presented at the September OPP meeting.

May 23/17: Board Meeting
Present: Ferris (elected 1999), Leonard (elected 1996), Loring-Kuhanga (elected 2011), McNally (elected 2011), Nohr (elected 2011), Orcherton (elected 1999), Paynter (elected 2014), Watters (elected 2014),  Whiteaker (elected 2014)

D. Board Committee Reports
D.1 Education Policy and Directions Committee
Recommended motions:
i. TTB approve the Board Authority Authorized course Yoga for Mindfulness 10-12. / Carried. For:  Ferris, Loring-Kuhanga, Nohr, Orcherton, Paynter, Watters, Whiteaker         Against: Leonard, McNally  (McNally: Only a couple of years ago School District 61 had  150 BAA Courses. They were reviewed and the list was cut down considerably as some were no longer operational. These courses are offered at individual schools and create inequity across the district. There is no discernible reason a “school culture” should demand courses that are not available to all students across the district. There are four  BAA courses coming forward in motions tonight. The School Act says we can develop these courses, but just because we can, should we perpetuate competition among schools? One of the courses is privately funded by a benefactor. This is not how I see public education being funded. There are no big infrastructure costs associated with any one of these courses coming forward, unlike for example, an automotive shop, which would be costly to replicate at every high school. If these courses are good enough for one school, they’re good enough for all schools. For these reasons, I will not support this motion or the three that follow.)
ii. TTB approve the BAA course Astronomy 11. / Carried. For:  Ferris, Loring-Kuhanga, Nohr, Orcherton, Paynter, Watters, Whiteaker         Against: Leonard, McNally
iii. TTB approve the BAA course Travel Languages 11. /   Carried. For:  Ferris, Loring-Kuhanga, Nohr, Orcherton, Paynter, Watters, Whiteaker         Against: Leonard, McNally
iv. TTB approve  BAA course Political Science 12. / Carried. For:  Ferris, Loring-Kuhanga, Nohr, Orcherton, Paynter, Watters, Whiteaker         Against: Leonard, McNally

D.2 Operations Policy and Planning Committee
Recommended motions:
i. TTB instruct the Chair to write to the Ministry of Children and Family Development requesting their support for child care providers’ applications for capital funding, and expressing the Board’s support for child care at district schools. / Carried. Unanimous.
ii. TTB direct the Superintendent to review lunch Monitor guidelines, training, student/supervisor ratio, and costs for additional programming and bring this report to the Board  through the Operations Policy and Planning Committee for the Education Policy and Directions Committee or to the Board. / Amended: TTB direct the Superintendent to review lunch Monitor guidelines, training, student/supervisor ratio, and costs and bring this report to the November OPPS meeting. / Carried as amended. Unanimous.  (The SD61 DPAC process for consulting with school PACs on anything takes at least 2 months.)

E. District Leadership Team Reports
E.1 Superintendent’s Report
b. Student Enrolment Priorities Report:
Orcherton: That the Transfer and Enrolment Ad Hoc Committee do the work of the motion at H1b, review of French Immersion, catchment area reviews, and possibilities of reopening close schools, amend Committee TOR and bring to Board for consideration./ Carried. Unanimous. (McNally: Support this motion, H1b moot as subsumed in this motion.)

E.2 Secretary-Treasurer’s Report:
Recommended motion: TTB approve spending up to $500,000 from local capital for technology packages for new enrolling classrooms. / Carried. For: Ferris,McNally, Loring-Kuhanga, Orcherton, Paynter, Watters, Whiteaker Against: Leonard, Nohr

H. New Business /Notice of Motions
H.1 New Business
a.
McNally: TTB request the Chair to write a letter to the Minister of Education, copying other Party leaders, requesting that the Ministry of Education fund CUPE Education Assistants to supervise SD 61 K – five students during student lunchtimes in classrooms that rely on students to do this supervision. /  Leonard: Motion to refer. [ Not clear refer to which committee / when…Referral /  Defeated.For: Ferris, Leonard, Loring-Kuhanga, Orcherton  Against: McNally, Nohr, Paynter, Watters (Whiteaker absent for the vote) Back to main motion.  / Carried. / For:  Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Watters   Against:  Ferris, Leonard, Whiteaker  [Was pointed out after the meeting that CUPE Supervisors are not the same as CUPE 947 EAs, and that Supervisors would be doing the lunch supervision, and that the letter would need to reflect that. ]

b. McNally: TTB direct the Superintendent to develop a draft Terms of Reference for an ad hoc committee to be formed to explore the feasibility of reopening schools currently leased or used for other purposes to be presented at the September Operations Policy and Planning Committee meeting. / Moot; will be addressed by  Ad Hoc Student Registration and Enrolment Committee.

c. McNally: TTB direct the Chair and the Superintendent (or their delegates, and other personnel they wish to include) to 1. develop a written protocol for replies to email comments and inquiries from SD61’s stakeholders  that clarifies i. when the Chair will write a response and when the Superintendent / District Administration will write the response ii. when all trustees  can expect talking points / backgrounders on emergent issues iii. how and when  all trustees will be informed that responses have been sent iv. timeline for reply v. timeline for Vice Chair to be considered acting Chair if Chair is not able to be contacted. / Carried as amended. // Leonard: Amendment: TTB direct the Superintendent to develop protocols for replies to SD61 stakeholders./ Carried. Unanimous // Watters: TTB refer this motion to the Public Engagement Committee./ Carried. Unanimous.

d. Whiteaker: TTB amend Bylaw 9360 article 11.c To add: Trustee verbal reports to the Board are to be two minutes in length and relevant to the Board or work of committees./ Carried: For: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Paynter, Watters, Whiteaker  Against: Nohr

 

June 2017

June 5/17: Ed Policy&Directions: Inclusive Education Review
Members: Ferris, Nohr, Orcherton , Whiteaker (Chair);  Loring-Kuhanga ex officio (vote but not counted for quorum)
Present:  Ferris, McNally, Nohr, Orcherton, Paynter, Watters, Whiteaker
Absent:  Leonard

No motions.

June 12/17: Operations Policy and Planning Standing Committee: Proposed New SD61 Enrolment Protocol / Draft Facilities Plan
Members of OPP (assigned by Board Chair) :
Chair Watters; Leonard, McNally, Paynter, Watters (Chair) (ex officio Board Chair Loring-Kuhanga – vote but not counted for quorum)
Present:
Watters (Committee Chair), McNally, Paynter / Non members (no vote):  Nohr, Whiteaker
Not present :
Ferris, Orcherton

  1. Superintendent’s Report:
    B. Equity Ad Hoc Committee Motion: TTB Accept the recommendations of the Equity Ad Hoc committee:
    i. Amend the Equity At Hoc Committee TOR to a) extend the timeline of the Committee through the 2017/2018 school year, and to b) add that the Committee will provide recommendations in advance of the 2018/2019 budget process. / Carried. Unanimous (voting members of OPPS)
    ii. Direct the Superintendent to revive the Greater Victoria Foundation for Learning as a means of generating more funds to be used for creating more equity across the district. // Watters: Amendment: Direct the Superintendent. / Carried. // Leonard: Amendment: Delete ‘and staff”. / Carried.// Main motion: Carried as amended. For: Leonard, Loring-Kuhanga, Paynter, Watters   Against: McNally

Loring-Kuhanga:Amendment: Review Foundation mandate through the lens of equity and bring back to OPP for further discussion on creating more equity across the District./ Carried. For: Leonard, Loring-Kuhanga, Paynter, Watters.  Against: McNally

  1. Student Registration and Transfer Ad Hoc Committee Report
    Superintendent: Presenters please limit to 15 minutes. Facilities plan that comes next is closely related to enrolment and transfer recommendations. Invite you to stay to hear about the challenges the District faces. Reopen schools? Re-examine boundaries? Review French Immersion, how, where, what looks like? Portables?

Recommended motion (recommended by the Committee): TTB accept the recommendations of the Student Registration and Transfer Ad Hoc Committee.

Loring-Kuhanga: Motion to postpone further discussion until after 8.A / Carried. For: Loring-Kuhanga, McNally, Watters. Against: Leoanrd, Paynter

  1. Personnel Items:
    A. Job Descriptions in Policy and Regulations [not the right place  for them; many have been put there over past iterations of the Board.]
    Recommended (by Secretary-Treasurer) motion: TTB delete Policy 2127.060 Psychologist, 2127.062 Speech and  Language Specialist, Policy 2127.063 District Counsellors. / Carried. Unanimous.
  2. Facilities Planning
    Leonard: TTB acccept draft Facilities recommendation as presented: 1. District Facilities Ad Hoc Committee continue to monitor and provide ongoing feedback of the activities pursuant to this Plan. 2. District ensures when planning major retrofits, upgrades, rebuilds or  general Annual Facilities Grant planning that appropriate space for itinerant teachers and other professionals be a priority. 3. Superintendent recommends changes to Policy 5117 – School Attendance Areas to include 4 provisions (see p 44 agenda) 4. District ready to the Ministry of Education highlighting difference between Ministries capacity and District determination of functional capacity. 5. District insurer that enrolment priorities as a result of the Student Registration and Transfer Committee be applied and that schools above 90% functional capacity be reviewed following the completion of the setting of priorities. 6. District retain Richmond, Lampson, and Sundance/Bank Street with the possibility of future use. 7. All Facilities planning, including major retrofits, upgrades, new builds and Annual Facility Grant planning incorporate principles of equity, sustainability and environmental responsibility. 8. Superintendent and Board review, revise and then apply Policy and Regulation 3110 – Presentation of New Educational Programs when considering any new program. 9. District review its current shop programs to ensure that the level of shop programming available in our schools is supportable for the long-term. 10. Students be canvassed on their preference on school amenities, facilities and programming. 11. Ensure that the District has a plan to address our capital maintenance deficit. [Need $150 million to remedy this.] 12. Ensure that the District recovers full costs(capital and operating) from its rentals and leases. 13. District ensure that sufficient revenue gain from rentals and leases is invested in capital maintenance of facilities associated with rental or lease. District should ensure competitive market rates for rentals and leases for outside uses wherever possible. 14. District support childcare providers on our sites. [Supported applications from 10 to expand  footprint on SD61 sites.] 15. Board identify parcels of land that are not anticipated to be needed for educational purposes for potential medium-term lease to a community partner. 16. Policy 7110.1 Leasing of Closed Schools be updated to prohibit long-term lease of a District property for less than market value.] / Carried. Unanimous.

Back to Leonard’s postponed Enrolment motion from C: That enrolment priorities be 1. Re-enrolling and sibling cohort 2. Catchment sibling 3. New catchment student 4. Non  catchment sibling 5. Non-catchment student 6. Non-district student . All 2017 – 2018 enrolments will have children grandfathered until no more siblings enter school, for pathways K – 12.
Leonard: Amendment: 5 years limit to  the 22 – 23 school year. / Amendment fails: For: Paynter, Watters  Against: Leonard, Loring-Kuhanga, McNally // Back to main motion unlimited grandfathering: Defeated. For: Leonard  Against: Loring-Kuhanga, McNally, Watters   Abstain: Paynter

Loring-Kuhanga: Motion to accept enrolment priorities as presented by Enrolment Committee. / Carried. For: Loring-Kuhanga, McNally, Watters Against: Leonard, Paynter

June 26, 2017: Board Meeting: District Facilities Plan & Enrolment Priorities
Present: Ferris (elected 1999), Leonard (elected 1996), Loring-Kuhanga (elected 2011), McNally (elected 2011), Nohr (elected 2011), Orcherton (elected 1999), Paynter (elected 2014), Watters (elected 2014),  Whiteaker (elected 2014)

A.3  Business arising from the minutes: Third reading of amended Bylaw 9360 General Meeting of the board needed. (Didn’t get done last time. )  Change at 11C: Trustee verbal reports not to be more than  2 minutes, anything longer, submit in writing.  / Carried. For: Ferris, Leonard, Loring-Kuhanga, McNally, Watters, Whiteaker    Against: Nohr, Orcherton, Paynter

D.2 Operations Policy and Planning Committee
b) Recommended motions: That the Board approve motions i – v  from OPP June 12.
i) That the Board amend the Equity Ad Hoc Committee TOR to extend through 2017-18 school year, and that the committee provide recommendations before the 2018-19 budget process.  / Carried. Unanimous.
ii) That the Board direct the Superintendent to review the Greater Victoria Foundation for Learning mandate and bring recommendations back to the OPP Committee. / Carried. Unanimous. [See debate 5.b ii June 12 OPP. I believe there are potential problems, but information is needed.]
iii) That the Board delete Policy 2127.060 Psychologist, Policy 2127.062 Speech & Language Specialist, Policy 2127.063 District Counsellors./ Carried. Unanimous. [Job descriptions do not belong in Policy. Looking forward to a publicly accessible handbook with all job descriptions.]
iv)  That the Board accept the Long Term District Facilities Plan report in draft format. / Carried. Unanimous.
v) That the Board accept the recommendations of the Student Registration and Transfer Ad Hoc Committee as follows:  / Carried. For: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton Watters  Against: Leonard, Paynter, Whiteaker

  1. Enrolment priorities beginning  2018-19 : 1. re-enrolling students 2. catchment sibling 3. new catchment child 4. non catchment sibling 5. non catchment child 6. non school district child
  2. Superintendent revise appropriate Policies and Regulations to reflect above changes. 1. English and French program families that could not get into catchment school have 1st right of refusal at catchment school when / if eat becomes available. If seat refused or does not become viable, student treated as catchment student at the non catchment school and pathway.  2. Student leaving French Immersion at a school not their English catchment area school have to apply for transfer to attend the English program . Also applies to any student attending program of choice at non catchment school .
  • Enrolment priorities apply on transition from elementary to middle school  and middle school to high school. If a school space cannot accept all non catchment student requests, priority given to non catchment students currently in pathway over non catchment non pathway students.
  • Growing student population / equitable placement of International students across District, # of International students capped at 1,050 for 2017-18, reviewed annually by Superintendent and Director of International Student programs.

3. Superintendent review registration process to improve information and documentation requirements as well as possible options for online registration.

 

  • Leonard:Bringing back motion that failed at OPP: 1. Re-enrolling and sibling cohort 2. Catchment sibling 3. New catchment student 4. Non  catchment sibling 5. Non-catchment student 6. Non-district student . All 2017 – 2018 enrolments will have children grandfathered until no more siblings enter school, for pathways K – 12. [ Defeated at OPP. For: Leonard  Against: Loring-Kuhanga, McNally, Watters Abstain: Paynter ]
  • Whiteaker: Amendment: Take out priorities apply to middle school transition from grade 5. / Defeated. For: Paynter, Whiteaker  Against: Ferris, Leonard, Loring-Kuhanga, McNally, Nohr, Orcherton, Watters
  • Back to Leonard’s grandfathering motion: Defeated.

 

 

 

 

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About Diane McNally