Trustee Voting Records on All Motions: January 2012 – June 2018

Page 14

January 2018 Standing Committees and Board Meeting 

January 8/18: Education Policy and Directions     Members: Ferris, Nohr, Orcherton , Whiteaker;  Loring-Kuhanga ex officio (vote but not counted for quorum) /  Present: Ferris (elected 1999),  McNally (elected 2011), Nohr (Chair, elected 2011) , Orcherton (elected 1999), Paynter (elected 2014), Watters (elected 2014), Whiteaker (elected 2014) . / Not present: Leonard (elected 1996), Loring-Kuhanga (elected 2011)

B.3 BAA Course: History of Sports 12:  Application to Board via Committee  for approval – not really history OF sports, but “History Through a Sports Lens”. Fascinating course. Pp 7-15 agenda. Developed by Kate Baker, teacher, Oak Bay High School.

Recommended (by senior staff): That the Board approve the BAA course History Through Sport 12. / Carried. Unanimous committee vote.

B.6 Removal of Honourary President BCSTA

McNally: That the Board submit the extraordinary resolution [ extraordinary because deals with Bylaws] “removal of Honourary President” as presented, to the BCSTA AGM 2018: That the BCSTA amend Bylaw 2a as follows: Strike from 2. Officers (a) i “The Minister of Education who shall be the Honourary President of the Association “, and the following reference to the Honorary President. / Defeated. For: Whiteaker  Against: Ferris, Nohr, Orcherton

Jan 15/18: Operations Policy&Planning /  Members: McNally,  Leonard, Paynter, Watters (Chair) ; Loring-Kuhanga  (ex officio (vote but not counted for quorum) / Present: Ferris, Leonard,  McNally, Orcherton, Nohr, Paynter, Watters, Whiteaker / Not present: Loring-Kuhanga, Nohr, Orcherton

C. Advocacy Ad Hoc Committee Terms of Reference 

Recommended motion (follow up from motion carried at November 2017 Board meeting):
That the Board approve the Advocacy Ad Hoc Committee TOR. / Carried as amended: unanimous.

D. Equity Committee Update: Superintendent

Recommended motion (by the Committee): That the Board direct the Superintendent to conduct an internal needs assessment of SD61 facilities accessibility infrastructure including ramps, lifts, automatic doors, elevators, wheelchair accessible washrooms, etc with the intent of developing an Accessibility Strategy for District Facilities. / Carried. Unanimous.

E. Policy Sub-Committee Report: Recommended motions

i.That the Board approve Policy 1240 Volunteers in Schools and receive Regulation 1240 Volunteers in Schools as revised. / Carried. Unanimous.

ii. That the  Board approve Policy 2211 Selection, Appointment, Assignment, Evaluation, Transfer, and Duties of Principals and Policy 2213 Selection, Appointment, Assignment, Evaluation, Transfer and Duties of Vice-Principals as reviewed without revisions and receive  Regulation 2211 Selection, Appointment, Assignment, Evaluation, Transfer, and Duties of Principals and Regulation  2213 Selection, Appointment, Assignment and Professional Learning , Evaluation, Transfer and Duties of Vice-Principals as revised./ Carried. Unanimous.

Jan 29/18: Board Meeting
Present:  Ferris (first elected 1999), Leonard (1996), Loring-Kuhanga (2011; Chair), McNally (2011), Nohr (2011), Orcherton (1999), Paynter (2014), Watters (2014), Whiteaker (2014)

D.1 Education Policy and Directions Standing Committee Members: Ferris, Nohr (Chair) Orcherton , Whiteaker;  Loring-Kuhanga ex officio (vote but not counted for quorum)

Recommended motion [carried at Ed Policy January 8]: That the Board approve the BAA course History Through Sport 12. / Carried. For: Ferris, Nohr, Orcherton, Paynter, Watters, Whiteaker Against:Leonard, McNally

D.2 Operations Policy and Planning   Chair: Watters Members:  McNally, Leonard, Paynter; Board Chair Loring-Kuhanga ex officio (vote but not counted for quorum)

Recommended motions:(carried at January 15 OPP committee)
i) That the Board approve the Advocacy Ad Hoc Committee TOR as amended. / Carried. Unanimous.
ii. That the Board direct the Superintendent to conduct an internal needs assessment of SD61 facilities accessibility infrastructure including ramps , lifts, automatic doors, elevators, wheelchair accessible washrooms, etc with the intent of developing an Accessibility Strategy for District facilities./ Carried. Unanimous.
iii. That the Board direct the Public Engagement Ad Hoc Committee to review the Partner Group budget consultation process. / Carried. Unanimous.
iv. That the Board direct the Chair to write to the Minister of Education and copy BCSTA to request the funding formula review sent to Board Chairs be sent to all Trustees./ Carried as amended below.Unanimous.
v. That the Board approve Policy 1240 School Volunteers  as reviewed without revisions and receive Regulation 1240 Volunteers in Schools as revised. / Carried. Unanimous.

E. District Leadership Team Reports:
Recommended motion (see note P 78): That the board approve expenditure of up to $350,000 on construction of a permanent classroom space at Northridge Elementary. / Carried. Unanimous.

Associated Capital Bylaws / Carried unanimously.

H.1 New Business
a) Ferris: That the Board direct the Chair to write a letter to the Minister of Education requesting a Classroom Enhancement Fund Capital application process for the 2018-19 school year. / Carried.  Unanimous.
b) McNally: That the Board request that the BCSTA call on the Provincial Ministry of Education to develop standards of practice for education  assistants in BC, in consultation with the BCTF and CUPE BC. / Carried as amended below. Unanimous. / Amendment:  Orcherton: Amendment: Strike “BCTF”. / Carried. Unanimous.

c) McNally: That the Board direct the Chair to write a letter to the Minister of Education urging development of a strategy for ending public funding of all private schools by September 2021. /   Watters: Motion to refer to Advocacy Ad Hoc Committee./ Carried. Unanimous. Abstain: Leonard

d) McNally: That the Board submit the extraordinary resolution “Removal of  Honourary President”  as presented, to the BCSTA AGM: 1. That the BCSTA amend Bylaw 2 (a) as follows: Strike from 2. Officers (a) i “the Minister of Education who shall be the Honourary President of the Association”, and the following  reference to the Honourary President. / Carried. For: Leonard, Loring-Kuhanga, Nohr, McNally, Paynter, Watters  Against: Ferris, Orcherton, Whiteaker

e) Watters: That the Board direct the Chair and the Superintendent to develop an evaluation process to assess Board and Trustee performance with the objective of driving improvement , and that this evaluation will take place as soon as possible./ Carried as amended below. Unanimous. / Ferris: Amendment: Strike ‘as soon as possible”. /  / Amendment carriedFor:  Ferris, Leonard, Loring-Kuhanga, Nohr, Orcherton, Whiteaker Against: McNally, Paynter, Watters / Amendment: Orcherton: Strike “Trustees”. / Amendment defeated. For: Leonard, Orcherton   Against: Ferris, Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker

February 2018 Standing Committees and Board Meeting

February 5/18: Education Policy and Directions 
Members: Ferris, Nohr (Chair), Orcherton , Whiteaker;  Loring-Kuhanga ex officio (vote but not counted for quorum)
Present:
 Ferris (elected 1999),  McNally (elected 2011), Nohr, Orcherton (elected 1999), Paynter (elected 2014), Watters (elected 2014), Whiteaker (elected 2014) .
Not present: Leonard (elected 1996), Loring-Kuhanga (elected 2011)

C.3 Watters: That the Board direct the Superintendent to reviewRegulation 1163 Consultation . / Carried. Unanimous

C.6 McNally: That the Board direct the Policy SubCommittee to develop Policy in regard to animals kept as “classroom pets”, and that the Committee take into account the BC SPCA’s statements on animals  in classrooms, and the possibility that classroom pets are not desirable at all, in the development of the Policy, and that the Superintendent draft a Regulation to implement the Policy when finalized by the Board. / Defeated. For: Nohr, Orcherton  Against: Ferris, Whiteaker  [ I will put this this motion on the Board meeting agenda though it will not appear as an Ed Policy “recommended”motion.]

C.7  i. Watters: That the Board call on the BCSTA to urge the Ministry of Education to embed consent as a key concept in the K-12 curriculum. / Carried. Unanimous.

February 13/18: Operations Policy and Planning Standing Committee
Members: McNally,  Leonard, Paynter, Watters (Chair) Loring-Kuhanga  (ex officio (vote but not counted for quorum)
Present: Leonard,  McNally,  Paynter, Watters, Whiteaker
Not present: Ferris, Loring-Kuhanga, Nohr, Orcherton

B. Equity Committee Update:  Recommended [by senior administration] motion: That the Board  direct the Superintendent to work with the Policy Sub-Committee to develop a Policy and Regulation on Equity for the Board’s consideration. / Carried. Unanimous.

Policy SubCommittee as assigned by Board Chair: Sept-Jan 2018: Ferris & Orcherton / Jan – March: Leonard & Watters / April – June: Nohr & Whiteaker  / Sept-Dec: McNally & Paynter ]

C. McNally : That the Board direct the Superintendent to cost the provisions for lunch supervision and bring to the Board as presented in the February report, and return to OPPs for further consideration. / Carried. Unanimous.

D. Amended School Calendar:  Recommended motion (senior administration) : That the Board approve posting of amended 2018/19 school year calendar on the SD61 website  for 1 month. [See p 1 & 2 of agenda for dates.] / Carried.Unanimous.

7. Finance & Legal Affairs: A. Recommended (senior administration) motion: (i) That the Board give all 3 readings of the 2017/18 Amended Annual Budget Bylaw. / Carried. Unanimous.  (ii) That the SD61 Amended Annual Budget Bylaw for fiscal 2017-2018 $240,201,341 be read all 3 times , Chair and Secretary Treasurer authorized to execute on behalf of the Board./ Carried. Unanimous.

B. Policy Subcommittee Report:  Recommended motions:

i. That the Board approve in principle revised Policy 1421 Naming School Sites and revised Regulation 1421 and send the drafts Policy and Regulation to stakeholders for comment, to be returned May 2018 Operations policy and Planning Standing Committee. / Carried.Unanimous.
ii. That the Board approve in principle Policy and Regulation 1422 Recognition of Significant Contributions to the District and end the drafts to stakeholders for comment, to be returned to May 2018 Operations Policy and Planing Standing Committee. / Carried.Unanimous
iii. That the Board delete Policy 6112 School Day. / Carried.Unanimous.
iv. That the Board approve revised Policy 7110.1 Leasing of Closed Schools./ Carried. Unanimous. [Prohibits leasing for less than maintenance cost value.]

C. Anomura Housing Feasibility Study:
McNally: That the Board direct the Superintendent to bring sites to discuss at the next appropriate Board meeting.  / Carried. For: McNally, Paynter, Watters Against: Leonard

10. New Business
A. Watters: That the Board rescind the following motion carried May 23/17 but never acted on: “Request the Chair to write to Minister of Education,copying other Party leaders, requesting that the Ministry of Education fund CUPE Education Assistants to supervise SD61 K-5 students during lunchtimes in  classrooms that rely on students to do this supervision. / Carried. Unanimous.

B. Watters: That the Board submit the following motion to the BCSTA 2018 AGM: That the BCSTA investigate the provision of corporate sponsored opportunities for senior staff in BC and provide a report to the 2019 BCSTA regarding the extent of offerings and develop a model policy for addressing the issue. /  Carried. Unanimous.

C. Paynter: That the Board write to the Premier and Minister of Education requesting that the BC Transit Act be amended to include appointment of a Trustee of one of the School Districts falling within the CRD as a member [amended from “Director”] of the regional transit commission for the Greater Victoria metropolitan area. / Carried. For:  McNally, Paynter, Watters    Abstain: Leonard

February 26/18: Board Meeting 

Due to illness, I did not attend this meeting. Agenda here. All motions carried, with the exception of my “Animals in Classrooms” motion which was removed from the agenda until a future date, as I was not there to speak to it.

A. 3 That the Board approve revised Policy 1250 Trustee School, First Nation, Municipal Liaison. / Carried. 

D1. b) Recommended Motions:
i) That the Board  call on the BCSTA to urge the Ministry of Education to
embed consent as a key concept in the K-12 curriculum. / Carried.
ii) That the Board  call on the Ministry of Education, the Ministry of Child and
Family Development, the Ministry of Public Safety, and the Ministry
of Mental Health, to work together to develop a Gender-based Violence Prevention Strategy for Youth. / Carried.
iii) That the Board  direct the Superintendent of Schools to review Regulation
1163 – Consultation. / Carried. 

D2.  b) Recommended Motions:
i) That the Board direct the Superintendent to work with the Policy SubCommittee
to develop a Policy and Regulation on Equity for the
Board’s consideration. / Carried.
ii) That the Board  direct the Superintendent to cost the provision of lunch hour
supervision as presented in the report of the Deputy Superintendent dated February 13, 2018 to be returned to the March 2018 Operations Policy and Planning Committee meeting. / Carried.
iii) That the Board approve the posting of the following amended 2018/2019
school year calendar on the School District’s website for a period of
one month. [ See p 2 35 agenda] / Carried
iv) That the Board  agree to give all three readings of the 2017/2018 Amended
Annual Budget Bylaw at the meeting of Feb 26, 2018. [Information Pp 36-57 agenda ] / Carried. 

v) That the Board Amended Annual Budget Bylaw for fiscal year 2017/2018
in the amount of $240,201,341 be: Read a first, second and third  time, passed and adopted the 26th day of February, 2018; And that the Chairperson and the Secretary Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board. / Carried.
vi) That the Board approve in principle the revised Policy 1421 – Naming School Sites and accept in principle the revised Regulation 1421 – Naming School Sites and send the draft policy and regulation to our stakeholders for comment to be returned to the May 2018 Operations Policy and Planning Committee meeting. [ Information Pp 58-5 65 agenda] / Carried
vii) That the Board  approve in principle Policy 1422 – Recognition of Significant
Contributions to the District and accept in principle Regulation 1422- Recognition of Significant Contributions to the District and send the draft policy and regulation to our stakeholders for comment to be returned to the May 2018 Operations Policy and Planning Committee meeting. [ Information Pp 66-67 agenda]
viii) That the Board delete Policy 6112 – School Day. (p 68-71) / Carried
ix) That the Board approve revised Policy 7110.1 – Leasing of Closed Schools. (p 72-74) / Carried.
x) That the Board  direct the Superintendent to bring potential sites associated with the Report of February 14, 2018 relating to Anomura Housing to the next appropriate Board meeting. (p 75-76) / Carried
xi) That the Board rescind the following motion, which was passed by the SD61 Board on May 23, 2017 but never acted upon: That the Board  request the Chair to write a letter to the Minister of Education, copying other Party leaders, requesting that the Ministry of Education fund CUPE Education Assistants to supervise SD61 K-5 students during student lunch times in classrooms that rely on students to do this supervision. / Carried.
xii) That the Board  submit the following motion at the BCSTA 2018 AGM: THAT the BCSTA investigate the provision of corporate sponsored opportunities for senior staff in B.C. and provide a report to the 2018-19 BCSTA AGM regarding the extent of offerings and develop a model policy for addressing the issue. (p 77) / Carried.
xiii) That the Board write to the Premier and Minister of Education requesting that the BC Transit Act be amended to include the appointment of a trustee of one of the School Districts falling within the Capital Regional District as a member of the regional transit commission for the greater Victoria metropolitan area.Carried. 

E.2 i. That the Board ) approve the expenditure of up to $250,000 from local capital for the construction of a learning studio at Oaklands Elementary School. ii. That the Board approve the expenditure of up to $250,000 from local capital for the construction of a learning studio at Quadra Elementary School. / Carried. 

H.1 New Business a) Trustee McNally – Policy for Animal in Schools (Rationale and backgrounder from the BC SPCA, p 84-89): Removed from agenda until a later date.

That the Board  direct the Policy Sub Committee to develop Policy in regard to animals kept as “classroom pets,” and that the Committee take into account the BC SPCA’s statements on animals in classrooms and the possibility that classroom pets are not desirable at all, in the development of the Policy, and that the Superintendent draft a Regulation to implement the Policy when finalized by the Board.

 

March 2018 Standing Committees and Board Meeting

March 5: Combined Education Policy & Directions and Operations Policy & Planning

Ed Policy:   Members Present: Ferris,  Nohr, Orcherton, Whiteaker
Also present: Leonard, McNally, Paynter, Watters
Not present: Loring-Kuhanga

  • 4. B. 3  Orcherton: That the Board direct the Superintendent to write a Policy on inclusion and return a draft Policy to the Education Policy and Directions Committee at a future meeting. / Carried. Unanimous.

Operations:

  • 5. A. 3 McNally: That the Board endorse the Bowker Creek Blueprint initiative./ Carried. For: McNally, Paynter, Watters Abstain: Leonard
  • 5. D McNally: That the Deputy Superintendent bring back operationalized suggestions for Grades K-5 lunch hour supervision after consultation with stakeholders. / Carried. Unanimous.
  • 5. E 1 Senior Admin: Recommended: That the Board approve granting a right of way to Fortis for the purpose of installing and maintaining a gas pipeline on the Oak Bay High School properties. / That the Bylaw be read all 3 times at this meeting. / All 3 readings. / Carried. Unanimous.
  • 5. E 2 2. Francophone Games: [Initial approval December 6/16 by the Board]
    Senior Admin: Recommended: a) That the Board direct the Superintendent to work with the 2020 Francophone Games organizing committee to find suitable accommodations and event venue options that would help support the games./  Carried. Unanimous.
  • 5. E 2  b) That the Board direct staff to return with a detailed facilities use proposal including financial analysis for Board review and approval prior to making a final commitment for the use of District facilities in support of the 2020 Francophone Games in Victoria ./ Carried.Unanimous.

March 12/ 18 Board Meeting:     Present:  Ferris (first elected 1999), Leonard (1996), Loring-Kuhanga by call in (2011), McNally (2011), Nohr (2011), Paynter (2014), Watters (2014), Whiteaker (2014)
Regrets: Orcherton (1999)

  • D.2 bb. Recommended motions: [Carried at Operations Standing Committee]

i. That the Board endorse the Bowker Creek Blueprint./ Carried.Unanimous.
ii.That the Board direct the Superintendent to bring back  operationalized recommendations for K-5 lunch hour supervision after consultation with stakeholders./ Carried. Unanimous.
iii. That the Board approve granting a statutory right of way to Fortis for installing and maintaining a gas pipeline on Oak Bay High school property. / Carried. Unanimous.
iv. That the Board give all 3 readings of the Real Property Bylaw[related to the Fortis motion] at this meeting. / Carried. Unanimous.
v. That the Board read the Bylaw 3 times [was read 3 times here] and authorize the Chair and Secretary Treasurer to sign, seal and execute this Bylaw. / Carried. Unanimous.
vi. That the Board direct staff to work with the 202 Canadian Francophone Games organizing committee to find suitable accommodations and event venue options  that would help support the games. / Carried. Unanimous.
vii. That the Board direct staff to return with a detailed facilities use proposal including financial analysis for Board review and approval prior to making  final commitment for the use of District facilities in support of the 2020 Canadian Francophone Games in Victoria ./ Carried as amended. Unanimous.

  • Leonard: Amendment: “Including  a  cost recovery model”. / Carried.

H. New Business / Notices of Motion: Develop a Policy Re Classroom Pets
H.1 New Business: 

  • a) McNally: That the Board direct the Policy Sub-Committee to develop Policy in regard to animals kept as “classroom pets”, and that the Committee take into account consider the BCSPCA’s statement on animals in classrooms and the possibility that classroom pets are not desirable at all, in the development of the Policy, and that the Superintendent draft a Regulation to implement the Policy when finalized by the Board.  / Carried, as amended (Whiteaker: Replace “take into account” with “consider”, and strike “and the possibility that classroom pets are not desirable at all”- amendment carried).  For: Ferris, Leonard, Loring-Kuhanga, McNally, Nohr, Watters, Whiteaker Against: Paynter
  • b. Ferris: That the Board support in principle working with the North American Indigenous Games to house participants in our schools and direct the Superintendent to work with the organizers on how students may be housed in our facilities on a cost recovery basis. // Loring-Kuhanga: Amendment: Add “2020”./ Carried./ Main motion carried as amended.

April 2018 Standing Committees and Board Meeting

April 9/18: Education Policy and Directions: French Immersion Futures In SD61

Members: Ferris, Nohr (Chair,), Orcherton, Whiteaker;  Loring-Kuhanga ex officio (vote but not counted for quorum)
Present:  Ferris (1999) McNally ( 2011), Nohr (2011),  Orcherton (1999), Paynter  (2014), Watters (2014), Whiteaker (2014)
Regrets: Loring-Kuhanga (2011)
Not present: Leonard (elected 1996)

C.4 BAA Courses at Vic High: Associate Superintendent Kitchen and Vic High Principal Aaron Parker:  Introduction to Electronics / Electrical 10, Introduction to Autobody 10, Junior Art Metal. These courses have been ongoing at Vic High but the provincial reorganization of curriculum puts them outside any course as they don’t fit. Hence the request for BAA status./ Carried. Unanimous [unanimous vote of assigned members of Ed Policy.]

C.5 Watters: That the Board endorse the priority areas of focus identified by the Advocacy Ad Hoc Committee and task that committee with developing action plans on each item to be brought back to a future Education Policy and Directions meeting. / Carried. Unanimous. [See post for details.]

April 16/18: Operations Policy&Planning Committee: Dress Code, SD61 Greater Victoria Foundation for Learning, Funding Formula Review

Members: McNally,  Leonard, Paynter, Watters Loring-Kuhanga  (ex officio (vote but not counted for quorum)
Present: Leonard,  McNally,  Nohr, Paynter, Watters, Whiteaker
Not present: Ferris, Loring-Kuhanga,  Orcherton

B. Policy and Regulation 5132 Student Dress Code (Pp 9-12 agenda)
Recommended motion [recommended by senior administration after months of discussion at this table and months of repeated consultations] : That the Board approve Policy 5132 Student Dress Code and accept Regulation 5132 Student Dress Code. / Carried. For:McNally, Paynter, Watters  Abstain: Leonard

B. Bylaw 9360 General Meeting of the Board (Pp 30-36 agenda) Recommended motions [recommended by Secretary-Treasurer Walsh]:
i. That the Board give all 3 readings at this meeting.
ii. The 3 readings, and that the Chair and Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the board./ Carried. Unanimous.

C. Greater Victoria Foundation For Learning (Pp 37-63 agenda – p 47 on are the old Bylaws.) Associate Superintendent Kitchen: Board passed motion to develop revised Bylaws in November. Old Bylaws and new attached. Focus is on projects not usually funded. Current Board Deputy Superintendent Green, Secretary-Treasurer Walsh, Trustees Ferris and  Leonard.
Recommended motion [recommended by Associate Superintendent Kitchen]: That the Board support the reinvigoration of the Greater Victoria Foundation [see D.2 i here] for learning and support in principle the Bylaws of the Foundation. / Carried. For: Leonard, Paynter, Watters Against: McNally

D. Policy 1300 Acceptable use of Digital Technology, Regulation 1300.2 Employee Acceptable use of Digital Technology, Regulation 1300.3 Student Acceptable Use of Digital Technology:  Recommended motion (recommended by Director of Information Technology: That the Board approve Policy 1300 Acceptable Use of Digital Technology as revised and receive the revised Regulation 1300.2 (renumbered from Regulation 4216.2) Employee Acceptable Use of Digital Technology, revised Regulation 1300.3 (renumbered from Regulation 5131.9) Student Acceptable Use of Digital Technology, and deleted Regulation 5131.9(a) Student Acceptable Use of Electronic Communications Systems in Schools Attachment as reviewed. / Carried. Unanimous.

E. Submission to the Expert Panel on the Funding Formula: Secretary-Treasurer Recommended motion:  That the Board direct the Chair to submit the Board’s response to the Expert Panel on Funding Formula as presented. / Defeated. For: Paynter, Watters Against: Leonard  Abstain: McNally  [McNally:  Motion to move this letter and discussion forward to the Board meeting. / Carried. For: McNally, Paynter, Watters   Against: Leonard

8. Facilities Planning
A. Childcare Partnership Opportunities  

Recommended motion (by Secretary-Treasurer): That the Board direct the Superintendent to negotiate partnerships with Childcare providers to apply for funding from the Ministry of Children and Families to build purpose built space on our sites with a space guarantee for 10 years less a day. / Carried. Unanimous.

April 23/18: Board Meeting: Dress Code & BC Education Funding Formula Review

Chair: Loring-Kuhanga
Present: Ferris (first elected 1999), Leonard (1996), Loring-Kuhanga by call in (2011), McNally (2011), Nohr (2011),  Orcherton (1999), Paynter (2014), Watters (2014), Whiteaker (2014)

D.1 Joint Education Policy & Directions / Operations Policy and Planning Committees : Ed Policy: b. Recommended motions [Carried at Ed Policy meeting] i. That the Board approve the 3 BAA courses Intro to Electronics/Electrical 10, Into to Auto Body 10, Junior Art Metal./ Carried. Unanimous. [ See full post for why I voted in favour.]

D.2 Operations Planning and Policy Committee b. Recommended motions: [Carried at Operations Standing Committee]
i. That the Board direct the Superintendent to create a report on the feasibility of the Lambrick Park Fieldhouse project and return the findings back to the Operations Policy and Planning Committee upon completion.
ii.That the Board approved Policy 5132 Student Dress Code and accept Regulation 5132 Student Dress Code. (P74-77) / Carried. For: Ferris, McNally, Nohr, Paynter, Watters, Whiteaker Against: Leonard, Orcherton
iii. That the Board approve changes to Bylaw 9360 General Meeting of the Board (pp 78-84 agenda). / Carried. Unanimous
iv. Give all 3 readings of Bylaw 9360 General Meeting of the Board./ Carried. Unanimous.
v.  Bylaw 9360 Read 3 times. / Carried. Unanimous
vi. Support reinvigoration of Greater Victoria Foundation For Learning and support in principle the updated Bylaws of the Foundation./ Referred back for further work

  • Loring-Kuhanga: Moved: Refer back to Superintendent, to bring back to June Operations Planning and Policy Committee. Carried. Against: Leonard Abstain: McNally [Not in favour of the Foundation at all.]

vii. Approve Technology Policy and Regulation (pp 113-145) / Carried unanimously as amended

  • Nohr: Suggest add to Regulation “personal safety as addressed in device manuals and personal safety in internet space“. (p 130) / Unanimous support.

viii.That the Operations Policy and Planning Committee send the draft submission to the Expert Panel on Funding Formula to April 23/18 Regular Board meeting. [“Placeholder” for discussion about sending the letter as is. (Pp 146-154)] Decision to be made: Board send letter to Expert Panel in support of the funding formula. / Carried as amended below. [See full post for amendments, and later posts for my objects to this letter.]. For: Ferris, Leonard, Loring-Kuhanga, Orcherton, Watters, Whiteaker   Against: McNally, Nohr, Paynter

ix. Empower Superintendent to negotiate partnerships with childcare providers to apply for funding from Minister of Children & Families to build purpose built space on our sites with a space guarantee for 10 years less a day./ Carried. Unanimous.

E.2 Secretary-Treasurer’s Report
b. Capital Bylaw (P 162-163 lists projects at Shoreline & Mt Doug) /Carried. Unanimous.// Read 3 times. / Carried. Unanimous.

May 2018 Standing Committees and Board Meeting

May 7/18: Education Policy and Directions Standing Committee: Implementation Plans For the Newly Proposed Funding Model, Inclusion,French Immersion

46 fuding formula SD37 Delta

 

Members: Ferris, Nohr (Chair,), Orcherton, Whiteaker; Loring-Kuhanga ex officio (vote but not counted for quorum)
Present: Ferris (1999) McNally ( 2011), Nohr (2011), Orcherton (1999), Paynter (2014), , Whiteaker (2014)
Not present: Leonard (elected 1996)  Loring-Kuhanga (2011)   Watters (2014)

C.4 Inclusion for Learning Strategy: (slides Pp 17-27 agenda) Sean McCartney, District Principal, Inclusive Learning : Recommended motion : (Motions carried at a Standing Committee must go to the full Board meeting to be ratified by vote of the 9 member Board) That the Board support the Inclusion For Learning Strategy./ Carried.Unanimous.

C.6 Orcherton: That the Board prepare and conduct an exit interview with our current retiring Superintendent and further, that the Board, with the assistance of the Deputy Superintendent, develop a policy on exit interviews for future Superintendents.  senior administrator staff. / Carried. Unanimous.

  • Whiteaker: Amendment: Strike “for future Superintendents”, add “senior administration staff”.
  • McNally: The Superintendent is the Board’s only employee so the Board will not be doing exit interviews for anyone else. Against the amendment.
  • Superintendent: Will be doing exit interview with Facilities Director but won’t be the Board doing that.
  • Amendment carried. Unanimous.

C.7 McNally: That the Board direct the Superintendent to provide information for the SD61 Board on the specifics of the planned implementation of the new proposed funding model, including provision of all implications of  the model for specific practice in the classroom and schools, and provide pro and con analyses fr stakeholder groups in Alberta (specifically the ATA Blue Ribbon Panel Report) and other applicable jurisdictions in Canada , for an early June 2018 Board meeting./ Withdrawn and replaced with a motion from the floor, below.

  • McNally: Permission of the meeting to withdraw [given] and replace with a motion Trustee Orcherton suggested in discussion as being simpler: That the Board direct the Chair to write the Minister of Finance and the Minister of Education , copy the Expert Panel on the Funding Model, urging that any change to the Education Funding Model be considered no earlier than March 2020. / Permission given from the meeting so this is the motion  on the floor. [Based on Resolution #47 from SD57 Prince George, carried at the BCSTA AGM. Delta’s Resolution 46 requesting  additional consultation also carried.] Motion also withdrawn after debate below. Will come back with  different wording.
  • McNally: With permission of the meeting , will withdraw motion, rewrite and bring to the Board. (permission from the meeting given.)

May 14/18: OPP Standing Committee: Vic High Seismic, Naming Sites, Equity Policy

Chair: Watters
Members: McNally,  Leonard, Paynter, Watters Loring-Kuhanga  (ex officio (vote but not counted for quorum)
Present: Leonard,  McNally,  Nohr, Paynter, Watters, Whiteaker
Not present: Ferris, Loring-Kuhanga,  Orcherton

C. Vic High Consultation Update (Pp 12-13 agenda): Recommended motion [recommended by Superintendent]: That the Board direct the Superintendent to provide a detailed report tot he June Operations Policy and Planning Committee for two options for Vic High that preserve the current building. First, a seismic upgrade with internal improvements (“Seismic Plan”). Second, a seismic upgrade with internal improvements, additional capacity and a Neighbourhood Learning Centre (“Seismic Plus With Capacity”). / Carried. Unanimous.

7.  Recommended motions [recommended by senior staff]
A.  That the Board approve revised Policy 1421 Naming School sites and accept Regulation 1421 as reviewed./  Carried. For: Leonard, McNally, Watters  Against: Paynter

B. That the Board approve new Policy 1422 Recognition of Significant Contribution to the District and accept new Regulation 1422 as reviewed./ Carried. For: McNally, Nohr, Watters  Against: Paynter

C. That the Board approve Policy 110 Equity and accept Regulation 110 Equity as presented./ Carried. Unanimous.

D. That the Board approve spending $875,700 of Local Capital to implement the Inclusion for Learning strategy./ Carried. Unanimous.

E. That the Board send the “An Independent Audit of Executive Expenses at SD61” report to the Audit Committee for further review. / Carried. Unanimous.

May 28/18: Board Meeting: Vic High Seismic, Funding Formula Motion “Incomprehensibility” Rating

Chair: Loring-Kuhanga
Present: Ferris, McNally, Nohr,  Paynter, Watters, Whiteaker
Regrets: Leonard, Orcherton

A.3 Business Arising From the Minutes:  That the Board endorse the priority areas of focus identified by the Advocacy Ad Hoc Committee and task that committee with developing action plans on each item to be brought back to a future Education Policy and directions meeting. / Carried, with amendment, unanimous

  • McNally: Amendment: Add to #2 “Children in Care”, “Youth in Youth Agreements”. The young people have wound up in Ministry care, and are to a great extent on their own, often in substandard living accommodation, surrounded by adults. This is a stressful and very difficult situation for youth to be in, and youth did not get to this point without prior major stressors.  We have seen some poor outcomes, even death. / Amendment carried. Unanimous.
  • Board agreement to add “Mental Health Literacy and Wellness as #4.

Background: January 29/18 Board meeting:  McNally: That the Board direct the Chair to write a letter to the Minister of Education urging development of a strategy for ending public funding of all private schools by September 2021. /  Watters: Motion to refer to Advocacy Ad Hoc Committee./ Carried. Unanimous. Abstain: Leonard

In Committee meeting, private school funding wound up off  the list, with primary focus of the committee directed to Items #2 and #3. 

D.1 Joint Education Policy & Directions / Operations Policy and Planning Committees : Ed Policy: b. Recommended motions [Carried at Ed Policy meeting]:

i.Board explore French Immersion opportunities at Craigflower Elementary and Shoreline Middle School/ Carried. Unanimous.
ii. Board support Inclusion For Learning Strategy [$875,700 of local capital to implement – P32 agenda]. / Carried. Unanimous.
iii. Board prepare and conduct exit interview with current retiring Superintendent and with the assistance of Deputy Superintendent, develop a policy on exit interviews for senior administrative staff. / Carried. Unanimous.

D.2 Operations Planning and Policy Committee b. Recommended motions: [Carried at Operations Standing Committee]:

i. Board direct Superintendence to provide detailed report to June Operations Policy and Planning Committee for two options  on Vic High that preserve the current building: 1. seismic upgrade with internal improvements (Seismic Plus) 2. seismic upgrade with Neighbourhood Learning Centre (Seismic Plus with Capacity). / Carried. Unanimous.
ii. Board approve revised Policy 1421 Naming School sites and accept revised Regulation 1421. [Debate on video]  / Carried. For: Ferris, Loring-Kuhanga, McNally, Watters, Whiteaker  Against: Nohr, Paynter
iii.Board approve new Policy 1422 Recognition of Significant Contributions to the District and accept regulation 1422. / Carried. For: Ferris, Loring-Kuhanga, McNally, Watters, Whiteaker  Against:Nohr, Paynter
iv.Board approve Policy 110 Equity and accept Regulation 110. / Carried. Unanimous.
v.  Board approve spending $875,700 from Local Capital to implement Inclusion for Learning Strategy. / Carried. Unanimous.
vi.Board send the “An Independent Audit of Executive Expenses at SD61” report to the Audit Committee for further review. / Carried. Unanimous

D.3 Audit Committee Report
i. Board approve Audit Planning Report for 2017-18 as presented by KPMG to the Audit Committee. / Carried. Unanimous.
ii. Board accept March 2018 Quarterly Financial Report a presented to the Audit Committee./ Carried. Unanimous.

E.2 Secretary-Treasurer’s Report: 
b.  i. Board approve cost recovery budget $1 200,000 for 2020 Francophone Games : accommodation for 1,200 athletes at 3 schools for 6 nights $123,529 / facility usage $33,335 (50% discount over regular  rates) / District Operations and staff support $43,135.36 / and that full payment be provided to SD61 no later than May 31 2020. / Carried. Unanimous
ii. Board direct Superintendent to prepare a Joint Use Agreement between SD61 and Jeux Francophonie Canadienne for approval by the Chairperson of the Board and the Superintendent. / Carried.Unanimous.

H.1 New Business
a) McNally: That the Board eliminate specific municipal committee assignments and that trustees inform the Board as to which committees related to municipal assignment that they will attend and report on, as of September 2018./ Referred to June Operations Planning and Policy meeting.

  • Watters: Table [Refer]  to June Operations Policy and Planning. / Carried. 

b) Watters: Board direct the Chair to appoint a Trustee to participate on the Esquimalt High School Community Track and Sport Field Upgrades Working Group and to provide regular updates to the Board. / Carried. Unanimous.

c) Watters: Board direct Chair to write a letter in support of Victoria Sexual Assault Centre: Project Respect: Preventing Dating Violence by SHIFTing Culture funding application to the Public Health Agency of Canada. / Carried. Unanimous.

d) McNally:   That the Board of Education SD61 recommend to the Ministry of Education and the BCSTA that the Ministry of Education and BCSTA, in alignment with the Co-governance Memorandum of Understanding, cooperatively develop a steering committee comprised of education partners including FNESC, to design the consultation process referred to in Motion L46 (SD37 Delta)“Review ofFunding Formula Document” , process to include concerns expressed in BCSTA AGM motions L45 (SD71 Comox Valley) and L46 (SD57 Prince George) , “Funding Formula and K-12 enrolment Audits” and “Education Funding Model”.​ / Carried. For: McNally, Loring-Kuhanga, Nohr, Paynter, Watters Against: Ferris, Whiteaker

  • Whiteaker: What is it that we want? Don’t understand this.
  • Ferris: This motion is incomprehensible.
  • McNally: We want a steering committee to design a review process. “Complex” and “incomprehensible” are not the same.

June 2018 Standing Committees and Board Meeting

 

Elected Trustees: Leonard (1996), Ferris (1999), Orcherton (1999), Loring-Kuhanga (2011), McNally (2011), Nohr (2011), Paynter (2014),  Watters (2014), Whiteaker (2014)

Ed Policy members with a vote on the committee: Members: Ferris, Nohr (Chair,), Orcherton, Whiteaker; Loring-Kuhanga ex officio (vote but not counted for quorum)

June 4/18: Education Policy and Directions: Mental Health Focus; Parent Presenter on Closing SD61 Low Incidence Programs

Sherri Water Chief, parent [paraphrased] :  ” No one asked the parents ….Someone told me that SD61 had contracted an expert to assist them with moving forward with this inclusion policy, and that she had said that even 5 minutes of meaningful inclusion is better than none. Agreed. But what happens to the other 355 minutes? Suggest put neurotypicals in [child with low incidence designation]’s classroom as home room, instead of the other way around. Request to keep the District Program at Arbutus open. [Senior administration are not going to do that. See post for more info. Board has heard from several parents with serious concerns that their children will not find the regular classroom to be the most enabling environment – and now former breakout spaces are being used for multiple purposes (“inclusive learning spaces”….) so no space to escape. ]

C.2 McNally: That the Board direct the Superintendent to report back with a plan for establishing a Board meeting (Board only, not Standing Committees) Attendance Record./ Defeated. For: Nohr  Against: Ferris, Orcherton, Whiteake[ Ed Policy members with a vote on the committee: Members: Ferris, Nohr (Chair,), Orcherton, Whiteaker; Loring-Kuhanga ex officio (vote but not counted for quorum); absent]

[McNally rationale: Recommendation #11 (and #12) from the Watson Report on SD83: ” #11 Attendance Records Voters expect that the candidates they elect to represent them are committed to the job and prepared to  put the time and energy into preparing for and attending Board and committee meetings. One measure  of transparency that can be provided to the public is to disclose Board member attendance records, a  practice which has been commonly adopted by many public institutions. We recommend that the District  maintain Board attendance records for each Trustee and that these be posted on the District’s website.” ]

C.3 McNally: That the Board approve that the current record of motions carried include motions that were defeated (in italics for easy recognition)./ Defeated. For: Nohr, Orcherton  Against: Ferris, Whiteaker

C.4 McNally: That the Board direct staff to implement a protocol to to ensure the district presentation slides and / or documents are posted at the same time as the meeting agendas for Standing Committees and Board meetings. / Defeated: For: –
Against: 
Ferris, Nohr, Orcherton, Whiteaker

  • Ferris: Fundamentally against putting something like this in a motion , telling people what to do. People have day jobs and they have more to do than this.
  • McNally: These are presentations from District staff. Preparing presentations is part of  is their day jobs. Not referring to presentations for the public. Though that would  be helpful, as well.

C.5 Watters: That the Board endorse mental health literacy and mental wellness as a priority area of focus for the Advocacy Ad Hoc Committee and task that committee with developing an action plan to be brought back to a future Education Policy and Directions Committee./ Carried. For: Ferris, Nohr, Orcherton, Whiteaker

June 11/18: Operations Policy and Planning: Employee Attendance & Wellness Program, Greater Victoria Foundation for Learning,Classroom Pets, SJ Willis Upgrade, Board Attendance Record

 OPP members: Chair Watters; McNally, Leonard, Loring-Kuhanga ex officio, Paynter

B. Greater Victoria Foundation For Learning: Recommended motion (recommended by Secretary-Treasurer):  That the Board direct the Board Chair to form a working group to draft the Greater Victoria Foundation For Learning Bylaws in a  manner that ensures that the Foundation is at arms-length from the Board and return the draft to the Oct 9/18 Operations Policy and Planning meeting. / Carried. For:   Leonard, Paynter, Watters Against: McNally

C. Policy Subcommittee Report: Classroom Pets: Recommended motion (recommended by the Subcommittee): [New Policy and Reg pages 14-16 agenda] : [original motion to develop a Policy on animals in the classroom from McNally] That the Board approve in principle the new Policy 6163.7 Classroom Pets and send the draft Policy and Regulation to our stakeholders for comment, to be returned to the October 9/18 Operations Policy and Planning Committee meeting./ Carried as amended. For: Leonard, McNally, Paynter, Watters

  • McNally: Motion to amend: Add one point before sending to stakeholders, point 6 from the BCSPCA’s “Conditions” document [in post]. Very much appreciate the work of the Policy Committee [Nohr and Whiteaker, April – June] on the new draft Policy and Regulation, and see that much of the BCSPCA’s recommended policy and requirements in their Appendix A [below] have been incorporated. However, one point isn’t in the policy, and that is the removal of the animal during emergency drills. If we are teaching compassion, that will not be the lesson children learn when they realize that  the classroom pet will be left behind. This will be very upsetting to at least some children./ Amendment carried. 

B. SJ Willis Upgrade: Recommended motion [recommended by senior staff]: That the Board direct the Secretary-Treasurer to request access to $500,000 of Ministry of Education Restricted Capital for the initial planning of the SJ Willis upgrade. / Carried. Unanimous (4/4)

10. New Business A. McNally: That the Board eliminate specific municipal committee assignments and that Trustees inform the Board as to which committees related to their municipal assignments they will attend and report on as of September 2018. / Withdrawn. [See post for discussion.]

  • Leonard: Don’t like the wording.Alternate  motion if this one is withdrawn: That the Board review municipal assignments in the light  of the newly created liaison positions to municipalities, before new Trustee assignments are made./ Carried. Unanimous.

B. Whiteaker: That the Board offer bussing on a cost-recovery basis to those families with a Special Education student currently enrolled in an out of catchment school for the upcoming school year./ Withdrawn.

cats run the meeting

June 25/18: Board Meeting: Vic High Seismic Upgrade, Classroom Pets Left Behind, Distinguished Visitor From Tanzania

D.1 b. Recommended motion [Carried at Ed Policy meeting]: That the Board endorse mental health literacy and mental wellness as a priority area of focus for the Advocacy Ad Hoc Committee and task that committee with developing an action plan to be brought back to a future Education Policy and Directions Committee. / Carried. Unanimous.

D.2 b. Recommended motions: [Carried at Operations Standing Committee]: McNally:  Sever D.2 i for debate. i. That the Board direct the Chair to form a working group to draft the Greater Victoria Foundation for Learning Bylaws in a manner that ensures the Foundation is at arms length  from the Board and return the draft to the October 9/18 Operations Policy and Planning Committee meeting. / Carried. For:  Ferris, Leonard, Loring-Kuhanga, Nohr, Paynter, Watters, Whiteaker  Against: McNally, Orcherton

D.2 b ii. [Original motion carried unanimously at June 11 Operations meeting at 7.C, with McNally’s amendment  to include “remove classroom pets in the event of an emergency, or a  drill or practice”, a requirement of the SPCA in their Guidelines for Classroom Pets, Appendix A. For: Leonard, McNally, Paynter, Watters]  That the Board approve in principle the new Policy 6163.7 Classroom Pets as amended and accept in principle the new Regulation and send the draft Policy and Regulation to our stakeholders for comment, to be returned to the October  December 2018 Operations Policy and Planning Committee. /. Carried as amended. Unanimous. [I supported this motion even though it is flawed with the removal of the evacuation of pets clause, since it is an improvement over the Regulation that currently exists.]

  • McNally: Appreciation to Policy Committee Trustees Nohr and Whiteaker. The  Policy is a major positive update from the previous bare bones Regulation which was not even associated with a Policy. It is  with the amendment to remove the classroom pets in an emergency drill or real emergency, congruent with the BC SPCA’s Appendix A Conditions for the Keeping of Classroom Pets and creates an environment in schools that encourages children to learn truly compassionate treatment of animals . 
  • Whiteaker / Ferris: Amendment: Remove 3.2.3 “Animals will be removed from the classroom during any emergency, drill, evacuation, or otherwise“. / Carried. For: Ferris, Leonard, Loring-Kuhanga, Nohr, Orcherotn, Whiteaker Against: McNally, Paynter, Watters

This initial Policy is going out to stakeholders for discussion, without the  clause requiring  animals to be removed in an emergency. This situation provides an excellent opportunity for  teachers to talk with students  about whether there should even  be be a caged “classroom pet” if the animal will be left behind, alone and subject to possible death in a fire or earthquake. Not having a caged animal resident in the classroom does not preclude visits by animals with their humans, which the SPCA encourages in their Humane Education curriculum. The issue is not “students or animals”;  the issues are humane education and compassion.

D.2 b iii.That the Board direct the Superintendent to request access to $500,000 of Ministry of Education restricted capital  for the initial planning of the SJ Willis upgrade. / Carried. Unanimous. [SD61 has 4 sports based Academies now, fewer than previously.]

D.2 b iv. That the Board review municipal committee assignments in light of the newly created municipal liaison roles, before the next Trustee assignments are made./ Carried. Unanimous.

E.1 b) Vic High Seismic Upgrade Recommendations: That the Board direct the Superintendent to submit to the Ministry of Education as the preferred option for Vic High, the Seismic Plus Enhancements (1000) Plus Neighbourhood Learning Centre,  contingent on receiving full funding from the Ministry. / Carried. Unanimous.

d) That the Board make available   to the public via District website the schedules of fees approved by Parent Advisory Council for the school where the Board proposes to offer a specialty academy./ Carried. Unanimous.
e) That the Board approve the 2018/19 Board of Education and Standing Committee meeting dates./ Carried. Unanimous.
f) That the Board approve the revised Board Authority Authorized courses: Athletic Leadership 10, Community Leadership 10, Cross Training 10, Flexible Studies 10, Learning Strategies 10, Outdoor Education 10, Peer Tutoring 10, Principles of Sport 10, Strings Fretted Instruments Ukulele 10, Symphony Orchestra 10, Teacher Assistance 10, ELL Learning Strategies 10, Beginners ELL 10./ Carried. For: Ferris, Loring-Kuhanga, Orcherton, Nohr, Paynter, Watters, Whiteaker  Against: Leonard, McNally

  • McNally: “School districts or independent schools develop Board/Authority Authorized (BAA) courses to help meet local community needs while providing choice and flexibility for students.”  It’s clear that this provision for locally developed courses could be of interest and of use across far flung districts with different urban and rural needs, and different occupational needs. But to focus on different “local communities” in school district 61, and following, to accept that Spectrum High School needs a History of Rock n Roll to meet local needs while that very interesting class does not meet the needs of Students at Vic High or Oak Bay just isn’t the case. The needs of SD61 schools have commonality. BAA courses in a school district provide school shopping opportunities pitting one school against another competing for customers in a market situation  and create transportation issues for students. As I’ve voted before on my conviction that what is good for students in one school in SD61 is good for them all, can’t support this.

E.2 b) That the Board appoint Joan Axford as Chief Election officer  to administer and conduct the school trustee election on October 20/18./ Carried. Unanimous.
c) That the Board agree to give all 3 readings to Bylaw 9005 Trustee Elections and By-Elections at this meeting. / Read 3 times by the Chair. / Carried unanimously. Addition of note re “at large” elections, not a ward system in SD61.
d) That the Board approve for submission to the Ministry of Education , the 2019/20 SD61 5 Year Capital Plan. / Carried. Unanimous.

H. New Business / Notices of Motion H.1
a) McNally: That the Board direct the Superintendent to implement a protocol to ensure  endeavour that District leadership staff  presentation slides and / or documents are posted at the same time as the meeting agendas for Standing committees and board meetings. / Carried. Unanimous as amended.

b) McNally: That the Board direct the Superintendent to report back with a plan for establish a Board meeting (Board only, not standing committees) attendance record. / Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters   Against: Ferris, Leonard, Orcherton, Whiteaeker

c) McNally: That the current record of motions carried include motions that were defeated (in italics for easy recognition). /  Defeated. For: McNally, Orcherton, Paynter, Watters    Against: Ferris, Leonard, Loring-Kuhanga, Nohr, Whiteaker

 

 

 

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About Diane McNally