Trustee Voting Records: January 2012 On

This is an unofficial summary of all motions brought to Standing Committees and Board Meetings of School District 61 Greater Victoria (City of Victoria, Oak Bay, Esquimalt, View Royal, and part of Saanich) since January 2012, when I started my first term as Trustee, and all Trustees took office, after the November 2011 civic elections.

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September 2013  Standing Committee and Board Meetings

September 9, 2013: Combined Ed Policy / OPPS

  • 5.A 1 OPPS: Deputy Superintendent Bell presented hard copy of draft proposals for changes to Bylaw and Policy.This package – Question Period at the Board, agenda changes will come to the next OPPS meeting for discussion and vote, October 15.
  • Another proposal is that District personnel video Board meetings.
  •  Sept16/13 Board Meeting

    • F.1 McNally /  : That the Board establish ongoing Trustee representation to the District Health and Safety Committee, assignment to be made by the Board Chair from amongst trustees who express interest, assignment by the Chair to be for a one year term, assigned Trustee to report to the Board regularly in In Camera or public meetings as appropriate; the District Health and Safety Committee to be open to attendance from any Trustee. / Ruled “Out of Order” by Orcherton, Chair.
    • C.1 Joint Ed Policy / OPPS  Meeting: b) Recommended motions: i. That theSD61Board encourage middle and secondary schools to review and consider adopting the “Whole School Suicide Prevention Model” as well as providing annual presentations to students and staff in order to increase awareness, education and prevention of suicide amongst our youth. / Carried unanimously.
    • ii. That the SD61 Board agree to giveall three readings of Capital Amendment BylawNo. 126650-02 for maximum expenditure of $2,931,347 for the capital portion of the Annual Facility Grant Allocation. / Carried unanimously.
    • Above Bylaw read three times, passed and adopted. / Carried unanimously.
    • iii. SD61 Board agree to give all 3 readings of Capital Project Bylaw No. 114493, Cloverdale Elementary School  Seismic Project Identification Report cost = $14, 070. / Carried unanimously
    • All three readings heard , and passed and adopted, and that Secretary-Treasurer and Board Chair be authorized to execute and seal this Bylaw on behalf of this Board./ Carried unanimously
    • iv. SD61 Board agree to give all 3 readings of Capital Project Bylaw No. 116652, Tillicum Elementary SchoolSeismic Project Identification Report cost = $11,865. / Carried unanimously
    • All three readings heard , and passed and adopted, and that Secretary-Treasurer and Board Chair be authorized to execute and seal this Bylaw on behalf of this Board./ Carried unanimously
    • v. SD61 Board agree to give all 3 readings of Capital Project Bylaw No. 115114, George Jay Elementary School Seismic Project Identification Report cost = $34,270. / Carried unanimously
    • All three readings heard , and passed and adopted, and that Secretary-Treasurer and Board Chair be authorized to execute and seal this Bylaw on behalf of this Board./ Carried unanimously
    • vi. SD61 Board approve for submission to the Ministry of Education the attached 2013/14 Five Year Capital Plan. / Carried unanimously
    • vii. Board approve the revised Policy 4300 District Health and Safety Committee. Motion to amend new wording (new wording attached to meeting agenda): Loring-Kuhanga: Replace “employer” with “Board”, and add “provide annual reports to the Board”. / Defeated. For: Alpha, McNally, Nohr, Loring-Kuhanga    Against: Ferris, Horsman, Leonard, McEvoy, Orcherton
    • Back to main motion: / Carried. For: Ferris, Horsman, Leonard, McEvoy, McNally, Orcherton     Against: Alpha, Loring-Kuhanga, Nohr
    • viii. SD61 Board approve the revised Policy 4300.1 Health and Safety. / CarriedFor: Alpha, Ferris, Horsman, Leonard, McEvoy, McNally, Nohr, Orcherton   Against; Loring-Kuhanga
    • ix. SD61 Board approve new Policy 4300.2, Site-Based Joint Occupational Health and Safety Committees. / Carried unanimously.
    • D.2 a) 2012/2013 Audited Financial Statements: That the internally restricted surplus appropriation as shown on Statement 1 [page 55 of agenda, page 3 of Audited Financial Statements [attached to agenda] of the Financial Statements, being held for school level funds (Note A), unspent project budgets, (Note B), purchase order commitments (Note C) , and the previously approved budget surplus (Note D) be approved./ Carried.For: Alpha, Ferris, Horsman, Leonard, McEvoy, McNally, Orcherton  Against: Loring-Kuhanga, Nohr
    • That the Audited Financial Statementsof the Board of Education SD61 for the year ended June 30, 2013 be approved.And that The Board Chair, Superintendent and Secretary-Treasurer be authorized to execute these statements, when applicable, on behalf of the Board. / Carried. For: Alpha, Ferris, Horsman, Leonard, McEvoy, McNally, Nohr, Orcherton. Against: Loring-Kuhanga
    • That the Board of Education SD61 approve the schedules as required by the Financial Information Act for the period July 1, 2012 to June 30, 2013.  / Carried.For: Alpha, Ferris, Horsman, Leonard, McEvoy, McNally, Orcherton     Against: Loring-Kuhanga, Nohr
    • F.2 Notice of Motion (for a subsequent meeting agenda, probably OPPS, October 15):  McNally: That the Board of Education SD61 Greater Victoria establish a position of Student Trustee (from Grade 10, 11 or 12, with voice but no vote) on the SD61 Board and Standing Committees, that the position be supported by an honorarium or credit to be determined by the Boardalong with the student’s school administration annually, that the term be for one school year September 1 – June 30, and that a Student Trustee information handbook be developed.

    October 2013 Standing Committees and Board Meeting

    Oct 7/13 Education Policy

    • 8. New Business:  Sherri Bell (Deputy Superintendent) and Janine Roy (District principal, Learning Initiatives) : That the Board approve the Program of Choice  Application: Coastal Kindergarten Program Proposal for a two year pilot located at James Bay Community School and South Park Family School beginning September 2014. / Carried. For: Alpha, Horsman, Loring-Kuhanga, Nohr, Orcherton     Against: McNally

    Oct 15/13 Operations Policy and Planning

    • 6.A. Policy 4304: Bullying and Harassment: That the Board adopt the new Policy 4304 Bullying and Harassment [in italics below]. / Carried
    • C. That the Board adopt the revised Policy 2120.015 Associate Secretary-Treasurer.   McNally: Motion to amend: Leave ‘Strategic Plan” in the body of the Policy, and add ” and / or Achievement Contract”.   Chair Leonard ruled the motion to amend unacceptable.  [“Unacceptable” doesn’t fly in Robert’s Rules, but who cares.]  / Back to main motion. Carried. For: Alpha, Ferris, Horsman, Leonard, Nohr, Orcherton  Against: Loring-Kuhanga, McNally
    • D. Policy and Regulation 2123.041 : Manager of Purchasing Services (brought forward by Secretary-Treasurer): That the Board adopt the revised Policy 2123.041 Manager of Purchasing Services. / Carried unanimously.
    • E. Policy 4220.3: Purchasing Services: (Brought by Secretary-Treasurer) That the Board adopt the revised Policy 4220.3 Purchasing Services. / Carried unanimously.
    • F. Policy and Regulation 3547: Investments: (brought as information by Secretary-Treasurer)./ Carried unanimously.

    October 21/13 Board Meeting

    • C.1 Ed Policy: b) Recommended motions: i. The Board approve the Program of Choice Application: Coastal Kindergarten Program Proposal for a two year pilot located at James Bay Community School and South Park Family School beginning September 2014. 
    • Nohr: Moved to table the main motion. / Defeated. For: Loring-Kuhanga, McNally, Nohr     Against: Alpha, Ferris, Horsman, Leonard, Orcherton   //   Back to main motion.
    • Motion to refer to the November Board meeting [didn’t get who moved that].  / Carried.For: Alpha, Ferris, Horsman, Loring-Kuhanga, Nohr    Against: McNally, Orcherton
    • ii. That the Board request the Superintendent of Schools to explore the idea of having a position of student trustee / representative on the SD61 Board and Standing Committees and report back to the Education Policy Development Committee in January 2014. / Carried.For: Alpha, Ferris, Horsman, Loring-Kuhanga, McNally, Nohr, Orcherton     Abstained: Leonard
    •   b) Recommended  Motions: i. That the Board adopt the new Policy 4304 Bullying and Harassment. / Carried unanimously.
    • ii. That the Board adopt the revised Policy 2120.015 Associate Secretary-Treasurer. / Carried.For: Alpha, Ferris, Horsman, Orcherton    Against: Loring-Kuhanga, McNally, Nohr [deletes a reference to Strategic Plan]
    • iii. That the Board adopt the revised Policy 2123.041 Manager of Purchasing Services. / Carried.For: Ferris, Horsman, Leonard, McNally, Orcherton    Against: Alpha, Loring-Kuhanga, Nohr
    • iv. That the Board adopt the revised Policy 4220.3 Purchasing Services. / Carried unanimously as amended.
    • Alpha: Moved to amend: Add “or Associate Secretary-Treasurer” after “Manager of Purchasing Services”. [There is no one in the Manager of Purchasing Services position, which has been unstaffed for some time.] / Carried unanimously.
    • Loring-Kuhanga: Moved to refer to November OPPS, as there is no Regulation attached. (Secretary-Treasurer: There is no Regulation for this Policy as the job description is in the CUPE 947 Collective Agreement.)/ Withdrawn.
    • C.2 Operations Policy and Planning Committee: b) Recommended Motions:i. That the Board adopt the new Policy 4304 Bullying and Harassment. / Carried unanimously.
    • ii.That the Board adopt the revised Policy 2120.015 Associate Secretary-Treasurer. / Carried.For: Alpha, Ferris, Horsman, Orcherton    Against: Loring-Kuhanga, McNally, Nohr [deletes a reference to Strategic Plan]
    • iii. That the Board adopt the revised Policy 2123.041 Manager of Purchasing Services. / Carried.For: Ferris, Horsman, Leonard, McNally, Orcherton    Against: Alpha, Loring-Kuhanga, Nohr
    • iv. That the Board adopt the revised Policy 4220.3 Purchasing Services. / Carried unanimously as amended. Alpha: Moved to amend: Add “or Associate Secretary-Treasurer” after “Manager of Purchasing Services”. [There is no one in the Manager of Purchasing Services position, which has been unstaffed for some time.] / Carried unanimously. Loring-Kuhanga: Moved to refer to November OPPS, as there is no Regulation attached.  / Referral Defeated. (Secretary-Treasurer: There is no Regulation for this Policy as the job description is in the CUPE 947 Collective Agreement.)
    •  F.1 New Business: Ferris [this is the motion that was brought forward as “Notice of motion for next Board meeting”; no description from Ferris at the time, making this in effect a motion from the floor.] : That the Trustee remuneration mechanism that was tabled in January 2012 be automatically re-established after the ratification of the CUPE contract takes place. [Moved to the November Board meeting by the Chair at Ferris’ request.]

    Standing Committees and Board Meeting November 2013

    Nov 4/13 Education Policy

    • 8. New Business: A. French Immersion at George Jay Elementary Schooli. Recommended [by District Principal of Languages and Multiculturalism] : That the Board approve the addition of a French Immersion  program at George Jay Elementary School, beginning September 2014 with the introduction of a kindergarten class. / Carried unanimously.

    Nov 12/13 Operations Policy and Planning Committee

    • 5.  Subcommittee on Public Engagement:  McNally:Trustees may ask questions of clarification of a presenter./ Defeated.For: Alpha, Loring-Kuhanga, McNally, Nohr   Against: Ferris, Horsman, Leonard, Orcherton.
    • Alpha, motion onto amend: Add “Trustees, through the Chair, may ask…”. / Carried.For: Alpha, Horsman, Loring-Kuhanga, McNally, Nohr   Against: Ferris, Leonard, Orcherton // Back to main motion (defeated).
    • Nohr: That question period be split in two parts, 10 minutes each, first part after Student Achievement section. / Defeated.For: Alpha, Loring-Kuhanga, McNally, Nohr   Against: Ferris, Horsman, Leonard, Orcherton.
    • Loring-Kuhanga:  Switch “E” [questions] and “F” [disclosure if in camera items] on the agenda, moving Question  period up on the agenda. / Defeated. / For: Loring-Kuhanga, Nohr. Against: Alpha, Ferris, Horsman, Leonard, McNally, Orcherton
    • Ferris: Notice of Motion was previously sent in to meeting Secretary [making this in effect another Ferris motion from the floor, as it didn’t appear on the agenda that was sent to Trustees the Thursday before the meeting]:  Moved Ferris [paraphrased]: 1. That the Board continue to monitor WiFi in schools, and review annually with reference to received updates from WHO,  VIHA [now Island Health, the Provincial Health Officer and Health Canada 2. That the Board allow use of WiFi in elementary schools subject to each school first obtaining support from the school community. //  Ferris’ motions were retained on the agenda by agreement for discussion but no vote; vote will take place at November 18th Board meeting.
    • Loring-Kuhanga: Notice of motion for Board meeting November 18 regarding further budget deliberations. This District is facing a possible shortfall of $11 million in the coming year which would lead to further cuts.
    •  7. B.Ferris: Notice of motion: That the Board implement an attendance program.

    Nov 18/13 Board Meeting

    • C.1 Ed Policy: b) Recommended motions: i. That the Board approve Program of Choice application Coastal Kindergarten Program Proposal for a two year pilot located at James Bay Community School and South Park Family School beginning September 2014. //    Nohr:  Motion to refer this motion to the December Board meeting. / Defeated. For: McNally, Nohr    Against: Alpha, Ferris, Horsman, Leonard, Loring-Kuhanga, McEvoy, Orcherton   
    • Back to main motion: Carried. / For: Alpha, Ferris, Horsman, Leonard, Loring-Kuhanga, McEvoy, Nohr, Orcherton   Against: McNally
    • ii. That the Board approve addition of French Immersion at George Jay Elementary, beginning September 2014 with introduction of a kindergarten class. / Carried / Unanimous
    • F.1 New Business: Ferris: That the Board table discussion of Trustee remuneration, including the motion referred from the October 21/13 Board meeting  [“That the Trustee mechanism that was tabled in January 2012 be automatically re-established after the ratification of the CUPE contract takes place” ] until after the Municipal / Trustee elections of November 2014. / Carried. For: Alpha, Ferris, Loring-Kuhanga, McEvoy, McNally, Nohr , Orcherton   Against: Horsman, Leonard
    • F.2 Ferris: That the Board continue to monitor documentation from the Vancouver Island Health Authority [“Island Health” since September 2013], the Provincial Health Officer, Health Canada and the World Health Organization 
    • McNally: Motion to amend: That the Board continue to monitor documentation from the Vancouver Island Health Authority, the Provincial Health Officer, Health Canada, the World Health Organization, and material provided by Citizens for Safe Technology, Dr. Kerry Crofton and the Advisory Board of Doctors for Safer Schools, and Canadians for Safe Technology  / Defeated. For: Loring-Kuhanga, McNally, Nohr   Against: Alpha, Ferris, Horsman, Leonard, McEvoy, Orcherton
    • Nohr: Motion to table main motion. / Defeated. For: McNally, Nohr Against: Alpha, Ferris, Horsman, Leonard, Lorong-Kuhanga, McEvoy, Orcherton
    •  Back to main motion. Carried. For: Alpha, Ferris, Horsman, Leonard, Loring-Kuhanga, McEvoy, Orcherton    Against: McNally [motion not comprehensive enough] , Nohr
    • F.3 Ferris:That the Board allow the use of WiFi in elementary [K-5] schools subject to each school first obtaining the support of their school community. 
    • McNally: Motion to table. / Defeated.  For: Alpha, Loring-Kuhanga, McNally, Nohr      Against: Ferris, Horsman, Leonard, McEvoy, Orcherton    
    • Back to main motion.   Carried. For: Ferris, Horsman, Leonard, McEvoy, Orcherton    Against: Alpha, Loring-Kuhanga, McNally, Nohr

    Dec 2/13 Ed Policy / Operations Policy and Planning

    • 5. Operations Policy and Planning Committee:  Ferris: Motion to adjourn.  Leonard: The meeting’s not over.
    • B. 1. 2014-2015 Budget Plan: Secretary-Treasurer : Recommended Motion : That the Board approve the 2014-2015 Budget Plan. / Carried unanimously. For: Alpha, Ferris, Horsman, Leonard [Loring-Kuhanga attended by speaker phone and the connection cut out for this vote], McNally, Nohr. (-McEvoy, Orcherton)
    • D. New Business / Notice of Motions: Loring-Kuhanga: : That the Board hold a series of question-focussed budget meetings at no cost to the Board. Referred to the coming Board meeting by consensus.

    December 9/13 Board Meeting

    • A.4 Trustee Elections [annual]
    • C.1 Joint Ed Policy  / OPPS: b)  Recommended motions:  i. That the Board put forth a media release about its graduation rates.  / Carried. Unanimous.
    • ii.  That the Board approve the 2014-2015 Budget Plan. / Carried. For: Alpha, Ferris, Horsman, Leonard, McEvoy, McNally, Nohr, Orcherton     Against: Loring-Kuhanga
    • c) Motion from Loring-Kuhanga referred from Operations Policy and Planning, December 2: i. That the Board hold a series of question-focused budget meetings constituted as meetings of an Ad Hoc Committee (Bylaw 9140) at no cost to the Board and to include members of the current (and future) Budget Committee, as well as any interested trustee to be among those “selected” by the Board, and any interested stakeholder to discuss questions raised about the budget and SD61 expenses. Findings and recommendations from the Ad Hoc Committee to be presented to the Board at public meetings, beginning with further examination of the 8 items from the secretary-treasurer’s memo of November 12. The term of the Ad Hoc Committee to be open until two weeks before the final April Board budget debate and vote.
    • McNally: Motion to amend:That the Board structure the public input budget meetings on February 19, April 2, April 9 as question  focused budget meetings and that round tables be provided after the budget presentation on March 26.  / Defeated.For: Loring-Kuhanga, Nohr.  Against: Alpha, Ferris, Horsman, Leonard, McEvoy, McNally, Orcherton
    • New Business F.1  Rezoning Application for Licensed Retail Store at Hillside Mall (information attached p 18-31 agenda packup ): Yet another liquor store is not needed. There’s already a liquor store one block away  at 3201 Shelbourne Street (intersection with North Dairy). In a letter of November 22, seen for the first time tonight by the Board, the City of Victoria asks for comments from the School District by December 22. There was no interest apparent on delivering any comments as a Board./ McNally opposed.
    • F. 2  Notice of Motion: McNally: iPad Safety