Trustee Voting Records: January 2012 – Present

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Motions update and summary: Motions are attributed to the mover in standing committees but once carried in a standing committee the motion become the “property of the Board” so no mover is recorded on the Board agenda; the motion is “recommended”. Some motions come “recommended” by senior administration ie budget motions from the Secretary-Treasurer. Motions that did not come through a standing committee but which appear for the first time on the Board agenda are attributed to the mover.  For full debate see the full blog post.

January 2015 Standing Committees / Board Meeting

January 5/15 Ed Policy

G.1 Orcherton:

orch

    • Paynter: Motion to amend: [Paraphrased] That the Board appoint one trustee and direct the Superintendent to appoint two staff members to form a working group to develop a draft Policy on Concussion Awareness and Care Protocol, to be presented to the March 2015 Education Policy Development Committee with a draft policy and implementation recommendations as per Bylaw 9210 The Development of Policy./ Carried. For: McNally, Nohr, Paynter, Watters  Against: Ferris    Abstained: Orcherton, Whiteaker
    • McNally: Amendment to amendment: [Paraphrased] That the Board appoint one trustee and direct the Superintendent to appoint two staff members to  consult with medical personnel and experts in order to develop a draft Policy on Concussion Awareness and Care Protocol, and report to the March 2015 Education Policy Development Committee with a draft policy and implementationrecommendations as per Bylaw 9210 The Development of Policy./ Defeated.
    • Back to main motion as amended / Carried.For: Ferris, McNally, Nohr, Paynter, Watters  Against: Orcherton, Whiteaker
    • ii. Watters: That the Board request that the Superintendent review with Principals the need to honour all parent requests to withdraw students from the Foundation Skills Assessment testing, and refrain from contacting parents with regards to their decision. / Defeated. For: McNally, Watters Against:Ferris, Orcherton, Whiteaker Abstained:Nohr, Paynter
    • iii. McNally: [From the floor; paraphrased] That the Board direct the Superintendent to contact the Greater Victoria Teachers’ Association in order to ask for information regarding the GVTA’s reasons for being the only non-signatory to the most recent SD61 Enhancement Agreement, and to report back to the Board./ Defeated. For: McNally, Nohr, Watters    Against: Ferris, Orcherton, Whiteaker   Abstain: Paynter

January 12 / 15 OPPS

  • 7. A. McNally:

Jan 12 2015 McNally Budget committee/ Withdrawn. [Worthwhile concept but poorly constructed; will bring back. Establishing a trustee-led budget committee is critical and needs to be thought through more fully.]

    • B. Nohr: That the Board request senior administration to provide a report at first OPPS after spring break outlining current and long term IT directions, priorities, and departmental goals, along with costs to the District for the past 3 years, and projected for 2015. / Carriedas amended (below) Unanimous.
    • Nohr: past year and current year would be ok; want 2013-14 to 2015-16./ Carried.
    • C. Nohr: That the Board request senior management to provide an update on the initiatives of the health and safety advisor to date including and explanation of Homewood Health and the costs involved.   Nohr: Amend to include actual savings compared with projected savings.    / Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters     Against: Ferris, Leonard, Orcherton, Whiteaker
    • D. Nohr: That the Board request the Superintendent and Secretary Treasurer to provide three possible funding for the teachers’ $400,000 salary / benefits to pay for the eighth day of work in September upon teachers’ return to the classroom after the strike settlement./Carried.For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters  Against: Ferris, Leonard, Orcherton, Whiteaker
    •  Orcherton:That the Board set aside an hour on the OPPS agenda(s) to engage in ongoing discussions with Trustees, stakeholder groups and the public on defining what “fully funded” public education is./ Withdrawn as Leonard has made time for discussion at OPPS meetings.
    •  Watters: That the Board send a motion to BCSTA to be considered for addition to their upcoming Provincial Council agenda requesting that the BCSTA resolve to invite a local First Nations representative to conduct a traditional welcome at all provincial BCSTA conferences and academies./ Carried. Unanimous.
    • Watters: That the Board request that the Secretary-Treasurer prepare a report to be included as an information item for discussion at the February 10/15 OPS meeting on the financial costs and benefits of BCSTA membership over the last 3 years including all association fees and conferences and the value of any services received. / Carried.For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters   Against: Ferris, Leonard, Orcherton   Abstained: Whiteaker
    • Watters: That the Board direct the Chair to write a letter to the Minister of Education calling upon him to reverse his December 4/14 decision to stop funding graduated adult upgrading courses offered through the province’s K-12 public school system / Carried. Unanimous.
    • McNally: That the Board direct the Superintendent to conduct research examples, costs and processes for establishing a Strategic Plan, and report back to the Board with preliminary information at the earliest OPPS meeting possible./ Carried. Unanimous.
    •  McNally: That the Board direct the Superintendent to provide a printed monthly progress report on all motions at Board meetings attached to the agenda packup so that Trustees and stakeholders a can follow the progress of motions that have come to a Standing committee or the Board agendas, record to go back 4 months in hard copy./ Carried. Unanimous. [Senior administration already keeps these records.In practice, it appears that only motions that carried are presented on that document. Defeated motions are recorded her as well.]
    • McNally: That the Board direct the Superintendent to construct a web page on the SD61 website to be a running record of disposal of motions at the Board table on an annual basis, organized by month, to be archived on the page in a form easily accessible to all stakeholders, in December of each year./ Carried. Unanimous.
    • L. McNally: That the Board amend Bylaw 9368 Procedure of Board meetings thus: 1. To agree to all 3 readings of this proposed amendment at the Board meeting of January 19, 2014; 2. In Article 107.00 to replace “challenge” with “appeal”; 3. To insert before the last sentence “ The Chair will call for debate on the merit of the appeal in reference to SD61 Bylaws and Robert’s Rules of Order with comment before the vote from the Secretary-Treasurer functioning as the meeting’s Parliamentarian, and 4. To amend the last sentence to read “A vote to sustain the Chair or the appeal with will follow debate and comment from the Secretary-Treasurer”. / Referred to February OPPS. Unanimous.

January 19/15 Board Meeting

C.1b) Recommended motion (carried at previous Ed Policy Committee meeting) :

Ed Policy concussion motion/ Carried, as amended below. For: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Watters, Whiteaker.  Abstained: Leonard.

  • Orcherton: Amendment: Appoint a staff member and members of stakeholder groups to form a working committee”. / Carried.
  • McNally: Amendment: Working group to include a trustee./ Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters  Against: Ferris, Leonard, Orcherton, Whiteaker
  •  Recommended motions:

OPPS IT motion/ Carried as amended below. For: Loring-Kuhanga, McNally, Nohr, Paynter, Waters  Against: Ferris, Leonard, Orcherton, Whiteaker.

  • Nohr: Amendment: Submit in May. / Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Waters  Against: Ferris, Leonard, Orcherton, Whiteaker.

Wellness and Attendance motion

  • Nohr: Amendment: June OPPS. / Defeated. For: McNally, Nohr, Paynter, Watters Against: Ferris, Leonard, Loring-Kuhanga, Orcherton, Whiteaker

/ Carried as amended.For: Loring-Kuhanga, McNally, Nohr, Paynter, Waters  Against: Ferris, Leonard, Orcherton, Whiteaker.

3 funding proposals/ Defeated. Unanimous.

BCSTA motionCarried. / Unanimous.

  • bcsta membership motion

/ Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Waters  Against: Ferris, Leonard, Orcherton, Whiteaker.

  • adult ed motion/ Carried. Unanimous.
  • strat plan motion

/ Carried. For: Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Waters  Against: Ferris, Leonard,  Whiteaker.

progress report motion

/ Carried. Unanimous.

  • web page motions

/ Carried. Unanimous.

  • achieve report motion

/ Carried.For: Ferris, Leonard,  Loring-Kuhanga, McNally,Orcherton, Paynter, Waters, Whiteaker   Against: Nohr

  • F. Public Disclosure of In Camera Items: Aboriginal Employment Equity Agreement with the GVTA approved by Board.

G.1 New Business

Orch concussion/ Withdrawn.

  • Ab Enh

Carried. / Unanimous.

FSA

/ Carried. For: Loring-Kuhanga, McNally, Nohr, Watters, Paynter  Against: Ferris, Leoanrd, Orcherton, Whiteaker

  • FSA ref mat

/ Carried as amended [removed everything after “FSA”. ] For: Ferris, Leonard, Loring-Kuhanga, Orcherton, Watters, Whiteaker      Against: McNally, Nohr  Abstain: Paynter

February 2015  Standing Committees and Board Meeting

February 2/15 Ed Policy

  •   Deletion of Policy 4210.2 School Aides:  / Carried. Unanimous. [Policy developed 1966, revised 1978. Obsolete : ” As part of a developing program toward relieving teachers of the more routine tasks so that greater emphasis be given to the learning situation, the Board approves employment of school aides.School aides are classified as non-teaching personnel. Terms of employment for school aides will be determined by the Board of School Trustees and their assignment will be in accordance with Administrative Regulation 4210.2.”]

February 10/15 OPPS

  • Recommended motion: That the Board approve up to $800,000 spending for capital assets from the local capital reserve. / Carried. Unanimous.
  •  Public Disclosure of In Camera Items: (Moved to public agenda by majority vote) Leonard: These two motions will be on the public Board agenda, February 16.
    1. That the Board support support the naming of physical assets in recognition of financial contributions from individuals and families. The opportunity for naming recognition must comply with the Province of BC Naming Privileges Policy.
    2. That the Board support the naming of physical assets in recognition of financial contributions from businesses / corporations (commercial benefactors). The opportunity for naming recognition must comply with the Province of BC Naming Privileges Policy.
  •  McNally: That the Board amend Bylaw 9368 Procedure, Article 107.00 to replace the word “challenge” with “appeal” and to insert before the last sentence “The Chair will call for debate on the merit of the appeal according to Robert’s Rules of Order.” / Carried.For: Lorng-Kuhanga, McNally, Nohr, Waters Whiteaker    Against: Ferris, Leonard Orcherton
  • McNally: That the Board direct the Superintendent to add to the list of Committee representatives in Regulation 4300 District Health and Safety Committee, “One trustee, to be appointed by the Board Chair”. / Defeated.For: McNally, Nohr, Watters     Against: Ferris, Leonard, Loring-Kuhanga, Orcherton, Whiteaker

February 16/15 Board Meeting

    •  Recommended motion : That the Board delete Policy 4210.2 School Aides. / Carried. Unanimous. [This Policy was developed pre-CUPE 947; first approved in 1966, last revised 1978.]
    •  Recommended motions:i. That the Board approve up to $800,000 spending for capital assets from the local  capital reserve. / Carried. Unanimous.
    • That the Board agree to give all 3 readings of the 2014.15 Amended Annual Budget Bylaw at the meeting of Feb 16/15. / Carried. Unanimous.
    • That the SD61 Budget Bylaw for fiscal year 2014/15 in the amount of $212,943,661 be read 3 times and that the Chair and Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board. / Carried. Unanimous.
    • That the Board delete Policy 4144.1 Workmen’s Compensation. / Carried. Unanimous. [Related provisions are part of Collective Agreements. Policy instituted 1973 and never revised.]
    • That the Board approve revised Policy 2120.025, Director of Human Resources./ Carried. Unanimous. [Updated description of duties.]
    • That the Board amend Bylaw 9368 Procedure Article 107.00, to replace “challenge” with “appeal”, and to insert before the last sentence “the Chair will call for debate on the merit of the appeal according to Robert’s Rules of Order./ CarriedFor: Loring-Kuhanga, McNally, Nohr, Paynter, Watters    Against: Ferris, Leonard, Orcherton, Whiteaker
    • Capital Project Bylaw No. 126182 “The Ministry of Education has advised that they have approved an amount of $43,7000 for the design stage of the building envelope remediation project as Esquimalt High School.”Recommended [by Secretary – Treasurer]:That the Board agree to give all 3 readings of this bylaw at this meeting [ paraphrased]. / Carried. Unanimous.
    • That the Bylaw to spend the $43,700 on this project be read all 3 times and carried [paraphrased]. / Carried. Unanimous.
    • Public Disclosure of In Camera Items: [Two motions brought out of the OPPS in camera meeting February 10; moved down from OPPS recommended motions on this agenda.]  i. That the board support the naming of physical assets in recognition of financial contributions from individuals and families . The opportunity for naming recognition must comply with the Province of BC Naming Privileges Policy. /
    • Whiteaker: Amendment: Add “and the School District Policy”. / Carried.For: Ferris, Leonard, Nohr, Whiteaker      Against: Loring-Kuhanga, McNally, Orcherton, Paynter, Watters
    • Main motion as amended:  Defeated. / For: Ferris, Leonard, Whiteaker      Against: Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Watters
    • That the Board support the naming of physical assets in recognition of financial contributions from business / corporations (commercial benefactors). The opportunity for naming recognition must comply with the province of BC Naming Privileges Policy. / Defeated.For: Ferris, Leonard, Whiteaker     Against: Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Watters
    • Loring-Kuhanga: Report from In Camera: The Board passed a motion in camera to write a letter to the GVTA suggesting that the GVTA request expedited arbitration on the September 7 days pay vs 8 days pay matter.
    •  Orcherton: That the Board direct the Chair to write a letter to the Minister of Education and the Minister of Finance requesting the withdrawal of the Excluded and Exempt Staff compensation freeze and that, further, increases be funded by the Provincial Government as they have funded other Employee groups. / Carried.For: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Paynter, Watters, Whiteaker Against: Nohr
    • McNally: That the Board amend Policy 1250 Trustee / School Liaison to add “if invited by a teacher, Trustees may visit schools without giving prior notice , but will check in with the Principal at the school office.” / Withdrawn.

March Standing Committees and Board Meeting

March 2/15: Ed Policy and OPPS

      • Paynter: That the Board direct the Needs Budget Committee [names] to evaluate current District funding levels and allocations in consultation with the Superintended and Secretary-Treasurer and report to the board with recommendations and rationale for funding levels necessary to meet its operational requirements and to discharge its responsibility for theimprovement of student achievement in the school district. / Withdrawn.
      • Loring-Kuhanga:That the Board direct the Needs Budget Committee to work with the Superintendent and the Secretary –Treasurer to develop a needs budget based on the information collected from schools for the allocation of the Teacher Education Funds. / Carried. Unanimous.
      • Whiteaker: That Trustee reports be submitted in writing in time to be included as attachments with the board agenda package./   Amended to read “Trustee Representative reports”.  Carried. Unanimous./ Main motion : Carried as amended. Unanimous
      • Nohr: That the Board request that senior administration provide a summary of the 2014-2015 Class Size and Composition Report including the number of classes over the class size limit per grade, the number of classes with 4 or more special education designated students, the number of ELL students, the number of international students, and the number of challenge students for each elementary , middle and high school to be reported out at the March 2015 Board meeting./ Nohr: Amend to remove “the number of international students”. / Amendment Carried. Unanimous. / Main motion Carried.  For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters   Against: Ferris, Leonard, Orcherton, Whiteaker [Motion fails at Board meeting later in March.]
      • Nohr: That the Board request that senior administration provide an overview of the MyEducationBC implementation process including the privacy requirements and the IEP data transfer by teachers./ Withdrawn
      • Watters: That the Board direct the Chair to write a letter to the Minister of Finance, copying the Minister of Education and the Opposition’s Education critic, expressing alarm at the 2015 Budget’s decree that school districts cut administrative expenses by $54 million over the next two years, a move that will cost our district approximately $1 million in the first year and result in increased hardships across the district./ Carried. Unanimous [without Ferris and Orcherton, who left the meeting.]
      • Nohr: That the Board establish a Technology Stewardship Committee for the following purposes: review of the current status of technology in our schools, review of the EMF research findings (1011-2015) based on peer reviewed independent scientific studies, review of cost implications for the operating budget based on the goals of the I.T. Department, review of health and safety procedures / directives for all of or schools and consideration for establishing one elementary school that provides technology  using hard wired internet connections only for student learning; this Committee shall meet starting in March 2015. / Motion to refer  to OPPS April 13 / Unanimous.[Expected that this motion will be refined.]

March 23/15 Board Meeting

  • C 1 b i

Carried. Unanimous.

  • C 1 b ii

Carried. Unanimous.

  • C 1 b iii

Carried. Unanimous.

  • C 1 b iv
  • Nohr: As this was originally my motion in OPPS, would like to amend: After “high school” insert “at each grade level”, and make the date “April Board meeting”, not “March 2015 Board meeting”. / Carried.
  • Main motion as amended: Defeated. For: McNally, Nohr, Paynter, Watters    Against: Ferris, Leonard, Loring- Kuhanga, Whiteaker Absent: Orcherton
  • C 1 b v

Withdrawn. Watters, the original mover, withdrew the motion in favour of a following similar motion; approved unanimously.

  • D 2 a

[Change “challenge the Chair” to “appeal from the decision of the Chair”,  and allow debate on the merit of the appeal as per Robert’s Rules (one contribution per Trustee).] Carried. Unanimous.

D 2 b

Carried. Unanimous.

  • G.1 G 1 aCarried.For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters   Against: Ferris, Leonard, Whiteaker [Since this was not a unanimous vote, the third reading will go forward to the April Board meeting.]
  • G 1 b

Carried / Unanimous.

  • G 1 c

Carried / Unanimous.

  • G 1 d

Defeated.For: McNally, Nohr, Paynter, Watters      Against: Ferris, Leonard, Loring-Kuhanga, Whiteaker

  • G 1 e

Defeated. For: McNally, Nohr      Against: Ferris, Leonard, Loring-Kuhanga, Paynter Whiteaker     Abstain: Watters

  • f) Leonard: That all other [apart from GVTA] SD61 employee groups be paid a bonus day’s pay. / Withdrawn. Approved by meeting.

April 2015 Standing Committees and Board Meeting

April 7/15 Education Policy

  • No motions; no votes.

April 13/15  OPPS

Budget Discussion: Secretary-Treasurer: Open Letter to the Community (pp 7-8 agenda attachments): for discussion

  • Watters: That the open letter be tabled until the needs budget committee has met and has information to include. / Carried. Unanimous
  • Delete Policy and Regulation 2123.047 Personnel Assistant : Secretary-Treasurer pp 9-12 agenda attachments) / Carried. Unanimous.
  • Nohr: That SD61 establish and Ad Hoc Committee as per Bylaw 9140, “Technology Stewardship” for the purpose of developing guidelines for the safer use of technology for our students and our staff. / Carried as amended below.
    • Ferris: Amendment: Take out “safety”. / Carried. Unanimous.

April 20/15 Board Meeting

Whiteaker: Motion to move discuss of the strategic plan to New Business. / Carried. Unanimous.

That the Board delete Policy and Regulation 2123.047 Personnel Assistant. / Carried. Unanimous.

That the Board establish an Ad Hoc Committee as per Bylaw 9140, “Technology Stewardship”, for the purposes of developing guidelines for the use of technology for or students and staff. (Nohr) / Carried. For: Ferris, Loring-Kuhanga, McNally, Nohr, Paynter, Waters, Whiteaker  Against: Leonard, Orcherton

That the revised Bylaw 9140 Ad Hoc Committees of the Board be read a 3d time, passed and adopted the 20th day of April, 2015. (McNally,  pp 29- 30 full agenda packup) [My motion re this Bylaw change to remove an unclear sentence – “Committees may function as consultative committees, working committees, steering committees, or special committees” – did not get unanimous approval for 3 readings in previous meeting.] / Carried. For: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton, Paynter, Watters  Against: Leonard, Whiteaker

That the Board agree to give all 3 readings of Capital Bylaw No. 126863, being a Bylaw for the maximum expenditure of $3,306,904 for the capital portion of the Annual Facilities Grant Allocation. / Carried. Unanimous.

That Capital Bylaw No. 126863, being a Bylaw for the maximum expenditure of $3,306,904 for the capital portion of the Annual Facilities Grant allocation be : Read a 1st, 2nd, 3d time the 20th day of April, and passed and adopted, and the Secretary-Treasurer and Board Chair be authorized to execute and seal this Bylaw on behalf of the Board. / Carried. Unanimous.

McNally: That the Board end the practice of courier delivery of agendas to Trustees as soon as possible, continue to post agendas on the SD61 meetings page, and email both in camera and regular meeting agendas as documents to Trustees. / Defeated. For: McNally, Nohr, Paynter, Watters Against: Ferris, Leonard, Loring-Kuhanga, Orcherton  Abstain: Whiteaker

Paynter: That commencing the end of Fiscal Year 2015-16 the Trustee Professional Development Fund allocations be returned to general revenue for allocation in the next fiscal year. / Referred to OPPS.
• Leonard: This motion should go to OPPS. Motion to refer to OPPS. / Carried

April 22 / 15 Special Board Budget Meeting

Orcherton: Motion to remove C.1 b) i as it is out of order. And it is a contractual issue. / Defeated.For: Ferris, Leonard. Orcherton, Whiteaker Against: Loring-Kuhanga, McNally, Nohr, Watters

That the Board approve carrying forward the $8,300,000 to the 2015-16 school year to be applied against the deficit. / Carried. Unanimous.

That the Board approve the list of proposed budget options including eliminating the English Language Learners Administrative Assistant and reducing the administrative supplies budget for a total of $66,501 for the 2015-16 school year. / Carried. Unanimous.

Nohr: That the Board create a line item in the 2015-16 budget bringing teachers’ professional development funding to $150 per full time FTE; costs to be covered from current professional development funds for teachers. / Defeated.For: Nohr, Watters  Against: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Whiteaker
• Nohr: Hoping to create a teachers’ professional development line item, but am reviewing information from the Secretary-Treasurer and from the GVTA. Motion to refer to May Operations meeting. / Defeated.For: Loring-Kuhanga, McNally, Nohr, Watters  Against: Ferris, Leonard, Orcherton, Whiteaker

That the Board agree to give all 3 readings of the 2015-16 Annual Budget Bylaw at the meeting of April 22/15. / Motion to be carried unanimously. [See SD61 Bylaws Bylaw.] / Carried. Unanimous.

That the Board 2015/16 Annual Budget Bylaw in the amount of $206,361,204 be read 1st, 2nd, 3d time , passed and adopted 22nd day of  April 22/15, and that the Chair and Secretary-Treasurer be authorized to sign, seal and execute this Bylaw on behalf of the Board. / Carried.For: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Watters, Whiteaker Against: Nohr

Ferris: Motion to approve the [Needs Budget] letter. / Carried. Unanimous.

May Standing Committees and Board Meeting

May  7/15 Ed Policy 

gsa motion/ Carried. Unanimous [Ferris, McNally, Nohr, Paynter, Watters present]
May 11 2015 OPPS

Needs Budget Letter: Approved as is, for recommendation to the Board

Nohr’s Technology Ad Hoc Committee TOR:
Here’s what carried after the half hour discussion of items “in seriatum”, ie one by one:
That the Board of Education of School District No. 61 (Greater Victoria) defines the purpose of the Technology Stewardship Ad Hoc Committee to be to develop guidelines for the use of technology for our students and staff.
• That the Board of Education of School District No. 61 (Greater Victoria) appoint one trustee as a voting member on the Technology Stewardship Ad Hoc Committee.

Public Disclosure of In camera Items (Public disclosure of in camera items is approved via majority vote in the in camera meeting.)
• Motion carried: That the Board approve the All-Weather Artificial Turf Field agreement between Bays United Football Club and the Board of Education for a term of 25 years commencing on the opening date of the field, which is targeted for September 1, 2016.
The Board has engaged Davies Park Executive Search Consultants to conduct a search for a new Superintendent for SD61.

Paynter: That commencing the end of Fiscal Year 2015/16 the trustee Professional Development Fund allocations be returned to general revenue for allocation in the next fiscal year.[Last fiscal year end this fund had accumulated $40,000 of unspent Trustee pro-d money.] / Chair suggested referral to next OPPS: Motion to refer. / Carried. Referred to OPPS June 8.

Whiteaker: That the Board create a Parent Education Fund as part of the 2015-2016 budget item – Parent Advisory Council Grant in the amount of $7,000. And further, that the Board create guidelines and a process to access the Parent Education Fund. / Carried.For: McNally, Nohr, Paynter, Watters Whiteaker     Against: Ferris, Orcherton

McNally: That the Board end the practice of shutting down audio and video recording of students during Board meetings. / Chair moved to Postpone to a Definite Time, June OPPS, as the discussion and debate to this point had been intense, long and convoluted on previous motions, and the motion was not of an emergent nature. / Motion to Postpone carried. Postponed to June 8 OPPS.

Paynter: That the Board grant the Superintendent the power to act when action must be taken and the Board has provided no guide in policy for such action. The Superintendent’s decision, however, are subject to Board review, and it is the duty of the Superintendent to inform the Board of action taken and the need for policy. / Motion to postpone to June 8 OPPS carried. Postponed to June 8 OPPS.

May 19 2015 Board 

McNally: That written reports from Trustees be included in meeting minutes. / Carried.

That the Board of Education direct the Chair to task the District Gay Straight Alliance Advisory Committee with developing a draft policy on Gender Identity and Gender Expression (in accordance with Bylaw 9210 the Development of Policy, and Policy 1163 Consultation) to ensure the safety and support of transgender and gender variant students and their families, and present it to the Education Policy Development Committee with recommendations for implementation./ Carried. Unanimous.

That the Board send the Needs Budget letter including the additional bullet with all of the signatures. [Sent to local newspapers.] / Carried.For: Ferris, Loring-Kuhanga, McNally, Nohr, Orcherton, Watters, Whiteaker Abstained: Paynter

That the Board define the purpose of the Technology Stewardship Ad Hoc Committee to be to develop guidelines for the use of technology for students and staff. / Removed from agenda with unanimous consent; should be on OPPS agenda.

That the board appoint one Trustee as a voting member on the Technology Stewardship Committee. / Removed from agenda with unanimous consent; should be on OPPS agenda.

Whiteaker: That the Board create a Parent Education Fund as part of the 2015-16 budget item “Parent Advisory Council Grant” in the amount of $7,000. And further, that the Board create guidelines and a process to access this Parent Education Fund. / Carried.For: McNally, Nohr, Paynter, Watters, Whiteaker  Against: Ferris, Loring-Kuhanga, Orcherton

That the Board approve the 2015/16 Board and Standing Committee meeting dates. [Attached to full packup] / Carried as amended: Instead of combining Ed Policy and OPPS in September, there will be 2 separate Standing Committee meetings.
Nohr: That the Ed Policy and OPPs meetings take place on separate Mondays in September, and that September 14th, 21, 28 be the meeting dates. / Carried. For: Loring-Kuhanga, Nohr, Paynter, Watters, Whiteaker Against: Ferris, McNally, Orcherton

June Standing Committees and Board Meeting

June 1/15 Ed Policy 
No motions.

June 8/15 OPPS

Recommended motion [recommended by Dave Thomson, Oak Bay High Principal, Oak Bay High Vice Principal, Oak Bay High Fine Arts Department Head] : Moved McNally [to put the motion on the floor for debate] : That the Board approve naming the new Theatre at Oak Bay High School “The Dave Dunnet Theatre”. / Carried. For: Ferris, Leonard, McNally, Paynter, Watters, Whiteaker  Abstain: Nohr

Recommended motion [as above]: Moved Whiteaker [to place the motion on the floor for debate]: That the Board approve naming the court at the new large competition gymnasium at Oak By High School “The Gary Taylor Court”. / Carried. Unanimous.

Technology Stewardship Ad Hoc Committee – Terms of Reference [A first in institutional memory for SD61: Board Follows Own Bylaw Re Ad Hoc Committees!] : Discussion; see full agenda pp 18-19. / TOR Carried. Unanimous.

Paynter: That the Board establish an Ad Hoc Committee to confirm the roles and clarify the rights and responsibilities of parent advisory councils (PACs) and the District Parent Advisory Council (DPAC) with respect to operation, responsibilities and consultation on matters within schools and the district consistent with the School Act and other relevant legislation and regulation. This Ad Hoc Committee will take guidance from changes in legislation as currently envisioned by Bill 11. / Referred to next OPPS.

Paynter: That the Board establish a working group of senior staff and trustees to examine the current functioning of the standing committees of the Board and make recommendations on the scope of responsibilities, membership and meeting schedules, and other aspects of the conduct of these meetings as re deemed appropriate. Work will commence in September 2015 and will be informed bu relevant legislation and recommendation emerging fro the District Strategic Planning process. / Referred to September OPPS.

McNally: That the Board end the practice of shutting down audio and video recording of students during Board meetings. / Withdrawn.  Senior administration has assured the Board that permission is on file for all students, and the Superintendent announced that there is no issue with recording, and turning off the audio and video has ended this month so there is no need for this motion to go forward. The original decision was not a stand alone motion, so no need to rescind.

Whiteaker: That the Board create terms of reference for the Parent Education Fund Ad Hoc Committee. / Carried. Unanimous.

Nohr: That the Board write to the Minister of Education expressing our concern with the lack of consultation with the BCSTA and School Boards across the province leading up to the passing of Bill 11, and additionally providing recommendations for the appropriate processes that would support development of all necessary regulations for implementation of Bill 11.
McNally: Motion to amend: Remove everything after “passing of Bill 11″. Don’t want to help develop regulations in regard to implementation of a completely objectionable Bill./ Carried. For: McNally, Leonard, Nohr, Watters Against: Whiteaker
Whiteaker: Not supporting writing the letter at this time. Do have problems with Bill 11 but the regulations haven’t been developed yet. Motion to table [should be ‘motion to postpone”] to September OPPS. / Carried.For: Leonard, Watters, Whiteaker Against: McNally, Nohr

McNally: That the Board confirm its commitment to Article 100.00 of Bylaw 9368 Procedure which states “In all meetings of the Board of Trustees, procedures shall be governed by Robert’s Rules of Order, except where provisions of the Bylaws of the Board or the Schools Act may conflict, in which case the later shall prevail”, and that alternative procedures be in place for meetings of the Board only by motion and majority vote according to Article 101.00: “The Chairman of the board may, at any time, entertain a motion to vary the agenda of procedure of the Board , notwithstanding theprovisions of Robert’s Rules of Order, and upon majority approval of such motion, the procedures shall be, for the particular matter, amended save that no such motion shall result in a procedure conflict with Bylaws of the Board or the Schools Act.” / Withdrawn with understanding that this Bylaw is in force.

McNally: That the Board adhere to the agenda format set out in the Board Bylaw 9360.2 Meetings of the Standing Committees for both of the Standing Committees of the Board (Education Policy Development Committee and Opera rations Planning and Policy Committee). / Sent to District Leadership Team for review and action./ To DLT for review and development of potential agenda for Ed Policy.

McNally: That all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda packup, beginning December 2015. / Carried. Unanimous.

McNally: That the Board of Education of School District No. 61 approve that each Trustee (one Trustee agreed upon by consensus in multi-Trustee Committees) appointed to the Needs Budget Advisory Committee, District Culture and Community, District Gay/Straight Alliance, ANED and French Immersion Advisory Committee, be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up, beginning December 2015. / Carried. Unanimous.

Board June 15 2015

That the Board of Education adopt Policy 5141.22 Concussion Awareness./ Carried. Unanimous.

That the Board create an Ad Hoc Committee to review Policy 1325, Partnership, and the attachment. / Carried. Unanimous.

That the Board approve naming the new theatre at Oak Bay High School “The Dave Dunnet Theatre”. / Referred to September OPPS for more information and discussion.
Leonard: Motion to refer to OPPS Septemberfor further information to come forward before debate at the Board. / Carried. Unanimous.

That the Board approve naming the court at the new large competition gymnasium at Oak Bay High School “The Gary Taylor Court”. / Carried. Unanimous.

That the Board agree to the Technology Stewardship Ad Hoc Committee Terms of Reference. / Carried.For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker Against: Ferris, Leonard, Orcherton

That the Board create terms of reference for the Parent Education Fund Ad Hoc Committee. / Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker Against: Ferris, Leonard, Orcherton

Orcherton: Reviewed the presentation – heard that this is a one year pilot project. Motion to amend: That this is a 1 year pilot project Ad Hoc Committee, to be reviewed in 1 year. / Withdrawn, after debate.

That the Board agree to the Parent Education Fund Ad Hoc Committee Terms of Reference [attached, p 43]. / Carried, as amended.For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker  Against: Ferris, Leonard, Orcherton
Whiteaker: Motion to amend: Change “Will be comprised of” to “may be comprised of”. /Carried.For: McNally, Nihr, Paynter, Watters, Whiteaker Against: Ferris, Leonard, Orcherton

That the Board approve that all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair in December and June of each school year as part of the Trustee Report agenda item, reports to be included as part of the Board agenda packup, beginning December 2015. / Carriedas amended. For: Ferris, Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker  Against: Leonard  Abstain: Orcherton
• McNally: Hearing requests for less than 2x a year. Motion to amend: 1 x a year. / Carried.For: Ferris, Loring-Kuhanga, McNally, Nohr, Watters, Whiteaker  Against: Leonard, Paynter  Abstain: Orcherton

That the Board approve that all Trustees appointed to internal committees – the Needs Budget Advisory Committee, District Culture and Community Committee, District Gay Straight Alliance, Aboriginal Nations Education Committee and the French Immersion Advisory Committee be required to submit a written reportto the Board via the Chair in December and June of each school year as part of the Trustee Report agenda item, reports to be included as part of the Board agenda packup, beginning December 2015./ Carried.For: Ferris, Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker   Against: Ferris, Leonard, Orcherton

That the Board make available to the public via the District website, the schedule of fees that have been approved by the School Planning Council for the district’s Specialty Academy Programs. / Carried. Unanimous.
• McNally: Need to make clear that in supporting this motion, I am not supporting fees for what should be a free universal public education. But if SD61 approves fees the public needs to know what they are.

That the Board approve granting a Statutory Right Of Way to the Corporation of the District of Oak Bay for the purpose of installing and maintaining a bus shelter on the property that fronts Oak Bay High School . [Plan map p 102 agenda packup] / Carried. Unanimous.

McNally: That the Board write a letter to the Minister of Education reiterating its support for the following motion, originally brought forward by Loring-Kuhanga, and carried at the BCSTA April AGM: That BCSTA request that the Ministry of Education develop a high school course regarding residential schools in Canada for all graduates in public schools similar to the 25 hour course that is offered to all graduating students in the Northwest Territories and Nunavut. / Carried (as amended below). Unanimous.
• Whiteaker: Motion to amend: Include addressing this to BCSTA. / Carried. For: Loring-Kuhanga, McNally, Nohr, Paynter, Watters, Whiteaker Against: Ferris, Leonard, Orcherton

About Diane McNally