Meeting Agenda Items 6- 10 (Adjournment)
6.Finance and Legal Affairs
A. Policy 4304: Bullying and Harassment ( pages 26/27 on agenda; brought forward by HR Director): That the Board adopt the new Policy 4304 Bullying and Harassment [in italics below]. / Carried [Missed the vote record on this; I voted for it as it is apparently truly policy “housekeeping”.]
- WorkSafe regulations affect employees, not students. No accompanying Regulation has been written yet.
- Policy created in response to new WorkSafe BC requirements, which have to be complied with by November 1
- [ Policy 2105 District Leadership Team states “Members of the District Leadership Team provide and receive initial feedback on departmental initiatives, review regulations, and discuss current management, leadership and education issues. DLT shall provide advice and information to the Board of Education. ” Interestingly, it doesn’t assign writing of new regulations to the District Leadership team.]
New Policy: BULLYING AND HARASSMENT
The Greater Victoria School District is dedicated to ensuring that employees are able to work in a safe environment, without fear of bullying or harassment. The definition of bullying and harassment according to WorkSafeBC’s policies is as follows:“Bullying and harassment includes any inappropriate conduct or comment by a person towards a worker that the person knew or reasonably ought to have known would cause that worker to be humiliated or intimidated but, excludes any reasonable action taken by an employer or supervisor relating to the management and direction of workers or the place of employment.” As such, the District will not tolerate and is committed to preventing any instance of bullying and harassment in the workplace. All employees share in the responsibility to ensure that the work environment is safe and welcoming. Employees are responsible for reporting any instances of bullying or harassment, whether they were the target, or they were witness to the bullying or harassment. All employees making a complaint of bullying or harassment in good faith, can do so without fear of retaliation or reprisal.
- Loring-Kuhanga: The Culture and Community Committee [established in Fall 2012] has been working on bullying as it impacts students for a year. When will that Committee report to the Board?
- Orcherton: The Committee will report in January.
- Alpha: This motion is WorkSafe related only, not related to Trustee working conditions or to students.
- Loring-Kuhanga: Motion to refer to Culture and Community Committee. / Defeated. (Missed the vote again. Back to main motion, which carried. )
B. Regulation 2110 Secretary-Treasurer : Information brought by the Secretary-Treasurer: Minor changes to the Regulation (in red on page 31 of agenda) . / Carried.
- Nohr: In “Key Relationships” [at the end of the Regulation] instead of only reporting to the Board Chair and Committee Chairs, add “all Trustees”. [Will be restated as “Board of Education”.]
- Loring-Kuhanga: Consistently votes against Policy changes because this Board has delegated policy to senior administration. Would like a timeline for Policy that is coming before the Board. [See C, Lined Paper September 17, 2012]
- Leonard: Housekeeping changes to Regulations are not changing the way the Board does business. Note the substantive debate on policy review and development earlier in the meeting.
- 60 Policies and 68 Regulations will be coming forward for Board approval. [Trustees are not part of the review or generation process until the review comes to a Standing Committee or a Board meeting.]
C. Policy 2120.015: Associate Secretary-Treasurer:: That the Board adopt the revised Policy 2120.015 Associate Secretary-Treasurer. / Carried. For: Alpha, Ferris, Horsman, Leonard, Nohr, Orcherton Against: Loring-Kuhanga, McNally
- This motion strikes “Director of Financial Services”, a position which no longer exists; replaces with “Associate Secretary-Treasurer”, and strikes reference to “Strategic Plan”. SD61 has no Strategic Plan, and relies the provincially mandated Achievement Contract instead. As an example of a School District strategic plan, Kamloops School District 73 developed a 2008-2013 Plan; Sunshine Coast District 46 recently developed a 2012-2015 Plan; School District 39 Vancouver developed a long-term strategic plan in 2010. Doing a search for “BC school districts strategic plan” will call up many others.
- McNally: Motion to amend: Leave ‘Strategic Plan” in the body of the Policy, and add ” and / or Achievement Contract”. Would like to see reference to “strategic plan” left in as many references to a strategic plan have been eliminated in various policy revisions, and one day SD61 may revisit the idea of developing one, as a District Strategic Plan is different from the limited-scope Ministry mandated Achievement Contract.
- Loring-Kuhanga: Even though the District currently does not have one, concerned with the eradication of references to a Strategic Plan in SD61.When did SD61 last have a strategic plan?
- Alpha: Not accurate Policy to refer to a strategic plan when we don’t have one.
- Horsman: Was never a motion to specifically not have a strategic plan.
- Loring-Kuhanga: Concerned that so-called “wordsmithing” has erased all references to a strategic plan.
- Orcherton: What is happening is policies are being brought up to date.
At this point Chair Leonard ruled the motion to amend unacceptable. (Back to main motion, which carried by majority vote.)
D. Policy and Regulation 2123.041 : Manager of Purchasing Services (brought forward by Secretary-Treasurer): That the Board adopt the revised Policy 2123.041 Manager of Purchasing Services. / Carried unanimously.
- Page 35 of the agenda. Terminology changes for the position, as well as elimination of reference to the Duplication Centre, which has not existed for many years.
E. Policy 4220.3: Purchasing Services: (Brought by Secretary-Treasurer) That the Board adopt the revised Policy 4220.3 Purchasing Services. / Carried unanimously.
- See page 43 of the agenda; position renaming only.
F. Policy and Regulation 3547: Investments: (brought as information by Secretary-Treasurer)./ Carried unanimously.
- No change to Policy; minor changes to the Regulation. The District does hold one bond with maturity of over one yea term; at 5 d), the Secretary-Treasurer reported that the Province instituted an offer of a Certificate of Deposit program that yields higher returns than a GIC. The province holds the money, bringing down the Province’s debt, and the depositor can get the invested money back two days after a request.
7. Public Disclosures of In Camera Items: None (requires an In Camera motion to disclose an item and a majority vote to do so.)
8. New Business / Notice of Motions:
- Ferris (via Leonard): Notice of motion for Board meeting. [No statement of what the motion will be.]
9. General Announcements: None
10. Adjournment: 9:45 pm