The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (includes Esquimalt, Oak Bay, Victoria, View Royal and a portion of Saanich and Highlands ). Official approved minutes of Board and Standing Committee meetings are posted on the SD61 website under the “Board of Education” menu, generally one month after the meeting. Education Policy Development Committee is posted as “Education Meetings”; Operations Policy and Planning Committee is posted as “Operations Meetings”. Agendas are published the Friday before the meeting. Reports from In Camera meetings are posted on the Board meeting page as “Section 72 Reports”. “Section 72” refers to Section 72 (3) of the BC the School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” Key word: “general”. The public meeting schedule is posted on the District Calendar. Trustees and others are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio recordings are made of Standing Committee meetings, only of Board meetings. (No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist.) Motions here may be shortened but retain the essential wording. The British Columbia School Trustees Association website states: “Trustees in some districts participate directly in union negotiations; in other districts the bargaining is left to staff and the board approves the negotiated agreements.” Trustees in SD61 do not have any part in developing bargaining objectives (as far as I know), although as a Trustee I am publicly responsible for them.
Bylaw 9130.2 Operations Policy and Planning Standing Committee: Associated with the Committee, by way of auxiliary staff, shall be the Superintendent or delegate, the Secretary-Treasurer or delegate, the Director of Human Resources, the Director of Facilities Services, the Director of Financial Services, Director of Information Technology and Planning and any other administrative officers as may be required by the Committee. The Operations Policy and Planning Committee shall meet in accordance with the provisions of Bylaw 9360.2 for the purpose of developing for Board consideration major impact areas related to: a) all personnel matters; b) all financial and legal matters; c) all matters related to the facilities required to provide educational programs; d) information technology and planning matters.