Education Policy February 3/14: The Record Off The Record: Rugby, Ministry Data, Abandon That Appeal

A shout out to Shoreline Middle School Grade  7/8 jazz band – what a great start to the Shoreline Middle School Information night, February 5, 2014! I’m not sure what they’re playing in this audio excerpt  – I came in after the start – but they are doing a great job!

One student was heard to say after the information presentation, “I want to go to this school – they have the  best video!”  It is an awesome promotional video, and you can watch it on the school website.

Education Policy Development Committee: January 3, 2014:
Chair: Horsman
Did not attend: Leonard, Ferris
Absent / Regrets: Alpha


Bylaw 9130 Standing Committees is important here since  the end of the meeting got a bit chaotic quorum-wise (and motion-wise). Here’s what the bylaw says about membership and voting, and quorum:  “3. The Chairperson of the Board shall be an ex officio member of both Committees, withvoting rights.4.All members of the Education Policy Development Committee shall beex officio members of the Operations Policy and Planning Committee withvoting rights. 5. All members of the Operations Policy and Planning Committee shall be ex officio members of the Education Policy Development Committee with voting rights. 6. A quorum is a majority of trustee members on the committee.”

A bit more on “ex officio” from  The Official Robert’s Rules of Order Website FAQ:

  • Can ex-officio members vote, and are they counted in determining whether a quorum is present? Answer: “Ex officio” is a Latin term meaning “by virtue of office or position.” Ex-officio members of boards and committees, therefore, are persons who are members by virtue of some other office or position that they hold. For example, if the bylaws of an organization provide for a Committee on Finance consisting of the treasurer and three other members appointed by the president, the treasurer is said to be an ex-officio member of the finance committee, since he or she is automatically a member of that committee by virtue of the fact that he or she holds the office of treasurer.
  • Without exception, ex-officio members of boards and committees have exactly the same rights and privileges as do all other members, including, of course, the right to vote. There are, however, two instances in which ex-officio members are not counted in determining the number required for a quorum or in determining whether or not a quorum is present. These two instances are:
  • 1. In the case of the president [chair, in this case], whenever the bylaws provide that the president shall be an ex-officio member of all committees (or of all committees with certain stated exceptions); and
  • 2. When the ex-officio member of the board or committee is neither an ex-officio officer of the board or committee nor a member, employee, or elected or appointed officer of the society (for example, when the governor of a state is made ex officio a member of a private college board).
  • Again, however, it should be emphasized that in these instances the ex-officio member still has all of the rights and privileges of membership, including the right to vote. [RONR (11th ed.), pp. 483-84; p. 497, ll. 20-29.]
  • Is it true that, once a quorum has been established, it continues to exist no matter how many members leave during the course of the meeting? Answer: No. Once a quorum at a meeting has been established, the continued presence of a quorum is presumed to exist only until the chair or any other member notices that a quorum is no longer present. If the chair notices the absence of a quorum, he or she should declare this fact, at least before taking any vote or stating the question on any new motion. Any member noticing the apparent absence of a quorum can and should make a Point of Order to that effect whenever another person is not speaking. It is dangerous to allow the transaction of substantive business to continue in the absence of a quorum. Although a Point of Order relating to the absence of a quorum is generally not permitted to affect prior action, if there is clear and convincing proof no quorum was present when business was transacted, the presiding officer can rule that business invalid (subject to appeal). [RONR (11th ed.), pp. 348-49; see also pp. 12-13 of RONRIB.]

About Diane McNally