The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 (Esquimalt, Oak Bay, Victoria, View Royal and a portion of Saanich and Highlands). Official approved minutes of Board and Standing Committee meetings are posted on the SD61 website . generally one month after a meeting. Agendas are published the Friday before the meeting under the “Board of Education” category. Education Policy Development Committee is posted as “Education Meetings”; Operations Policy and Planning Committee is posted as “Operations Meetings
Reports from In Camera meetings are posted on the Board meeting page as “Section 72 Reports”. “Section 72” refers to Section 72 (3) of the BC the School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” Key word: “general”. Anything reported out in more detail must be done by a motion in camera and approved by majority vote in camera.
The public meeting schedule is posted on the District Calendar. Trustees are referred to by last name only for brevity; “the Board of Education of SD No. 61 (Greater Victoria) is referred to as “the Board”. No audio recordings are made of Standing Committee meetings, only of Board meetings. (No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist.) Motions may be shortened but retain the essential wording.
British Columbia School Trustees Association: “Trustees in some districts participate directly in union negotiations; in other districts the bargaining is left to staff and the board approves the negotiated agreements.” Trustees in SD61 do not have any part in developing bargaining objectives – as far as I know – although as a Trustee I am publicly responsible for them.
Some of these assignments have not resulted in a report to the public, or to trustees in camera, since January 1 2012 when this Board took office.