The Record Off The Record is my personal record of and commentary on Board and Standing Committee (Ed Policy and OPPs) meetings in School District 61(Esquimalt, Oak Bay, Victoria, View Royal and a portion of Saanich and Highlands). Official approved minutes of Board and Standing Committee meetings are posted on the SD61 website under the “Board of Education” menu, (Education Policy Development Committee is posted as “Education Meetings”; Operations Policy and Planning Committee is posted as “Operations Meetings”) generally one month after the meeting. Agendas are published on the SD61 website the Friday before the meeting.
Reports from In Camera meetings are posted on the Board meeting page as “Section 72 Reports”. “Section 72” refers to Section 72 (3) of the BC the School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” Key word: “general”. Anything reported out in more detail must be done by a motion in camera and approved by majority vote in camera.
The public meeting schedule is posted on the District Calendar. Trustees are referred to by last name only for brevity; “the Board of Education of SD No. 61 (Greater Victoria) is referred to as “the Board”. No audio recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist.] Motions may be shortened but retain the essential wording.
Some of these assignments have not resulted in a report to the public, or to trustees only, since January 1 2012 when this Board took office [or before that]. I attended the Healthy Saanich Advisory Committee until March when I sent an explanatory email to the Chair.