Jan 19/15: Board Meeting: The Record Off The Record:Concussion Policy, FSA Opt Out, More

Page 1: Meeting times, audio files, general background info
Page 2: Bylaws/ Policies / Regulations / Robert’s Rules essentials
Page 3: Agenda and meeting

Official voting record is in recorded minutes, which will be approved at next Board meeting, Feb 16/15 and then posted to the SD61 website.

Links for more info /sources in red.
Home page: Sticky post: Motions and Voting Records to January 2011 – June 2014: Voting records September –December 2014 to be added.

Next meetings
Mon Feb 2/15 7pm Education Policy Standing Committee, Glanford Middle School
Tues Feb 10 /15 7:30pm Operations Policy and Planning Standing Committee:
Tolmie Board Room
Mon Feb 16 /15 7:30pm Board Meeting Tolmie Board Room

The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (Esquimalt, Oak Bay, Victoria, View Royal, a big part of Saanich and Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations). Official approved minutes of Board and Standing Committee meetings are posted on the SD61 website under the “Board of Education” menu one month after the meeting. Agendas are posted for the public the Friday before the meeting.

Required reports from In Camera meetings are posted beside the relevant meeting. (Click “view all” on the Bylaws, Policies and Regs menu). “Section 72” refers to Section 72 (3) of the BC School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” [Kind of an antique process now that these are posted online.] Key word: “general”. Any report beyond the basic one required must be done by an in camera motion and majority vote. SD61 Bylaw 9360.1 states: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.” “Usually” leaves lots of room to move. “Never” might be better wording.

The BC School Act states in 69 (2): “If, in the opinion of the board, the public interest so requires, persons other than trustees may be excluded from a meeting.” That is very broad discretion given to a majority of the Board to determine via “opinion” what is kept secret from the public.

Civic governments are bound by the Community Charter (except for the City of Vancouver) and move into in camera meetings by public motion of the Council, and the public has to leave for the duration of the secret meeting and them come back. School Boards are governed by the BC School Act and Chairs along with District senior administration set in camera meetings before public meetings.

The public meeting schedule is posted on the District Calendar (under News and Events menu). Trustees are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio or video recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist. However, the video recording was debated at length in 2014 OPPS meetings.] Motions may be shortened but retain the essential wording. Seconders not noted.

School District 61 Greater Victoria is the 6th largest employer in the Capital Regional District with a 2014-15 budget of $195.330, 769.00 of your tax dollars, serving the educational needs of approximately 19,500 students.

About Diane McNally