P1 Next Meetings / Background info
P2 Bylaws, Robert’s Rules
P3 Meeting (scroll to bottom for page links)
Tues Feb 10/15 7:30pm Operations Policy and Planning Standing Committee: Tolmie Board Room
Mon Feb 16/15 7:30pm Board Meeting, Tolmie Board Room
Mon March 2/15 7 pm Education Policy Standing Committee location TBA
Links for more info /sources in red.
Square brackets = my comments; conventional brackets = common explanation.
Home page: Widgets for email signup / Facebook / Twitter. Sticky post: Motions and Vote Records to June 2014. September 2014 – January 2015 to be added.
The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (Esquimalt, Oak Bay, Victoria, View Royal, a big part of Saanich and Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations). Official approved minutes of Board and Standing Committee meetings are posted on the SD61 website under the “Board of Education” menu one month after the meeting. Agendas are posted for the public the Friday before the meeting.
Required reports from In Camera meetings are posted beside the relevant meeting. “Section 72” refers to Section 72 (3) of the BC School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” [Kind of an antique process now that these are posted online.] Key word: “general”. Any report beyond the basic one required must be done by an in camera motion and majority vote. SD61 Bylaw 9360.1 states: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.” “Usually” leaves lots of room to move. “Never” might be better wording.
BC Civic governments are bound by the Community Charter (except for the City of Vancouver) and move into in camera meetings by public motion of the Council, and the public has to leave for the duration of the secret meeting and them come back. School Boards are governed by the BC School Act and Chairs set in camera meetings before public meetings.
The public meeting schedule is posted on the District Calendar (under News and Events menu). Trustees are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio or video recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist. However, the video recording was debated at length in 2014 OPPS meetings.Video of Board meetings is posted on the SD61 website along with minutes.]
Motions may be shortened but retain the essential wording. Seconders not noted.
Trustees are referred to by last name only for brevity; “the Board of Education of SD No. 61 (Greater Victoria) is referred to as “the Board”.
At this time, no audio recordings are made of Standing Committee meetings, only of Board meetings. Video record of Board meetings will be underway and posted on the SD61 website soon as a result of a recent vote. Motions may be shortened but retain the essential wording. Seconders are not noted.
School District 61 Greater Victoria is the 6th largest employer in the Capital Regional District with a budget of $195.330, 769.00 of your tax dollars for this school year. You pay nine Trustees approximately $1,400 a month, each.