Bylaw 9130.1 Education Policy Development Committee: “Article 4: The Education Policy Development Committee shall meet in accordance with the provisions of Bylaw 9360.2 (Meetings of the Standing Committees) for the purpose of providing direction to administration on the development of new educational policies and to review Board motions which require translation to educational policy. In addition, the Committee shall, from time to time as it sees fit, make recommendations to the Board in respect of educational policy for the District.” Committee Chairs in cooperation with senior administration (the Principal of Learning Initiatives, for Ed Policy) set the agendas for Board meetings and Standing Committee meetings.
- 3. Associated with the Committee, by way of auxiliary staff, shall be the Superintendent or delegate, the Secretary-Treasurer or delegate, the Director of Human Resources, the Director of Facilities Services, the Director of Financial Services, Director of Information Technology and Planning and any other administrative officers as may be required by the Committee.
- 4. The Operations Policy and Planning Committee shall meet in accordance with the provisions of By-law 9360.2 [Meetings of the Standing Committees] for the purpose of developing for Board consideration major impact areas related to: a) all personnel matters; b) all financial and legal matters; c) all matters related to the facilities required to provide educational programs; d) information technology and planning matters.
Bylaw 9130: Standing Committees of the Board:
- “The purpose of each standing committee shall be firstly to clarify issues that need to be referred to the Board for review and decision making and, secondly, to present policy recommendations for Board consideration.”
- 3. The Chairperson of the Board shall be an ex officio member of both Committees, with voting rights.
- 4.All members of the Education Policy Development Committee shall be ex officio members of the Operations Policy and Planning Committee with voting rights.
- 5. All members of the Operations Policy and Planning Committee shall be ex officio members of the Education Policy Development Committee with voting rights.
- 6. A quorum is a majority of trustee members on the committee.”
So, what’s “ex officio”? The Official Robert’s Rules of Order Website FAQ : “Ex officio” is a Latin term meaning “by virtue of office or position.” Ex-officio members of boards and committees, therefore, are persons who are members by virtue of some other office or position that they hold….. Without exception, ex-officio members of boards and committees have exactly the same rights and privileges as do all other members, including, of course, the right to vote. There are, however, two instances in which ex-officio members are not counted in determining the number required for a quorum or in determining whether or not a quorum is present. These two instances are: 1. In the case of the president [Chair], whenever the bylaws provide that the president shall be an ex-officio member of all committees (or of all committees with certain stated exceptions); and 2. When the ex-officio member of the board or committee is neither an ex-officio officer of the board or committee nor a member, employee, or elected or appointed officer of the society (for example, when the governor of a state is made ex officio a member of a private college board).” “Again, however, it should be emphasized that in these instances the ex-officio member still has all of the rights and privileges of membership, including the right to vote. “[RONR (11th ed.), pp. 483-84; p. 497, ll. 20-29.]
Trustees are assigned by the Chair as members of the two standing committees, Ed Policy and Operations Policy. Agenda setting is the prerogative of the Chair, with input from senior administration.
OPPS: Chair Leonard; McNally, Paynter, Whiteaker (Loring-Kuhanga)
Ed Policy: Chair Nohr; Ferris, McNally, Orcherton Watters (Loring-Kuhanga)
The External Trustee Liaison assignments have been made by the Chair to groups which have replied “yes” to a District query regarding their desire to have a Trustee liaison, so there fewer than there were for the last 3 year Board term, and for many years before that. [No one has been able able to find a contact for the Vancouver Island Labour Relations Association (VILRA) for years, so my position as elected rep to that body may not last long.] The employee group liaisons aren’t involved in contract or LOU / MOU negotiations so their utility is questionable as well.