October 19/15: Board Meeting: The Record Off The Record: Kindergarten “Program of Choice” Extended

P1: Disclaimer / Backgrounder
P2: Standing Committee / Board Meeting Report
P3: FYI: Ministry Protocol for Students With Severe Behaviour Challenge – Severe Mental Illness  /  How to Access Letters from all BC School Boards
P4:  SD61 DPAC Constitution excerpts / School Act re DPACs

Links for more info /sources underlined.

Next Meetings
Mon Nov 2/15 7 pm Education Policy
Mon Nov 9/15 7:30 Operations Policy and Planning
Mon Nov 16/15 Board

Chum Salmon: Spawning Phase (DFO)

Chum Salmon: Spawning Phase (DFO)

Mon 2 Nov2/15   5 pm – 8:30 PM
WellAhead Ideation Session:
Register here:
WellAhead BC

  • The Greater Victoria School District would like to invite you to an Ideation Session as part of the WellAhead BC Initiative!
    What is WellAhead BC?
    WellAhead is a philanthropic initiative of the J.W. McConnell Family Foundation that will guide six BC school districts through a community-led process. This process will bring multiple stakeholders together to identify ways to enhance and support the integration of new and current social and emotional practices into school communities.
    What is an Ideation Session?
    An Ideation session is an idea factory. It’s a fun, fast, creative brainstorming session intended to surface a range of diverse ideas that address an issue. They are high-energy and short-duration and tap into the creativity of a multi-stakeholder participant group, in a positively focused mode. Participants leave with a feeling of empowerment and possibility.
    Focus of Ideation Session
    Everyday practices to enhance the integration of social emotional well-being into school communities.
    Who Can Participate?
    Teachers, students, administrators, parents, community organizations, community members who have an interest in this topic.
    Why Should I Participate?
    As a participant in the Ideation session, you will work through a process in which you won’t just be talking you will be working with others on developing concrete ideas which could become real.
Chinook Salmon : Spawning Phase (DFO)

Chinook Salmon : Spawning Phase (DFO)


The Record Off The Record is  my personal record of / commentary on SD61 Board & Standing Committee meetings.

Meeting agendas posted on SD61 website Friday before the meeting.

Sticky post: Motions and Trustee Voting Records  January 2012 – March 2015.

Innuendo and attacks on character and integrity are not acceptable in debate:

Robert’s Rules of Order 11th Edition: Debate on the Question p 42 / p 43: “Speakers must address their remarks to the Chair. Debate must be confined to the merits of the pending question. ..and…should avoid injecting a personal tone into debate. …they must never attack or make any allusion to the motives of members.” // p 392: “The measure, not the member, is the subject of debate.”

The  article below of SD61 Bylaw 9368 Procedure has never been enforced until the Board meeting of September 2015 as a result of my  Point of Order.

  • Bylaws are kind of a big deal.
  • No one has brought a motion to change this requirement  – it’s just ignored.
  • Consistently enforcing this Bylaw could really focus debate in SD61 Board meetings.
  • If Trustees want to have an opportunity to speak more than  once someone can move that the meeting  go into Quasi Committee of the Whole :

“104.02 Trustees shall be permitted to debate only upon a motion, as herein provided, and each trustee shall be limited to the opportunity to speak once to any motion,…

Quasi Committee of the Whole:

“As if in” committee of the whole. The entire assembly acts as a committee to discuss a motion or issue more informally. Unlike the committee of the whole, the presiding officer remains in the chair.

Committee of the whole:

The entire assembly acts as a committee to discuss a motion or issue more informally. The presiding officer vacates the chair and another member is appointed to serve as chairman. This motion is usually reserved for large assemblies, particularly legislative bodies.

Trustees and student representatives referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)”  referred to as “the Board”. No audio or video recordings of Standing Committee meetings, only of Board meetings. Motions may be shortened but retain essential wording. Seconders not noted. Record of motions carried is on SD61 website, but  motions that fail are equally interesting. (Motions appear in the minutes, along with vote, but not officially until a month after the meeting.)

SD61 Greater Victoria School District serves students in Esquimalt, Oak Bay, Victoria, View Royal, part of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

In Camera meetings / Section 72 Reports

  • Legally required reports posted beside relevant meeting. (Click “view all” on Bylaws, Policies and Regs menu. under “Board” on SD61 website).
  • “Section 72” refers to Section 72 (3) BC School Act :  “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded….
  • Any report beyond very basic one required must be done by in camera motion / majority vote.
  • SD61 Bylaw 9360.1: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.
  • Civic governments bound by Community Charter (except City of Vancouver); move into in camera meetings by public motion of Council. Public has to leave for  duration of secret meeting, then come back. School Boards governed by  BC School Act which states that Chairs can set in camera meetings before public meetings.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Operations Policy. Agenda setting is the prerogative of the Chair, with input from senior administration.

Chair Leonard; McNally, Paynter, Whiteaker
(Loring-Kuhanga ex officio, as Board Chair, and not counted for quorum)

Ed Policy:
Chair Nohr; Ferris, Orcherton, Watters
(Loring-Kuhanga ex officio, as Board Chair and not counted for quorum)

External Trustee Liaison assignments made by  Chair to groups which replied “yes” to last year’s  District query re their desire to have a Trustee liaison, so fewer than for the 2012-2015  Board term, and for many years before that. [No one has been able to find a contact for  Vancouver Island Labour Relations Association since I started asking a few years ago, so my position as elected rep to VILRA may not last for as many years as the previous rep’s did.]

Assign & Family of Schools JAN.15

Trustee attendance:

  • Don’t “have to”  attend Standing Committee if not assigned. Advisable though for keeping up with motions and debate, and if Trustee  wants to speak more than once, committee structure is more relaxed.
  •  SD61 now has an Attendance Manager to “encourage and support” return to work for employees (even though SD61 employees generally below provincial average in sick days, and generally under number of negotiated available days in Collective Agreements, and have union-contracted return to work provisions through their own providers). This will soon be mandated by the Ministry of Education for all school districts.
  • School Act, BC: Trustee disqualification from holding office: 52 (2): Trustees can miss almost 3 months of meetings – just not show up – ie. miss 6 Standing Committees, and 2 Board meetings, with no reason given, no cut in pay, and no approval required from the Board.

About Diane McNally