Dec 14/15: The Record Off The Record: Board Meeting: Blanshard School Sale, Bylaw Updates

P3

 Bylaw 9368 Procedure

“104.02 Trustees shall be permitted to debate only upon a motion, as herein provided, and each trustee shall be limited to the opportunity to speak once to any motion,…

If Trustees want to have an opportunity to speak more than  once someone can move that the meeting  go into Quasi Committee of the Whole for the whole meeting or for one motion:

Quasi Committee of the Whole: “As if in” committee of the whole. The entire assembly acts as a committee to discuss a motion or issue more informally. Unlike the committee of the whole, the presiding officer remains in the chair.

Committee of the whole: The entire assembly acts as a committee to discuss a motion or issue more informally. The presiding officer vacates the chair and another member is appointed to serve as chairman. This motion is usually reserved for large assemblies, particularly legislative bodies.


Robert’s Rules of Order 11th Edition: Debate on the Question p 42 / p 43: “Speakers must address their remarks to the Chair. Debate must be confined to the merits of the pending question. ..and…should avoid injecting a personal tone into debate. …they must never attack or make any allusion to the motives of members.” // p 392: “The measure, not the member, is the subject of debate.”

Board Meeting December  14, 2015
Acting Chair:  McNally

Student Representative for December: Jonah Van Driesum, Oak Bay High

A. Commencement of Meeting 

Territory Acknowledgement900

A 1. Approval of Agenda: Adopted, with unanimous consent to vary the agenda by moving  Question Period from E. to right after A. 6 presentations, and D.1 Superintendent’s Report up, to after the Question Period, in order that interested community members who wished to speak to the Kings Road property disposition motion [property was under a 99 year lease to a private company as a result of a a decision of the 2003 iteration of the SD61 Board] and see the outcome of the vote not have to stay for the entire meeting.
A2. Approval of the Minutes:
a) Board Meeting Nov 16/15 : Approved. Lined Paper report here.
A.3 Business Arising From  the Minutes: None
A.4 Student Achievement

a) Leslie Lee, Principal, George Jay Elementary School, and student Melissa spoke to Ms. Lee’s PowerPoint slides presented in this public meeting (on audio and video):

Slide1Slide2Slide3Slide4Slide5Slide6Slide7Slide8Slide9Slide10Slide10Slide11Slide12Slide14Slide15Slide16Slide17Slide18Slide19Slide20Slide21Slide22Slide23Slide24Slide25Slide26Slide27Slide28Slide29Slide30Slide31Slide32Slide33Slide34Slide35Slide36

A.5 District Presentations: None
A.6 Community Presentations:Quadra Neighbourhood group

Some history on the 950  Kings Road property:

Ian Dutton and Jeff Rud, Times Colonist, February 26, 2003 : A gymnasium full of parents turned out at Uplands elementary Tuesday night to hear why their school may be closed — and to let the Greater Victoria School District board know they are unhappy with the idea. Parent after parent trooped to the microphone to plead, demand or recommend that the board find some alternative to closing the Oak Bay school. Uplands, Blanshard and Fairburn elementary schools are on a possible-closure list for this fall as the district tries to cut at least $1 million from its budget for the next school year. The board will decide on their fates by the end of April. Board chairwoman Charley Beresford twice neared tears as she tried to tell parents how little the trustees liked the closure option, and how well they understood the damage a community faces when a school is closed. Many parents disagreed with criteria the district used to determine which schools might be closed, arguing they were biased against small schools and didn’t recognize the quality of education provided. Parent Ron Dumonceaux said he selected Uplands precisely because it’s a small school, after an unhappy experience at another of the district’s schools. “The criteria you have used are improper because implicit in them is the idea that all schools are created equal,” Dumonceaux said, to hearty applause. “There should have been a criteria for healthy schools that deliver quality education.” Parent Hudson Mack suggested that “the fix is in,” that the decision had already been made to close Uplands and now the district was just looking for reasons to justify its decision. He suggested that Uplands school was being sacrificed to save the French immersion program at Campus View elementary. Campus View would be the receiving school for Uplands students in the event school closure moves ahead. Other parents warned that the public system might lose students if the board closes Uplands, with affluent parents opting for private schools for their children. Schools superintendent John Gaiptman told the parents that losing students to private schools had deliberately not been considered when computing possible savings. “There was a great deal of discussion about this very issue, but we felt that the criteria had to ensure equitable opportunity across the district, both west and east,” Gaiptman said. “In order to ensure that equity, we chose not to put (losing students to private schools) as part of the criteria.” Beresford said that this is the first stage of the budget process and there are other options to consider.  She also told the group that she had heard some things she hadn’t considered before, and that all the suggestions would be weighed as the district goes through its budget process. A second round of budget meetings with the community will be held near the end of March. Beresford said earlier that the district is awaiting word from the Education Ministry on inner-city school grants, funding for meal programs, and child and family counselling. That’s expected by mid-March and if those funds are also cut, then the district will be looking at cuts of up to $2.5 million. “But what everyone has to understand is that we are starting from a point that is $9-million worse than it was a year ago,” Beresford said. “We’re looking at $1- to $2.5 million this year (for the 2003-2004 school year) and $3- to $4-million more (for the following school year).” Nicole Mercer, head of Blanshard elementary’s parent advisory council who has two daughters at that school, said in an interview: “If you take the school away, it’ll be ripping apart the community.”  Blanshard has just 104 students this year. It lost more than 50 students when it switched to a K-5 format, losing its Grade 6 and 7 students to Central as the district’s first middle schools opened. Enrolment is one factor that makes Blanshard a candidate for closure. But principal Terry Casey said the school community is not considering closure a fait accompli. “We’re waiting for more information to come out,” Casey said. Many Blanshard families are low-income, and many live in the nearby Evergreen Terrace — formerly known as Blanshard Court — housing project. Mercer said many parents would find their children moving to George Jay or Quadra a hardship. “Lots of people don’t drive or don’t have access to a vehicle or can’t afford a bus pass. And if the children go to Quadra or George Jay, they will now have major streets to cross to get to school.” Closing the school would also affect the Blanshard Community Centre across the street.  The school and the centre share resources and the centre provides several programs for students as well as parenting courses, a clothing exchange, and an in-school family worker. “It would be a huge loss if the school closed,” said centre executive director Leni Hoover.  Blanshard elementary will hold a community meeting, including representatives of the school district and trustees on Thursday at 7 p.m. A similar meeting is scheduled for 7 p.m. tonight at Fairburn, which has 276 students now, but is scheduled to lose its Grade 6 and 7 students this fall to Arbutus middle school. If Fairburn closed, students would be moved to Hillcrest, which Richard Routledge, the parent advisory council president, said is 2.5 kilometres away. There are no sidewalks on much of the students’ new routes and they would also have to cross busy roads, he said. “It’s not convenient and it’s not safe.”  Routledge said many of the school’s families are single-parent, are living on the edge of poverty, and would have trouble with the change. “We’re not going to accept this,” he said.

Carolyn Heiman, April 2007, Times Colonist : The former Blanshard Elementary School playfield, which once rang with the voices of elementary children, is now being eyed for large seniors’ village. Developer John Schucht said yesterday that a three-way deal, expected to close May 31, will see long-term leases on the seven acres turned over to a major unnamed developer specializing in housing for seniors. [Deal fell through.]

Grania Litwin, Times Colonist November 24, 2008: University Canada West, a private Victoria institution that has teetered on the brink of bankruptcy and failed to attract enough students since it opened in 2005, has quietly been sold for an undisclosed sum. [SD61 earlier leased out the property for 99 years, effectively losing any control of  it.] “I keep a low profile about my business,” explained new owner Peter Chung, 55. “It’s not my nature to show off, and besides this is a private company.” Chung is executive chairman of a giant Canadian educational conglomerate called the Eminata Group. Based in Vancouver, the company has annual revenues of about $50 million and owns 30 education centres across Canada, including CDI College — with locations in B.C., Alberta, Manitoba and Quebec — as well as Vancouver Career College and PCU College of Holistic Medicine. Chung, who grew up in Los Angeles and is the son of a South Korean preacher, declined to give the exact purchase price, but said the deal was far in excess of $10 million and involves assuming all the debts of UCW and its shareholders. The institution was valued in 2006 at $30 million, said UCW founder and president David Strong, who added the institution was privately owned by a company whose 67 shareholders were 95 per cent in favour of the sale, which closed two weeks ago. The deal has been percolating since August and there were six potential buyers. “We decided to sell because the banks were getting itchy … and we could see the world financial situation changing. Mr. Chung is a man of integrity and sincerity, and we thought we needed to put the university on a more secure footing.” Chung said he has no plans to sell any of the school’s 1.2 hectares near the corner of Hillside and Blanshard streets, held in a 99-year lease, but hinted at major changes. In an interview following Saturday’s convocation ceremonies, he said there is something wrong with the ratio of the school’s 150 students and 100 full- and part-time teachers. “That’s too many teachers. We can operate this business better, but we are still evaluating. … Obviously change is necessary.” The university has been losing $300,000 a month, and Chung’s company has sent letters to UCW’s creditors offering 50 cents on the dollar for outstanding debts. “We said, if it goes bankrupt you get nothing, so 50 cents is better for both,” he said. Focus on Women magazine owner and editor Leslie Campbell said yesterday that UCW has owed her $3,000 for four months. “I was shocked by the letter because we can’t afford to take that kind of loss … and you can’t treat people like that here, and hope to continue in business.” She said she has since been promised full payment. Chung said his company will combine its strength in operations and marketing with Strong’s vision and “quality of education.” He also plans to go global, with up to 700 students from around the world.The businessman stressed he is not in the business of bailing out schools or bargain hunting, but spotted underused potential in the institution. Photography department head Tony Bounsall said the school desperately needs an influx of new cash, energy, and interest. “There’s been a kind of detachment here, like fruit left to rot on a tree. David Strong is a good man, but other people in other positions at UCW have worked against the better interests of the college.” Victoria College of Art and Design director Peter Such agrees. He was hired in May to try to rescue the art school after it merged with UCW and then had a crash in enrolment. “There has been a serious lack of consultation and transparency,” Such said. “I’m looking forward to working with some competent management professionals.” Academic vice-president Robert Rogerson said faculty are naturally nervous, but few work there fulltime. “We want to get on with the job of building enrolment,” he said. “In our first year we had five graduates in the MBA program. Last year there were 15, and this year 45 in the MBA and B.Com. programs. “Our biggest challenge is the high cost of recruiting. We spent a million dollars last year, but Eminata invests $10 million a year. It has economies of scale.”

Lindsay Kines, Times Colonist, November 29, 2013: The playing field behind former Blanshard Elementary School in Quadra Village has been selected as the site for a new 320-bed seniors facility to replace Oak Bay Lodge and Mount Tolmie Hospital.The Capital Regional Hospital District has been negotiating for months to acquire the 1.4-hectare property at 955 Hillside Ave., district spokesman Andy Orr confirmed Friday. He said a formal announcement could come as early as next week. “It isn’t a done deal,” he said. “It’s close, but it’s not done yet.” The Greater Victoria school board, which closed Blanshard in 2003, owns the playing field and leases it to three companies. The school building, occupied by CDI College, sits on a separate parcel and is not included in the deal.No costs were released, but the playing field was assessed at $6.25 million this year. The hospital district board recently approved a 2014 budget that included $6.6 million for the Oak Bay Lodge replacement project. The district and Island Health have been searching for land since last year, when Oak Bay council rejected plans to replace the existing lodge with a new six-storey, $80-million building at 2251 Cadboro Bay Rd. It was the second time that Oak Bay had turned down the proposal, so Island Health began looking elsewhere. Victoria, Saanich, Colwood and Langford all expressed early interest. Orr said officials focused on the Blanshard school site because of its proximity to downtown, health-care facilities and other amenities. Victoria Mayor Dean Fortin said the possibility of locating the care beds on the old Blanshard school grounds “is a great opportunity for the community.” “I am looking forward to engaging with local residents to see the potential for amenities for the local community, recognizing full well that just getting these beds is an amenity for the region,” he said. No rezoning would be necessary as a seniors care facility fits within current institutional zoning as a permitted use, Fortin said.“It is my happy expectation that the CRD is always a good neighbour and we’ll look forward as this moves forward into development, to look for an opportunity to reflect some amenities for the community, whether it be community gardens or access to public space — those sorts of things.” “I think it’s an exciting opportunity for the neighbourhood,” said Victoria Coun. Ben Isitt, a member of the Capital Regional Hospital District board and council liaison to the Downtown Blanshard/ Hillside-Quadra neighbourhood.“If that land cannot remain as green space then I think this is probably the next best option. It maintains an institutional use, provides for needed seniors beds in the community and it has an opportunity, I think, to help work to revitalize the Hillside-Quadra neighbourhood.” Isitt said he would be looking for generous provision of green space in any proposal, “particularly for the children and families who live at Evergreen Terrace, formerly Blanshard Court.” The Greater Victoria school board received word Friday that Education Minister Peter Fassbender has signed off on the sale. “The board is excited by the proposal,” superintendent John Gaiptman said. “We are happy that the minister approved the disposal of the land and clearly the school district wanted to see the land returned to public domain.”

This summary of the convoluted history of the property attached to the meeting agenda, p65:

Kings bckgrnd 1Kings bckgrnd 2

Pp 65-72 of the Board meeting agenda summarize the November 23 2015 Quadra community meeting at SJ Willis.

The following  presentations to the Board are on video and audio records.

a) Kelly Greenwell, Executive Director, Quadra Village Advisory Committee: Not enough notice of the sale. Rushed decision. Neighbourhood did not want Blanshard school closed when that happened. Want a covenant on this sale.
b) Michael Wegner, Site Coordinator, Quadra Village Day:We rely on the space at 950 Kings. Use of the space by contractors will impact us. Living Edge provides free meals to community from 950 Kings building; 100s of people use the space. How can we maintain the space for Quadra Village?
c) David Turner, Quadra Village: Closing of Blanshard School and SJ Willis as neighbourhood schools negatively affected the neighbourhood. SD61 needs to make amends by putting this land in community control in perpetuity.
d) An emailed  letter from Rowena Locklin co-chair Quadra Neighbourhood Action Group was given in hard copy to trustees:

Dec. 8, 15
Dear SD61 Trustees,
Re: Proposed Sale of Blanshard Elementary Dec. 14 2015
On behalf of the Hillside-Quadra Neighbourhood Action Group, I am writing to ask you to consider the sale of 950 Kings Road carefully, and if the sale is to proceed, ensure that the neighbourhood is offered guarantees of continued community use and access. I am the co-chair of the Hillside Quadra Neighbourhood Action Group, the designated City of Victoria Land Use Committee of the Hillside Quadra Neighbourhood and a concerned citizen. As trustees you have the power to put conditions on the sale of 950 Kings that ensure continuity of use of neighbourhood space, guarantee access to significant green space and require neighbourhood consultation about the end use of the site.  I attended the one meeting the School Board hosted on November 23 at 6pm. I believe attendance would have been higher if more notice and details had been included. Many people did not receive the small card, which included few details, and did not know what it was about.  At the meeting on November 23rd, several trustees were in attendance. While expressing sympathy for the neighbourhood, all expressed that they felt that returning the land to “the public good and community control” was the best possible outcome. We were told that it could be worse, as it could have been sold to private developers. However, in light of the neighbourhood experience with the CRHD and 955 Hillside over the last 2 years, that is not reassuring. The neighbourhood’s experience thus far with the CRHD has not been positive. We met for over a year with the CRHD to “design a public engagement process”. We were not able to achieve this goal and to date there has been only one public meeting held March 28, 2015. We have been pushing for months for a date of the next neighbourhood meeting regarding “The Summit” and just learned late last week that CRHD has scheduled its second neighbourhood meeting for Dec. 12. The neighbourhood feedback that we have received so far is that the short notice at this extremely busy time of year shows lack of respect for the community and shows a lack of intention for true engagement with the neighbourhood. In addition direct notification has only gone to 300 residents. While we are still hoping for a win-win development with the public partner of the CRHD as part of the CRD with its focus on health and environment, this history does not inspire confidence that CRHD will be a good neighbour.
950 Kings Rd.
Now the CRHD has put an offer to purchase a second piece of land at 950 Kings Road as “a strategic acquisition.” We do not know what will be built, only that the property in the short term will be used as a staging ground for construction of 955 Hillside. If this sale proceeds the CRHD will control over 2 properties that comprise 7 acres directly behind the commercial properties on Quadra Street in our Large Urban Village. The direction of their development will set the tone for our entire neighbourhood for decades to come. Our Local Area Plan was last done in the 1990’s and because Blanshard Elementary was a school it was not included in the development permit area, which means: no public process is required for CRHD to develop this land.  To date concerns identified by the neighbourhood include the very major loss of green space, traffic access to the site through a narrow alleyway dumping traffic onto Kings Road- a designated greenway, loss of access through the site and nothing offered to the neighbourhood. There are several current neighbourhood uses for the gym and greenspace currently, including a church program that feeds 200 people a week from the CDI gymnasium.  Historically the Quadra Village Community Centre was built without recreational facilities because of access to the Blanshard Elementary facilities. A key point is that the children who would have attended Blanshard Elementary (if it hadn’t been closed by the School District) continue to be the ones most impacted by the lack of functional green space. The neighbourhood now may lose access to community space and the great potential that green space held. The School Board of SD61 has the power to set terms for this sale, and has the moral responsibility to do so, as it was the actions of the school board that resulted in this situation. We request that this sale not proceed unless SD61 provide: Guarantee of continuity of use of neighbourhood space ; Guarantee of access to significant green space;  Neighbourhood consultation about the end use of the site.
Regards,
Rowena Locklin
Hillside Quadra Neighbourhood Action Group

E. Question Period (moved up on agenda  by motion and Board consensus)

  • Several questions regarding 950 Kings Road were submitted in writing , and were answered by the Superintendent, the Chair and senior administration (on audio and video record).

D.District Leadership Team Reports (moved up on agenda by Board motion and consensus)
1.
Superintendent’s Report: On audio and video record
a) Superintendent’s Report : pp 62-63 of agenda. Superintendent has visited every school in SD61 now. Proposes a 1st and 4th year review of Superintendent’s performance using a 360 Degree review, using funds from the Superintendent’s pro-d account. The possibility of the Board participating in a facilitated Board performance review was broached and discussed.

  • Leonard:A good timeline to discuss a Board evaluation would be after the District Strategic Plan is finalized. Could the two external facilitators referred to to in the Superintendent’s report provide some questions for the Board?
  • Whiteaker: Will follow  up with BCSTA contact to explore facilitation.
  • Superintendent: Will come back to the Board in January with plan and costs.

b) 950 Kings Road Property Disposition

Recommended motion: That the Board request Ministerial approval for the disposition of the 950 Kings Road property. / Carried. Unanimous.

  • Ferris: Thanks to community for presenting. Two public meetings were held. This is a difficult issue.
  • Leonard: In the best interest of the community. CRHD will consult with the neighbourhood. The land is zoned “institutional”. CHRD could do tradeoffs with amenities. Neighbourhood needs to do advocacy with the City of Victoria.
  • Orcherton: Echo Ferris. Revisiting the 2003 99 year lease decision. The playing field will be a community facility; we don’t know what will be on the other parcel. 4 city councillors sit o the CHRD and will be involved. As Trustee at the time I didn’t support the long term lease. The CRHD needs to consult with you.
  • Paynter: Hard to believe a 99 year lease seemed like a good idea n 2003. Would not have supported it. Don’t see other options available for the Board now.
  • Nohr: difficult situation. Expectation is that CRHD will consult with the community and make some  guarantees that take into account the value of the neighbourhood.
  • Whiteaker: This situation is based on the underfunding of public system. Blanshard School was closed under pressure from a new funding system from  the province. [1991-92 block funding introduced.] All we hold is a fee simple interest that loses value every year. This is the best decision available at this time.
  • Watters: Your advocacy for your neighbourhood is inspiring. Quadra will remain a vibrant neighbourhood because of you.
  • McNally: This is an unusual situation. My vote is constrained by the decision of the Board in 2003 to it this land into a 99 year lease.B. Trustee Reports
    B1. Chair’s Report:
  • Loring-Kuhanga’s report emailed from Tanzania; read into the record by Acting Chair and Superintendent .
  • McNally: Chairs of Standing Committees will remain as is until January.

B.2 Trustee Reports: Because the number of Bylaw-related motions and the King’s Road property discussion pointed toward a long meeting, Trustees did not report on individual activities. I did attend an intense community meeting regarding the disposition of the 950 Kings  Road property at SJ Willis (summarized by District staff pp 66-72 agenda), and enjoyed the Campus View K-5 School, Glanford Middle School, and Lambrick Park High School Christmas concerts, as well as a  very interesting Gordon Head Middle School PAC meeting.

Gordon Head Middle School Library

Gordon Head Middle School Library

McNally: Strike e, g and h from the agenda [below]  as those are external committees and the report is due once a school year. / Carried. Unanimous.

Written reports as required by motion were submitted, except for Paynter’s report on French Immersion Advisory Committee, which was not submitted and will  to come to the Board  in January.

a) Aboriginal Nations Education Council Committee: Watters (report pp 14-15 agenda)
b) British Columbia Public School Employers’ Association : Orcherton (p 16)
c) British Columbia School Trustees Association (Provincial Council): Whiteaker (pp 17-18)
d) French Immersion Advisory Committee: Paynter (no report; to be submitted to Board in January 2016)
e) Junior Achievement: Ferris  External Committee so only 1 report required each school year; removed from agenda
f) Needs Budget Ad Hoc Committee: McNally (pp 19-20)
g) Saanich Arts, culture and Heritage Committee:  Leonard  External Committee so only 1 report required each school year; removed from agenda. Minutes here.
h) Saanich Parks, Trails and Recreation Committee: Ferris: External Committee so only 1 report required each school year; removed from agenda. Minutes here.
i) Healthy Saanich Advisory Committee: Orcherton Although this is an external committee, Orcherton did submit a report of activities and liaison (Pp 21-22). Minutes here.

  • Whiteaker: That the Board accept the reports as submitted. / Carried. Unanimous.

Lambrick 2015

C. Board [Standing] Committee Reports

C.1 Joint Education  Policy and Operations Meeting
a)
Minutes:  Dec 7/15:  Information only (pp 23-30 full agenda packup – will be approved  at next Ed Policy / OPPS meetings). Lined Paper report here.

b) Recommended motions (motions carried at the previous Ed Policy / OPPS meeting after debate in Standing Committee):

i) That the Board direct the Superintendent to send out the proposed changes to Regulation 3545.2 highlighting the proposed  new staffing ratios and the Code of conduct #10 to all school principals and stakeholder groups, including our student representatives, requesting feedback on the changes . And further, that this feedback come to an Education Policy Development Committee meeting in the spring for further consideration. [See #4 here for context.] / Carried. Unanimous.

ii) That the Board amend Bylaw 9360 General Meeting of the Board to add “Each year thereafter during the term of office, the election of Chair, Vice-Chair, and Board representatives to various agencies where the Trustees have regular representation and the appointment of Trustees to  internal and external committees shall take place at the June Board meeting” at the end of Article 2. (Pp 31-35 agenda packup) / Carried. Unanimous.

iii) That the Board agree to give all 3 readings of Bylaw 9360 General Meeting of the Board tonight. [Above. If all 3 readings, must carry unanimously.] / Carried. Unanimous.
Reading 1,Reading 2, Reading 3: / Carried. Unanimous.

iv) That the Board approve Routine Capital Project Funding Agreement for Capital Project No. 127017 to upgrade student drop-off area at Cloverdale Elementary and submit the executed agreement to the Ministry of Education. (Pp 36-51) / Carried. Unanimous.
That the Board give all 3 readings of the Bylaw in the amount of $105,000 at this meeting. / Carried. Unanimous.
Reading 1, Reading 2, Reading 3: Carried. Unanimous.

v) That the Board agree to give all 3 readings of Bylaw 9360.2 Meeting of the Standing Committees at this meeting. (Pp 52-57) / Carried, but has to be unanimous, therefore only 2 readings can be done, with the 3d going to an email vote, and requiring only a simple majority. For: Ferris, Leonard, McNally, Nohr, Orcherton, Watters, Whiteaker Against: Paynter 
Reading 1 and 2: Carried. For: Ferris, Leonard, McNally, Nohr, Orcherton, Watters, Whiteaker Against: Paynter
Reading 3: Chair: Will go to a Poll Vote.  (The Chair’s ruling was challenged by Paynter but sustained by the meeting.)

  • Orcherton: Bylaw 9220 already does this.
  • Superintendent: Bylaw 9220 deals with new policy and Regulations. There is a significant backlog of old policy needing updates.
  • Watters: It’s called a “working committee” but that term is undefined. This Committee needs to be described as a a subcommittee that reports to the Board or Standing Committees, according to Robert’s Rules. Could be a subcommittee of both standing committees. [General agreement]
  • Superintendent: Will take this  as direction.

vi) That the Board agree to all 3 readings of Bylaw 9130.1 Education Policy and Directions Committee at this meeting. (Pp 58-59) / Carried. Unanimous.
Reading 1, Reading 2, Reading 3: Carried. Unanimous.

vii) That the Board agree to give all 3 readings of Bylaw 9130.2 Operations Policy and Planning Committee [p 60 of agenda] at this meeting. / Carried (but requires unanimous vote so only 2 readings at this meeting. Will go to email vote.)  For: Ferris, Leonard, McNally, Nohr, Orcherton, Watters, Whiteaker Against: Paynter
Reading 1, Reading 2: For: Ferris, Leonard, McNally, Nohr, Orcherton, Watters, Whiteaker Against: Paynter
Reading 3: To Poll Vote.

viii) That the Board agree to give all 3 readings of Bylaw 9130.3, Policy [Subcommittee] Committee [p61; formation of a new committee to deal with the backlog of outdated / confusing / unclear  SD61 Policies] at this meeting./ Carried. Unanimous.
Reading 1, Reading 2, Reading 3: Carried. Unanimous.

ix) That the Board dissolve the Ad Hoc Board Standing Committee Review Committee.  / Carried. For: Ferris, Leonard, McNally, Nohr, Orcherton, Watters, Whiteaker  Against: Paynter

x) That the Board participate in the Township of Esquimalt’s review of its official community plan. [Esquimalt Township sent a letter to the Board inviting this.] / Carried. Unanimous.

  • Watters: How to participate?
  • Superintendent: Have asked Secretary-Treasurer Walsh to contact the Township.
  • Orcherton: Exercise caution with participation, and bring everything back to the Board.

xi) That the Board direct the Chair to write a letter to the Minister of Finance, copying the Minister of Education, requesting that the Minister of Finance heed the recommendations from the first Report of the Select Standing Committee on Finance and Government Services and increase the funding to K-12 education i the 2016 budget./ Carried. Unanimous.

D. District Leadership Team Reports, D.1 Superintendent’s Report:  a) Superintendent’s Report: b) 950 Kings Road Property Disposition: all moved up on agenda

D.2 Secretary-Treasurer’s Report: None

E. Question Period moved up on agenda

F. Public Disclosure of In Camera Items: None
G. New Business / Notices of Motion:
G.1 New Business

a) Nohr: That the Board contact all parents who submitted their names to attend and participate in the Technology Stewardship Ad Hoc Committee and inform the parents that they are welcome to attend beginning with the January 2016 meeting. / Defeated. For: McNally, Nohr, Paynter  Against: Ferris, Leonard, Orcherton,Watters, Whiteaker

  • Nohr: Originally wanted to terminate the Committee and start again with a different approach and a broader diversity of voices around technology. The broader student voice has been a benefit. The process for rollout and for contacting parents was complicated and it would not support the work of the committee if it were shut down now. Few schools seemed to get the information. This motion reflects the intention of the TOR for the committee. {Proposed revised TOR p 73 of agenda.]
  • Leonard: The motion should really be “to amend the Terms of Reference for the Committee as presented on p 73”.
  • Orcherton: What happens to the reps who were selected before?
  • Nohr: Rescind PAC based PAC parents and replace with parent volunteers.
  • Whiteaker: The intention seems to be seeking further engagement. The meeting are open; people may not be attending becasue they didn’t know about the meetings. Suggest informing al parents via school newsletters when meetings are happening.
  • Paynter: There was direction to send the information out to all PACs. Understand not all PACs got it.
  • Superintendent: Two communications went out, one to principals, then to all PAC Chairs and school based administration. An additional communication will go out in January.

G.2 Notice of Motion:None.
H. Adjournment: 10:40 pm

About Diane McNally