Jan 18/16: Board Meeting:The Record Off The Record: Update on Transitional Home (temporary shelter), Seismic Upgrades


SD61 Greater Victoria School District serves students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration. Trustees don’t “have to”  attend Standing Committee if not assigned. Standing  Committee structure operates on  less formal   Rules of Order than does the Board,  which simply means no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows. The question can’t be called in a standing committee.

Operations Policy and Planning Standing Committee
Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education  Policy and Directions
Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum)

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.  However, the Bylaw also says “All members of the Operations Policy and Planning Committee shall be ex officio members of the Education Policy Development Committee with voting rights”. So assigned Trustees are the ones who count for quorum = 3.

External Trustee Liaison assignments are made by  the Board Chair.

Trustee Assignments Dec 11, 2015

Motion carried November 16th, 2015:

Watters: That the Board of Education of School District No. 61 (Greater Victoria) conduct a review of external committee appointments by instructing:
a) Trustees currently appointed to external committees to provide the Chair with recommendations and rationale regarding SD61’s continued involvement on the committee to which they are appointed.  b) The Chair to send correspondence to all external committees for which the board makes appointments and inquire if a SD61 representative continues to be valuable.  c) The Chair to send correspondence to all district Municipalities and First Nations partners expressing the Board’s interest in building relationships and being involved in areas of mutual interest. d) The Chair to make recommendations to the Board, based on the above correspondence, for any changes to the list of external committees that receive appointments.

Trustees and student representatives are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. Motions may be shortened but retain essential wording. Seconders not noted (and not required in Standing Committees).

Legally required “Section 72” reports from in camera meetings posted beside relevant meeting. (Click “view all” on Bylaws, Policies and Regs menu. under “Board” on SD61 website). “Section 72” refers to Section 72 (3) BC School Act :  “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded….”   Any report beyond the very basic one required must be done by in camera motion / majority vote.

Search  SD61 Bylaws, Policies and Regulations here (click “View All”) . Actually, you will “read all” as the search function is  not currently all that helpful.

About Diane McNally