Jan 18/16: Board Meeting:The Record Off The Record: Update on Transitional Home (temporary shelter), Seismic Upgrades

P3

 Bylaw 9368 Procedure

“104.02 Trustees shall be permitted to debate only upon a motion, as herein provided, and each trustee shall be limited to the opportunity to speak once to any motion,…

If Trustees want to have an opportunity to speak more than  once someone can move that the meeting  go into Quasi Committee of the Whole for the whole meeting or for one motion:

Quasi Committee of the Whole: “As if in” committee of the whole. The entire assembly acts as a committee to discuss a motion or issue more informally. Unlike the committee of the whole, the presiding officer remains in the chair.

Committee of the whole: The entire assembly acts as a committee to discuss a motion or issue more informally. The presiding officer vacates the chair and another member is appointed to serve as chairman. This motion is usually reserved for large assemblies, particularly legislative bodies.

Robert’s Rules of Order 11th Edition: Debate on the Question p 42 / p 43: “Speakers must address their remarks to the Chair. Debate must be confined to the merits of the pending question. ..and…should avoid injecting a personal tone into debate. …they must never attack or make any allusion to the motives of members.” // p 392: “The measure, not the member, is the subject of debate.”

Board Meeting January 18, 2016
Chair:  Loring-Kuhanga

Student Representative for January: Jaya Scott, Vic High

Territory Acknowledgement900

A. Commencement of Meeting
A 1. Approval of Agenda
: Adopted, as amended : B.1 a) Standing Committee Chairs elections, B.2  Orcherton: BCPSEA report, G. Notice of Motion: Watters:Response to GVTA letter re Kings Road property sale (fee simple)welcome from Superintendent to newly elected  President of CUPE 382, Fred Schmidt
A2. Approval of the Minutes:

a) Board Meeting Dec 14/15 (begins on P6 January agenda)  : Approved. Lined Paper report here.
A.3 Business Arising From  the Minutes: None
A.4 Student Achievement
a) Torquay Elementary School:
Cindy Harte, Principal, Leann Trenchard, VP, and 5 delightful, confident students:

A.5 District Presentations: None
A.6 Community Presentations:
a) Don Evans:
My Place Transition Home

 

Shelter Evans Jan 18 1

 

Shelter Evans Jan 18 2

B. Trustee Reports
B1. Chair’s Report:No report [Just returned from Tanzania]
a) Election of Chairs of Newly Constituted Standing Committees by members of the Committees : Results: Education Policy and Directions: Nohr, re-elected / OPPS: Leonard re-elected.
B.2 Trustee Reports
a) McNally:

  • Participated in January 7 Partnership Ad Hoc Committee meeting at Vic High; next meeting February. 1st meeting; nothing substantive to report yet.
  • Attended Torquay PAC January 13th
  • Have attended temporary shelter / transition home meetings beginning in December wintr break; initial meeting City Hall with extensive Community representation (Vic PD, BC Housing, Our Place, Fernwood Neighbourhood Association, Fernwood Neighbourhood Resource Group, SD61, Fire Department,Island Health); January 12 PAC meeting at which Don Evans and My Place and Our Place staff answered questions and took comments from from Central Middle School parents; January 14th, first meeting of Neighbourhood Group – the apartment building owner next door to the shelter had some issues which will be addressed by Our Place staff, but other attendees had had no problems; media interviews re temporary shelter and Board’s costing of additional services to ensure student safety.Volunteering to attend the rest of the meetings for the 4 months, unless the Chair makes another assignment.

b) Paynter:Submitted December report:

Paynter Fr Imm report Jan

  • McNally: That the Board accept Trustee Paynter’s report as received. / Carried/ Unanimous.

c) Orcherton: BCPSEA AGM Resolutions: Seeking direction from the Board re support for 3 resolutions from SD42 Maple Ridge-Pitt Meadows:

BCPSEA AGM 3 res

 

B.2 Trustee Reports:

C. Board [Standing] Committee Reports

C.1 Education  Policy and Directions
a)
Minutes Jan 4/16:  Information only (pp 16-18 full agenda packup – will be approved  at next Ed Policy & Dir meeting). Lined Paper report here.
b) Recommended motions (motions carried at the previous Ed Policy meeting after debate in Standing Committee):

That the Board track and compile all additional costs and lost facility revenue associated with the Temporary Shelter at 1240 Yates  with the intent to present these costs t the city of Victoria, BC Ministry of Education and BC Ministry of Housing [and LNG]. / Carried. For: Ferris, Leonard, Loring-Kuhanga, McNally, Orcherton, Paynter, Watters, Whiteaker   Against: Nohr

C.2 Operations Policy and Planning
a)
Minutes Jan 11/16:  Information only (pp 19-24 full agenda packup – will be approved  at next Ed Policy & Dir meeting). Lined Paper report here.
b) Recommended motions (motions carried at the previous  OPPS meeting after debate in Standing Committee):

i) (Watters, from the floor, OPPS) That the Board direct the Secretary-Treasurer to prepare a letter fo the Board Chair to Mr. Rich Coleman, Minister responsible for Housing [and LNG] with a copy to the Ministry of Education and the media explaining the district’s surplus. / Carried. Unanimous.
ii) That the Board give all 3 readings of Bylaw 9130 Standing Committees at this meeting. 9PP 25-27 full agenda) / Carried.  Unanimous.
*That Bylaw 9130 Standing Committees be read 1st, 2nd, and 3d times and adopted this day January 18/16./ Carried. Unanimous.
iii) That the Board approve granting a statutory right of way to Town of View Royal for installing and maintaining a pedestrian walkway at Shoreline Middle School. (Plat and explanation pp 28-38 agenda) / Carried. Unanimous.
*That the Board give all 3 reading of the Disposal Bylaw above at this meeting.
*That the Board approve the Disposal Bylaw
[re the statutory right of way above] . / Carried. Unanimous.
iv) That the Board direct the Superintendent to recommend appropriate new policy and / or changes to current policy that incorporate the naming of physical assets that do not fall under the BC Policy. / Carried. Unanimous.

  • McNally: Want to note for the record that my motion on this topic at OPPS was defeated:

McNally: That the Superintendent recommend policy that would specifically define physical assets based on the Cariboo-Chilcotin District 27 wording [quoted in document in OPPS  – pretty much anything the District paid for] : that assets include all real property, including but not limited to teacherages, portables, vehicles, equipment, office furniture, computer equipment, electronic waste, library and text books,and obsolete inventory and / or supplies. /  Defeated. For: McNally, Paynter   Against: Leonard, Nohr, Watters [Not at meeting: Ferris, Loring-Kuhanga, Orcherton, Whiteaker ]

v) [McNally] That the Board direct the Superintendent to update the website [page] for Ad Hoc Committees: 1) All Terms  of Reference documents for all Ad Hoc committees of the Board be posted on a new Ad Hoc Committees page under the “Board” menu, and 2) that the Technology Ad Hoc  Committee Terms of Reference document be moved from the “subcommittees” page and placed on the Ad Hoc Committees page, and 3) that all TORs of Ad Hoc committees that have ended by Board motion be place in an “Archived TOR” section on the Ad Hoc Committees page, and 4) that the Policy definition of the Policy subcommittee be place on the present Subcommittees page. / Carried. Unanimous.

D.District Leadership Team Reports
1.
Superintendent’s Report: On audio and video record
a) Superintendent’s Report : Pp 39  of agenda

 

Sup report parent Ed fund

D2. Secretary-Treasurer’s Report:
a)
Poll vote results : 3d reading Bylaw 9360.2 (Pp 40-44 Agenda: / Carried. For: Leonard, Loring-Kuhanga, McNally, Orcherton, Watters, Whiteaker  Against: Paynter Abstain: Ferris
b) Poll vote results: 3d reading Bylaw 9130.2 (Pp 45-46 agenda) / Carried. For: Leonard, Loring-Kuhanga, McNally, Orcherton, Watters, Whiteaker  Against: Paynter Abstain: Ferris

Recommended motions:
c)  Cedar Hill Middle School Seismic Upgrade (Pp 47-48 agenda):
That the Board give all 3 readings of the Cedar Hill Seismic Upgrade Bylaw in the amount of $35,507 at this meeting. /Carried. Unanimous.
3 readings, and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this Bylaw on behalf of the Board./ Carried. Unanimous.

d) Shoreline Middle School Seismic Upgrade:
That the Board give all 3 readings of the Shoreline Seismic Upgrade Bylaw in the amount of $51,510 at this meeting. /Carried. Unanimous.
3 readings, and that the Secretary-Treasurer and the Board Chair be authorized to execute and seal this Bylaw on behalf of the Board./ Carried. Unanimous.

d) Revised 5 Year Capital Plan (Pp 51-54 agenda) :
That the Board approve the revised 2015/16 5 Year Capital Plan for submission to the Ministry of Education./ Carried. Unanimous.

  • The Ministry of Education called SD61 to say that there was a new requirement for the 5 Year Plan, and to include  projects that had been approved but were not underway (Shoreline, Vic High, Cedar Hill). Thus the revision.

E. Question Period: None
F. Public Disclosure of In Camera Items:
None
G. New Business / Notices of Motion:
a) Watters: That the Board give direction to the Chair to respond to the letter from the Greater Victoria Teachers Association re the Blanshard School property.
G.1 New Business
G.2 Notice of Motion:
None.
H. Adjournment: 8:45 pm

About Diane McNally