The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.  Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015 (January – June 2016 to be added in August 2016). Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2: Board Meeting
P3: District 61 PAC (aka DPAC, VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils)

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.  Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015. Motions may be shortened but retain essential information.

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Next Meetings
Mon June 6 7 pm Education Policy and Directions Standing Committee (location TBA)
Mon June 13 7 pm OPPS (board Room)
Mon June 20 7:30 Board Meeting (Board Room) : Annual election of Board Chair, Vice Chair, Committee Chairs, and other business

Dec 14 / 15 Board: McNally: That the Board amend Bylaw 9360 General Meeting of the Board to add “Each year thereafter during the term of office, the election of Chair, Vice-Chair, and Board representatives to various agencies where the Trustees have regular representation and the appointment of Trustees to  internal and external committees shall take place at the June Board meeting” at the end of Article 2.  / Carried. Unanimous.

Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Trustees don’t “have to”  attend Standing Committee if not assigned. Standing  Committee structure operates on less formal   Rules of Order than does the Board,  ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows. The question can’t be called in a standing committee. Most substantive debate on motions takes place at the standing committees.  Standing Committees also provide for dialogue between  presenters and the Board.

Operations Policy and Planning Standing Committee:
Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education  Policy and Directions:
Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum)
Policy Review Subcommittee:  (advises both Standing Committees)
March-June Leonard/Watters   Sept-Dec Nohr/Whiteaker
Jan17-March/ April McNally-Paynter

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.  However, the relevant Bylaw also says “All members of the Operations Policy and Planning Committee shall be ex officio members of the Education Policy Development Committee with voting rights”. So assigned Trustees are the ones who count for quorum = 3.

External Trustee Liaison assignments are made by  the Board Chair.