Oct 3/16: Ed Policy&Directions: Point of Order: How It Works

Robert's Rules

Related organizations: BC School Trustees Association,BC Principals and Vice Principals Association, BC Association of School Business Officials, Educational Resource Acquisition Consortium (ERAC).

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee  meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

P1:Meeting Schedule /  Trustee  Appointments
P2: Ed Policy and Directions Meeting
P3: SD61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Next Meetings
Mon Oct 11
7 pm Operations Policy and Planning (Board Room)
Mon Oct 31 7:30 Board Meeting (Board Room)
Mon Nov 7 7 pm Ed Policy and Directions (location TBA)
Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

A Policy Subcommittee has been formed to review Policies and Regulations, some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy. Recommendations come to the Operations Policy and Planning Standing Committee.

Trustees are assigned by the Chair as members of one of the two standing committees, Education Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.Trustees don’t “have to”  attend Standing Committee if not assigned, and some don’t, but standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal Rules of Order than does the Board,  ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows. The question can’t be called in a standing committee, so debate can’t be limited (p 500 Robert’s Rules 11th Ed. p 500. The clever Robert’s people don’t put the most recent edition online; you have to buy the book). Most substantive debate on motions takes place at the standing committees.  Standing Committees also provide for dialogue between  presenters and the Board. Many people believe Standing Committees have less status than the Board meeting, but for input to the Board and dialogue on issues, Standing Committees are the most powerful venues.

Operations Policy and Planning Standing Committee: Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education  Policy and Directions: Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum)
Policy Review Subcommittee: (advises both Standing Committees)  March-June Leonard/Watters  //  Sept-Nov Nohr/Whiteaker //  Dec-Feb 17 McNally-Paynter.

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.  However, the relevant Bylaw also says “All members of the Operations Policy and Planning Committee shall be ex officio members of the Education Policy Development Committee with voting rights”. [In at least two cases, one being January 24, 2008, a non-committee  member was “voted in” as a voting member of the Committee, since there was no quorum, a complete breach of process] So, assigned Trustees are the ones who count for quorum=3.

External Trustee Liaison assignments are made by  the Board Chair.

About Diane McNally