The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.
P1:Meeting Schedule / Trustee Appointments
P2: Ed Policy and Directions Meeting
P3: SD61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness
Mon Nov 14 7 pm Operations Policy and Planning (Board Room)
Mon Nov 28 7:30 Board Meeting (Board Room)
Mon Dec 5 7 pm Ed Policy and Directions (location TBA)
Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)
The Chair has a duty to make sure the rules of the assembly are followed, not the “rules of the Chair” or “Board Traditions” (p 90, Robert’s Rules in Brief”). A “Point of Order” calls attention to the fact that a rule is being broken. Grounds for a Point of Order: If a member of the assembly (an elected individual, in this case a Trustee) notes a breach of a Bylaw, anyone’s defiance of normal standards of decorum in a meeting, the Chair allowing a motion that is out of order (need to have a good reason for that call) speak up and call “Point of Order” (p 251 Robert’s). The Chair then states “Point well taken” or Point not well taken”. If the Chair does not allow the Point of Order, the Chair must state the reason, based in RRO, SD61 Bylaw, or SD61 Policy. The Chair’s opinion is not enough. If the Chair is not able to explain a valid reason, RRO requires the Chair to consult with the meeting parliamentarian (p 254) or call a recess while the Chair reads RRO 11th Edition and/or Bylaws to find a reason.
Recent Change to Standing Committee vote: October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous. this had the effect of allowing only members of the Sanding Committee to vote on motions, though other Trustees, if they attend, can participate in the debate. The Chair of the Board is an ex officio member of both Committees, with voting rights. A quorum is a majority of trustee members on the committee.
Related organizations: BC School Trustees Association,BC Principals and Vice Principals Association, BC Association of School Business Officials, Educational Resource Acquisition Consortium (ERAC).
SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.
At any given time a few Ad Hoc Committees are in operation to deal with specific issues.
Trustees are assigned by the Chair as members of one of the two standing committees, Education Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.Trustees don’t “have to” attend Standing Committee if not assigned, and some don’t, but standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as Standing Committee structure operates on less formal Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee can speak as many times as the Chair allows. The question can’t be called in a standing committee, so debate can’t be limited (p 500 Robert’s Rules 11th Ed. p 500. The clever Robert’s people don’t put the most recent edition online; you have to buy the book). Most substantive debate on motions takes place at the standing committees. Standing Committees also provide for dialogue between presenters and the Board. Many people believe Standing Committees have less status than the Board meeting, but for input to the Board and dialogue on issues, Standing Committees are the most powerful venues.
Operations Policy and Planning Standing Committee: Chair Leonard; McNally, Paynter, Watters (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education Policy and Directions: Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum
External Trustee Liaison assignments are made by the Board Chair.
These assignments will change after November Board meeting internal elections for Chair, Vice Chair, Standing Committee Chairs. The elected Chair will make assignments.