Nov 14/16 Operations Policy&Planning: The Record Off The Record: Finally.

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are posted on the SD61 website, one month after the meeting.

BYLAW 9368  SD61 Greater Victoria :PROCEDURE
100.00 In all meetings of the Board of Trustees, procedures shall be governed by Robert’s Rules of Order, except where provisions of the bylaws of the Board or the Schools Act may conflict, in which case the latter shall prevail.

Sticky post: Motions and Trustee Voting Records
January 2012 –  June 2016.

Motions may be shortened but retain essential information.

P1: Meeting Schedule / Trustee Appointments
P2: OPPS Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC /British Columbia Confederation of Parent Advisory Councils info (no School Act basis for BCCPAC)

Meeting schedule here. Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Videos under the Board of Education menu.) Next meeting: Mon Nov 28, 7:30 : Board meeting.

SD61 Greater Victoria School District includes Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

A Policy Subcommittee has been formed to review Policies, some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees are assigned by the Chair as members of one of the two Standing Committees, Education Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.Robert’s Rules stipulate that the Chair cannot refuse to put a motion on the agenda (unless it is egregious).

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as Standing Committee structure operates on less formal Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.

Operations Policy and Planning Standing Committee: (until December 2016)
Chair Leonard; McNally, Paynter, Watters (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education Policy and Directions:(until December 2016) Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum)

For OPPs and Ed Policy, “quorum is a majority of trustee members on the committee”. So assigned Trustees are the ones who count for quorum = 3. a recent change to the relevant  Bylaw confines votng rights to assigned members of the Committee, no longer any Trustee who attends.However, any Trustee can make a motion. (D.2 v. October 24 Board meeting]

Policy Review Subcommittee: (advises both Standing Committees)
March-June Leonard/Watters (term ended) Sept-Nov Nohr/Whiteaker
Dec-Feb 17 Paynter.

External Trustee Liaison assignments are made by the Board Chair. Terms below go to December 2016, when internal Trustee elections take place.

About Diane McNally