Jan 16/17: Operations Policy and Planning: The Record Off The Record: Long Term Facilities Planning is Exciting!

P3

Interesting SD61 parent David Marcovitz’s presentation September 2016 re VCPAC / SD61 DPAC representation of parents  here.

DPAC (District Parent Advisory Committee)

PAC & DPAC Grants: ” Parent Advisory Council and District Parent Advisory Council (PAC and DPAC) grants are intended to benefit K-12 students in British Columbia through enhancement of extracurricular opportunities and community involvement. This page includes information about these grants, including: eligibility, grant amounts, application periods, how to apply, online application resources (tutorials, tips, FAQs, etc.) and more.”

For interest:

Victoria Confederation of Parent Advisory Councils /  DPAC

Any perceived errors, please quote the error and provide correction.

How DPACS Work

School Act, British Columbia: District parents’ advisory council
8.4 (1) A parents’ advisory council, through its elected officers, may apply to the board for the establishment of a district parents’ advisory council.(2) On receipt of an application under subsection (1), the board must establish a district parents’ advisory council for the school district consisting of representatives elected to the council under subsection (3).(3) Each parents’ advisory council in a school district may elect annually one of its members to be its representative on the district parents’ advisory council for a term of not more than one year. (4) There must be only one district parents’ advisory council for each school district. One person can hold the voting cards for three schools, if that individual has a child in all 3 levels K-12. Check that here.

Even reading between the lines, there isn’t anything that says a DPAC is the only / exclusive voice of parents in a School District, or that parents have to take any problem to their PAC first, or that DPAC shoudlld control all funding for parent education opportunities (some School Districts don’t fund their DPAC at all) , but these are the  often reiterated position  position of the SD61 DPAC. Disagreeing with with the SD61 DPAC is  “abuse”, apparently.[Points to Ponder]

Purpose and operation of district parents’ advisory council
8.5(1) Subject to section 67 (5.1), the district parents’ advisory council may advise the board on any matter relating to education in the school district. 2) A district parents’ advisory council must make bylaws governing its meetings and the business and conduct of its affairs, including bylaws governing the dissolution of the council. (3) A superintendent of schools for the school district, a designate of the superintendent or a trustee of the school district may attend any meeting of the district parents’ advisory council.

School Act Part 6 — Boards of Education Division 1 — Corporate Status and Meetings: Meetings and chair : 67  (5.1) Without limiting subsection (5), a board may establish procedures respecting the provision of advice by a district parents’ advisory council to the board.

Information from the VCPAC Constitution (much of any District Parent Advisory Council Constitution content is set as requirement in the School Act ):

ARTICLE VIII. CONSTITUTIONAL and BYLAW AMENDMENTS
1.The Constitution and Bylaws of VCPAC may be amended only by a Special Resolution passed by at least seventy-five percent (75%) of the members present at any General Meeting,given that Notice of the proposed amendments has been provided to the membership at least twenty eight (28) days prior to the meeting at which they are to be considered.”

  • Unit of membership for voting purposes is a school Parents’ Advisory Council, (which sends an individual representative), not the individual representative, or  individual parents who show up at the meeting .

See above re 1 person holding 3 votes.

  • All PACs within SD61 [45 schools] are voting members unless they have waived membership in writing. Each PAC will have one vote.
  • General Meetings monthly from September-May except December, unless otherwise determined by membership [1 vote per PAC].
  • Quorum for General Meetings is 1/3 current membership[1/3 of the number of school-based PACs that have not opted out, each having one vote representing that school’s parents =approximately 15 votes representing all parents of the approximately 19,000 students in SD61 schools = 8 votes a majority. ]. An individual may be a delegate for more than one PAC [more than one school] and therefore carry more than one vote.[ It appears for the 2016-17 year,  several schools do not have a PAC chair (indicating parents at those schools don’t want to participate  in the DPAC as currently functions), so the President (or other Executive member) is the liaison. On the PAC Chair list it looks like the DPAC President carries 9 votes, but reportedly, this is not the case. ] Each PAC will elect a delegate to be their representative at VCPAC. If a dispute arises as to the status of a delegate, the VCPAC Executive may investigate the matter and make a determination.
  • Additional General Meetings may be called at the discretion of the Executive. An Additional Meeting will be called by the Executive within seven days of receiving a request by petition representing ten percent (10%) of the membership (10% of member PACs).
  • All decisions relating to official VCPAC positions on educational issues must be approved by Special Resolution. Voting by show of hands (of single delegates from PACs) with exception of election of Executive members done by secret ballot. No proxy votes. A Special Resolution is resolution passed in general meeting by a majority of not less than 75% of the votes of those delegates representing members [a member is one PAC, not an individual parent] of VCPAC who, being entitled to do so, vote in person, or a resolution consented to in writing by every member [the one delegate per school] of VCPAC who would have been entitled to vote on it in person at a general meeting. [75% of quorum = 75% of 15 votes = 11 votes can represent parents of 20,000 students in SD61.]
  • Executive meetings held at discretion of Executive, minimally 5 annually. Quorum is majority of Executive members [possible 12 elected officers of VCPAC, so quorum could be 5, or 7.As of October 26, currently 7 Executive members listed ,  so quorum 4, majority vote 3] . Subsequent to the election of the 9 permanent Executive members, the membership may add up to an additional 3 temporary Executive positions only from those individuals nominated prior to the election of the permanent directors. To be successful a candidate will require majority vote from the membership [a member is one representative of a school PAC, not individual parents] present at the meeting. No Executive positions will be filled by acclamation. Executive members of VCPAC: Chair, Vice-Chair, Secretary-Treasurer, 5 Directors, up to 3 additional Directors, if approved at an AGM. The Chair, Vice-Chair, Secretary and Treasurer only may not hold the same position for more than 4 consecutive terms. The Executive will process its decisions by making recommendations by notice of motion to the General Meeting for approval with the exception of time sensitive issues. [With Executive quorum being possibly 4, a majority of that quorum = 3 votes. It’s possible 3 votes could be seen to represent the voice of all parents of the 20,000 students in SD61, on “time sensitive issues”.]

2015-16 school year meeting minutes here.

SD61 DPAC Executive for 2016-17, effective June 1/16:

President – Audrey Smith (term 2 of possible 4)
Vice President:  Norm Tandeberg
Secretary:  Swati Scott
Treasurer:  vacant
Director:  Vincenza Gruppuso
Director:  Marketa Lund
Director:  Jodi Whiteman
Director:  Tamara Pillipow
Director:  vacant

SD61 DPAC Executive for 2015 / 2016: Effective June 1/15:
President – Audrey Smith
Vice-President – John Bird
Secretary – Wendy Joyce
Treasurer – Brena Robinson
1. Director – Swati Scott (new)
2. Director – Norm Tandberg
3. Director – Ted Godwin (new)
4. Director – Kami Bourgeois
5. Director – Vincenza Gruppuso

2014-15:
1.President: John Bird (President for 06-07, 07-08, 08-09, [09-10 no AGM documents on VCPAC site; 2010-11 no meeting documents at all on site] , 2011-12, 2012-13, 2013-14, 14-15)
Liaison to: Colquitz, HLL/SJ Willis, Sir James Douglas
2.Vice President / Vice Chair: Audrey Smith (President 2015-16) Liaison to: Glanford, Marigold, McKenzie, Northridge, Rogers, Spectrum, Strawberry Vale
3.Secretary: (Treasurer 2015-16) Liaison to: Craigflower, George Jay, Rockheights, Tillicum, Victoria West
4.Treasurer: Wendy Joyce Liaison to: Gordon Head, Hillcrest, Lambrick Park, Mount Douglas, Torquay

  • Director: Kami Bourgeois (Back for 2015-16) Liaison to: Arbutus, Campus View, Cedar Hill, Doncaster, Lakehill, Reynolds
  • Director: Tiffany Carlyle Liaison to: Braefoot, Cloverdale, James Bay, Margaret Jenkins, South Park, Victor
  • Director: Vincenza Gruppuso (Back for  2015-16) Liaison to: Frank Hobbs
  • Director: Norm Tandberg (Back for 2015-`6) Liaison to: Central, Eagle View, Esquimalt, Macaulay, Shoreline, Victoria High, View Royal
  • Director: Kyla Ward Liaison to: Lansdowne, Monterey, Oak Bay, Oaklands, Quadra, Willows