March 13/17: Board Meeting: One Learning Community Committee

false lily of the valley

False Lily of the Valley: One of habitat Acquisition Trust’s Top 10 Native Plants

Lined Paper (The Record Off The Record) is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Strategic plan here.

P1: Backgrounders/ Meeting Schedule Trustee  Appointments /  Next mtng April 3.
P2: Board or Standing Committee Meeting:
Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)
P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations Policy&Planning: Chair Watters, McNally, Leonard, Paynter
Education  Policy Development : Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: Dec/16-Feb/17: McNally&Paynter [McNally gave notice could not attend these]// Mar/17–May/17 Ferris&Orcherton

 Standing  Committees  operate on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time.  After a motion to restrict voting in Standing Committees  to only assigned members of the committee (sensible as if all Trustees are present and vote, it’s an improperly constituted  Board meeting), some Trustees have chosen not to attend the committee if they don’t have a vote.  So members of the public / stakeholders think they may be wasting their time to present at a Standing Committee, and want voice at the Board meeting. Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials. If this is to change it needs to change in the applicable Bylaw, not just because some think it’s a good idea (but an ill-defined idea) vs encouraging Standing Committee participation to a much greater degree.

The Public Engagement Ad Hoc Committee is discussing stakeholder participation at Board meetings, and will bring a recommendation to the Board.

Reports from Committee members were never required until my motions of June 2015.  Several committees Trustees were assigned to in the 2012 term (and for years before) never met – or didn’t even exist.

McNally: 1. That the Board of Education of School District No. 61 (Greater Victoria) approve that all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair once per school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015. /  Carried   For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter  Against: Ferris, Leonard  Abstain:Orcherton

McNally: 2. That the Board of Education of School District No. 61 (Greater Victoria) approve that each Trustee (one Trustee agreed upon by a consensus in multi-Trustee committees) appointed to [internal] the Needs Budget Advisory Committee  , District Culture and Community (disbanded), District Gay/Straight Alliance (now Gender and Sexuality Alliance) , ANED [and ANEC] and French Immersion Advisory Committee, be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015. / Carried. For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter Against:   Ferris, Leonard, Orcherton


Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard


Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters


Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)


Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters


British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker


About Diane McNally