Nov 27/17: Board Meeting: Internal Board Elections; SD61 Bylaw 9111 Charitable Status; Public Engagement Plan; Language Programs

SD61 Greater Victoria Standing CommitteesBoard meetings, and Ad Hoc Committee meetings  are held on the traditional territories of the Esquimalt and Songhees Nations.

Agenda here.
Chair: Ferris (Vice Chair; Loring-Kuhanga by phone from Tanzania)
 Ferris (elected 1999), Leonard (elected 1996), Loring-Kuhanga (elected 2011), McNally (elected 2011), Nohr (elected 2011), Orcherton (elected 1999), Paynter (elected 2014), Watters (elected 2014),  Whiteaker (elected 2014).

Agenda amended to include 2 minute (turned into 3) verbal report from Trustee Nohr . Minutes of October 23 approved. Official minutes on SD61 website; Lined Paper record here (scroll down in copy). No Business Arising From Minutes.

A. 4 Trustee Elections:
a) Chair: Nominated: Ferris (declined), Loring-Kuhanga, Watters (declined): Loring-Kuhanga acclaimed.
b) Vice Chair: Nominated: Ferris, Nohr (declined), Watters : Elected Ferris.
c) BCPSEA Rep: Nominated: McNally (declined), Orcherton (declined), Paynter, Watters (declined): Paynter acclaimed.
d) BCSTA Provincial Councillor: Nominated: Orcherton (declined), Nohr (declined), Paynter (declined), Watters (declined), Whiteaker : Whiteaker acclaimed.

Still to be reassigned (will take place at December Board meeting; assignments made by Chair):

December 2017-2018


Aboriginal Nations Education Council Diane McNally
Advocacy Committee (Newly formed committee by motion)
Audit Committee (Newly formed committee by motion)
District Facilities Planning Committee Tom Ferris
Gender Sexuality Alliance (previously District Gay/Straight Alliance Committee) Jordan Watters
Equity Ad Hoc Committee Rob Paynter and Jordan Watters
French Immersion Advisory Committee Tom Ferris
Middle School Review Committee Elaine Leonard and Ann Whiteaker
One Learning Community Committee Ann Whiteaker
Policy Sub-Committee Will re-start asap
Public Engagement Ad Hoc Committee Diane McNally and Peg Orcherton
Student Registration & Transfer Cte. Tom Ferris and Deborah Nohr

School Catchment Groups 

Spectrum Elaine Leonard and Tom Ferris
Mount Doug Rob Paynter
Oak Bay Edith Loring-Kuhanga
Reynolds Peg Orcherton and Deborah Nohr
Vic High Diane McNally
Lambrick Ann Whiteaker
Esquimalt Jordan Watters


Operations Policy and Planning Chair Jordan Watters, Diane McNally, Elaine Leonard and Rob Paynter
Education Policy and Directions Chair Ann Whiteaker, Deborah Nohr, Tom Ferris, and Peg Orcherton


Allied Specialist Association Peg Orcherton
CUPE 382 Jordan Watters
CUPE 947 Rob Paynter
Exempt Staff Tom Ferris (Alternate – Ann Whiteaker)
Greater Victoria Teachers Association Deborah Nohr (Alternate – Ann Whiteaker)
Principals & VP Edith Loring-Kuhanga (Alternate – Diane McNally)


British Columbia Public School Employers’ Association (BCPSEA)


Rob Paynter
British Columbia School Trustees Association (BCSTA)


Ann Whiteaker


Saanich Arts, Culture & Heritage


Diane McNally
Saanich Parks, Trails & Rec


Ann Whiteaker
Saanich Healthy Advisory Committee


Peg Orcherton
Victoria Family Court and Youth Justice Committee Jordan Watters

 No Student Achievement Presentations from schools,or District Presentations from staff.

A.7 Community Presentation: Melinda Budgell and Matt Staples, SD61 elementary school counsellors, spoke in support of the recently approved ” Base +” model of counsellor staffing at elementary schools.  Sees Youth and Family Counsellors  as contracting out and would  prefer more counsellors. As well, hoping for changes to the IBI case management model that requires an untenable amount of time in management hours on the part of counsellors. Epidemic of mental health issues with students. Is there any comparable planning for SD61 middle schools?

C. Trustee Reports: Chair Loring-Kuhanga’s report was read by Vice Chair Ferris (video on website). Trustee Nohr’s report on video as well.

November 2017 Trustee Report : Diane McNally, Trustee

Met with Mitzi Dean, MLA Esquimalt-Metchosin,  Oct 23 with Board Chair Edith Loring Kuhanga and Trustee Deborah Nohr – topics in public education .
Attended announcement from Hon Carla Qualtrough,
Minister of Public Services and Procurement, October 30 James Bay Community School re  Canada Child benefit.

Saanich Arts, Culture and Heritage  : No longer attending as no apparent relevance for SD61 Board.
Choices / Yates St Transitional Shelters

  • November 1 attended View Royal community meeting at Eagleview School. Spoke as an individual in favour of the proposed Our Place Therapeutic Recovery Community on the site of the current Choices Transitional Shelter (old YDC building) site. As  Trustee, no reports of concerns from the school re Choices, and as the TRC will be a closed abstinence based facility, no issues expected if it goes forward. (Rezoning proposal led by BC Housing soon).
  • November 8 attended community meeting at Central Middle School re re-opening of Yates St Transitional Shelter.

BCSTA:  Nov 7 attended BCSTA Bylaw Review Committee Vancouver (committee a result of SD61 motion that carried at April 2017 BCSTA AGM).

  • November 10 Vic High Remembrance Day Ceremony
  • November 10 Oaklands Remembrance Day Ceremony

Public Engagement Committee / ad hoc committees

  • November 9 Public Engagement Ad Hoc Committee

Aboriginal Nations Education Committee : Next meeting January

ANED: Ongoing: ANED reading  list:

  • Indian Residential Schools & Reconciliation Teacher Resource Book 2 11/12 (FNESC, FNSA 2015)

D. Board Committee Reports: One recommended motion (carried at Ed Policy November 16 so recommended by the Committee – minutes pp 18-20 agenda; Lined Paper report here).

That the Board approve the following recommended motion: 1. That the Superintendent and Associate Superintendent Whitten work with elementary principals and their staff to identify schools interested in implementing a “Whole School Service Delivery Model” for the 2018-19 school year; 2. That the Superintendent and Associate Superintendent Whitten work with the Inclusive Learning Team      and the Ministry of Education to provide profile funding to schools for students with an “H” Ministry designation; 3. That the Superintendent and Associate Superintendent Whitten continue to meet the itinerant staff, school-based teams and elementary principals, to discuss other supports, including the Base + model. / Carried. Unanimous.

Profile funding means the District  would request the same funding from the Ministry for two or three years based on the current dollar amount for students designated “H”, to avoid the significantly  time consuming documentation process needing to be repeated every year, freeing service time for student support.

Equity Ad Hoc

“H” Designation explained: Intensive Behaviour Interventions or Serious Mental Illness:      Students most in need of intensive interventions. Expected to be less than one percent (1%) of the student population provincewide. [One local school reportedly had 7 “H” or potential “H” designations. Expectations – and statistics – don’t  always match reality.]  Should have access to co-ordinated school/community interventions,
which are based on inter-service/agency assessment processes that are required to
manage, educate, and maintain the students in school and in their community. [“Should.” Maybe not, though.] Eligible to be in this special education funding category if they exhibit:

  • antisocial, extremely disruptive behaviour in most environments (for example,
    classroom, school, family, and the community); and
  • behaviours that are consistent/persistent over time.

Students with Serious Mental Illness eligible to be reported in this special education
funding category are those with:

  • serious mental health conditions which have been diagnosed by a qualified
    mental health clinician (psychologist with appropriate training, psychiatrist, or physician); and
  • serious mental illnesses which manifest themselves in profound withdrawal or
    other negative internalizing behaviours; and
  •  often have histories of profound problems, and present as very
    vulnerable, fragile students who are seriously ‘at risk‘ in classroom and other
    environments without extensive support.

In addition to meeting one of the conditions above, to be eligible for special education
funding, these behaviour disorders and or illnesses must be:

  • serious enough to be known to school and school district personnel and other community agencies and to warrant intensive interventions by other community agencies/service providers beyond the school; and
  • a serious risk to the student or others, and/or with behaviours or conditions that significantly interfere with the student’s academic progress and that of other students; and
  • beyond the normal capacity of the school to educate, provided “normal capacity”is seen to include the typical special education support/interventions such as school-based counselling, moderate behaviour supports, the use of alternate settings, and other means in the school environment.Reduction in class size or placement in an alternate program or learning environment is not by itself a sufficient service to meet the criteria.

Meeting the requirements to prove”beyond the normal capacity of the school to educate”  and meeting requirements for funding in the is category takes months of documentation, while the student gets no funding – no funding – or uses funding that another student brought in. And if and when the student does get funding – 3 hrs a day. Max. Everything will be fine in the afternoon.

D.2 Seven recommended motions from Operations Standing Committee (recommended as they a carried at that Standing Committee. Minutes for information pp 23-27 agenda (will be approved, or corrected, at Next OPPS(; Lined Paper record here.   Debate after agenda item 13. )

McNally: Sever i for debate.

i.That the Board support in principle reinvigorating the Greater Victoria Foundation for Learning and direct the Superintendent to bring back a revised Constitution and Bylaws as applicable, for consideration. / Carried. For: Ferris, Leonard, Loring-Kuhanga, Nohr, Orcherton, Paynter, Watters, Whiteaker    Against: McNally

  • McNally: Reference was made to the Vancouver School Board’s Foundation at the Ed Policy meeting at which this motion carried. That Foundation collapsed itself in 2009. The Foundation’s Board dissolved it in 2009 [below].  Teachers and the Board will have to apply and meet criteria. Who will define and choose what gets funded and what doesn’t? Are we moving  toward funding public education with golf tournaments?  School District 61 already has status as a charity.  Anyone can send in money any time. So do individual schools, which is problematic in the context of equity. This Foundation proposal demands an examination of expedience vs principle.
  • Orcherton: A bit iffy re the Foundation. Has to be arm’s length from the Board, and currently set up with 2 senior administrators and 2 Trustees. Could manage the SD61 art collection. Need clear ideas on what it will offer. Appeals for money have to be clear that the Ministry doesn’t abrogate repsnibity. Could set students and parents up to expect more than we can provide. [Still voted to go forward with it.]
  • Paynter: Will always be new and interesting things… don’t put a cap on it or control it in that manner. We do now have challenges with PAC fundraising and equity. This is not to be used to offset inadequate funding for education operations.No mechanism for how money coming in would be disbursed. Music library is one example. ONe offs not a good structure for disbursement.
  • Leonard: Original vision did consider equity. Recent OPPS discussion was about emergency preparedness – perfect vehicle for this Foundation.Necessity that is not funded by the Province. [If a thing in education is necessary, why isn’t it funded by the Province? That’s where the energy should go, not into accepting the status quo and fundraising to fill the gap.]
  • Ferris: Do enhancements that will make the District more equitable, not less.
  • Nohr: It will support equity.The charity aspect is very passive. We need to make an effort. [ How about advertising the charity?  Bylaw 9111 Charitable Trust Fund ]
  • Loring-Kuhanga: Concerns with constitution and bylaws.
  • Superintendent: Motion is to revise – should have community members, a student, others. January 2017 date filing was to keep the Foundation operating.
  • Secretary-Treasurer: Current consitutin meets requirements of the new Society Act.

Vancouver Public Schools Foundation board votes to dissolve foundation

Vancouver, B.C. (June 29, 2009) — Last month, the Vancouver Public Schools Foundation’s board voted to dissolve the foundation effective June 30, 2009 and move responsibility for the accounts to the Vancouver School Board. The Vancouver School Board is known for its primary role of supporting students and providing a world-class learning environment. School district staff can provide similar direction and support to VPSF objectives and donations. Donors will still be able to support public education through tax-deductable donations to the Vancouver School Board. Cheques may be made payable to Vancouver Public Schools Foundation until June 30, 2009. Beyond then, cheques should be made payable to the Vancouver School Board. VPSF donors have helped fund: CICB Wood Gundy Caring For Kids Hot Meals Programs, InnerCity Hot Breakfast Programs; Student Emergency; Tzu Chi Buddhist Relief; Dream Big Productions; Early/Intermediate Literacy; Kidsafe; Nightingale Organic Garden; and the Scientist in Residence Program. For information about donating to the Vancouver public schools, please contact the Vancouver School Board department that best suits your needs.

How to start a Foundation here. Under the Income Tax Act, a registered foundation may make grants or gifts only to qualified donees [SD61 is one] , including:

  • Registered charities
  • Registered Canadian amateur athletic associations
  • Registered national arts service organizations
  • Housing corporations resident in Canada constituted exclusively to provide low-cost housing for the elderly
  • The United Nations and its agencies
  • Universities outside Canada listed in schedule VIII of the Income Tax Act Regulations
  • Charities outside Canada to which Her Majesty in right of Canada (the Federal Government) has made a gift during the last 12 months
  • Municipalities in Canada
  • The Federal Government, Provincial Government, or their agents

SD61’s Bylaw 9111 “Charitable Trust Fund” was originally set up in 1985 and was not revised until November 15, 2010. 

SD61’s Policy 3451 “Donations to Schools” , approved in May 1985 and never reviewed, encourages donations to individual schools (think about how this affects the equity we strive for) , while admitting that

The Board believes that an adequate level of funding should be provided from tax revenues to ensure that an appropriate educational program is available to all students based on their needs. Notwithstanding that belief, the Board recognizes the present lack of funding and the desirability of enhancing education to whatever extent is possible.  To this end, the Board encourages donations to the District by parents and other interested parties.  Unless otherwise directed by the donor, donations will be used to provide equipment facilities or services which are additional to these provided from taxation sources. It is contemplated that the District may establish a Charitable Trust under its control [it has – see above] , in which event donors are to be encouraged to make contributions to that Trust rather than to independent trusts, or societies.  The District will obtain a charitable status under the Income Tax Act and will issue tax receipts for all donations wherever legally permitted.

The current proposal to reinvigorate the Foundation (5.B ii here) sees the Associate Superintendent of Partnerships and Pathways as administering the Foundation and supporting the Directors. The Directors are currently Trustees Elaine Leonard and Tom Ferris. Formerly the Directors were the Superintendent, Secretary-Treasurer, director of International Education.

Some other School Districts in BC do use Foundation funding for a variety of purposes- the easy to find ones below.

  1. Abbotsford SD34:  The Directors of the Foundation would now be elected by the members (who are the Directors). … In 2002 the name was revised to Abbotsford Community Foundation”. … The Abbotsford Community Foundation has experienced steady asset growth over the years.  This has come about through the generous giving of a number of people in the community plus the establishment of several special funds by other not for profit groups and special interest organizations within the area.  ACF’s current endowment is well over $10 million and from 1980 to 2016 has distributed over $9 million in grants and student awards.  The Abbotsford Community Foundation through the generosity of its donors provides grants to local charities through its Community Fund and scholarships to graduating Abbotsford high school students.
  2. Langley SD35:  The Langley School District Foundation was established to support and provide programs of excellence, not funded or fully funded by the Ministry of Education. Although the Foundation is independent of the Langley School District, its sole purpose is to support Langley students. Mission: To make learning UNFORGETTABLE for every Langley student. With the support of the community and our partners in the public and private sectors, we are committed to enhancing and enriching our educational programs to ensure that every Langley student receives the best education possible. Our job is to generate resources – donations, sponsorships, partnerships, expertise and volunteers – That will support initiatives and programs for Langley School District students.
  3. Nanaimo-Ladysmith SD68 : Nanaimo-Ladysmith Schools Foundation  first started as the Nanaimo Schools Financial Award Society in 1982 and is a registered, community-based charity that helps students-in-need, supports enhanced learning initiatives at Nanaimo Ladysmith Public Schools, and solicits  scholarships & bursaries  to assist graduating high school students with the high cost of post-secondary education. Nanaimo-Ladysmith Schools Foundation is a registered charity directed by a Board of community volunteers who raise funds. All donations are managed in the Foundation’s own bank and investment accounts. A professional accountant serves as Treasurer and oversees financial activity and annual reporting. NLSF has a license (#1101488) to operate a 50/50 Draw Payroll Contributionprogram. Half the draw will be given to the lucky recipient; the other half will benefit the Financial Awards program of scholarships & bursaries for graduating students. In 2017, Lotto 68 provided $9,000 in scholarships. Our generous donors help purchase musical instruments when district budgets are extremely tight.  Since 2009, NLSF has distributed $36,500 for instruments at 16 elementary schools.
  4. Cowichan Valley School District 79:  The Inspiration Foundation has been established to help fund projects initiated by members of the education community of School District No. 79 (Cowichan Valley).The Foundation had an initial funding of $250,000 to be expended over five years. A second former school district graduate has come forward with another $60,000 to provide for expanded educational opportunities in SD79. Initially, the money supported projects at the secondary level, but this has been expanded to include middle schools as well. The purpose of the Student Inspiration Foundation is to provide funding for new initiatives that have the potential to improve student achievement and/or motivate and inspire students to explore possibilities beyond their present experience. It is also intended to foster change by allowing individual teachers, groups of teachers and even entire staffs to explore new initiatives which, hopefully, will be of long term benefit for students in School District No. 79.
  5. Mission School District 75:   Information about the Mission Community Foundation’s Scholarships and Bursaries can be obtained by going to their website at

There has been a variety of crowdfunding  campaigns in BC School Districts. Torquay School   located in Gordon Head      won $100,00 for a new playground in a BC Automobile Association online vote. Chevron Fuel My School has generated controversy. Also associated with Chevron is  MyClassNeeds Foundation (MCN)  “… a registered Canadian charity that helps connect deserving K-12 classroom projects with interested donors through a crowdfunding website.” “… only principals and teachers were informed Chevron was the funder.” MCN looks popular. Who decides what “worthy” is?

Aren’t taxes the way we “crowdfund” public goods? Reallocation at the provincial level  is always a possibility, and a scarcity mentality is never the complete reality.

ii. That the Board approve naming the library at Tillicum Elementary School “The Lori Burley Learning Commons”./ Carried. Unanimous.
iii. That the Board approve Policy 3170 Board Reserves and accept Regulation 3170 Board Reserves for information./ Carried. Unanimous.
iv. That the Board approve the Audit Committee Terms of Reference. / Carried. Unanimous.
v. That the Board give all 3 readings of Bylaw 9210 The development of Policy at this meeting./ Carried. Unanimous.
vi. That the Board dissolve the Needs Budget Ad Hoc Committee. / Carried. Unanimous.
vii. That the Board establish an Advocacy Ad Hoc Committee to develop effective advocacy action plans in partnership with our stakeholders./ Carried. Unanimous.

D. c Public Engagement Plan: Trustee Orcherton and I worked on this plan along with the Superintendent and SD61 Communications staff in 21 meetings of the Public Engagement Committee. Pp 63-74 agenda. Report from Katie Hamilton, Communications Consultant: Website  updated. 1% of visits are to the Board pages.This last year, communications staff made 30 public announcements / press releases; in the previous 4 years combined, total was 24. Using Facebook (older demographic), Twitter. Video has high potential for staff, parents, students.

  • Watters: Goal 4: Concerned that Chair not represented as face and voice of the Board , at all. Was picturing a Board, Communication Plan- this is a District Communication Plan.
  • Orcherton: Not finished yet; some “parking lot issues”.
  • Loring-Kuhanga: Add Vice Chair at 1.7.
  • Audrey Smith, DPAC: ” Develop annual parent workshop” – looks like District will do that. No. DPAC will do that.

E. District Leadership Team Reports:  a) Superintendent’s Report p 75.

b) Language Programming Review pp 76-88. 

  • Jason Gammon, GVTA: What is expectation re Core French in Grade Four? No curriculum or materials.Teacher supposed to create?
  • Deputy Superintendent Green: Could be conversational scenarios… no curriculum.

c) Trustee Questions:

  • Watters: New West sanctuary district and uncertain immigration status of some refugees. Do we track this?
  • Superintendent: Immigration status flows through Jeff Davis (International Student Program). No statistics but aware of needs and families and are working with them on immigration status. Could be conflicts with Canadian Border Services, and work with them also. Have a grace period to acquire documentation.
  • Watters: What about kids staying with parent in shelters?
  • Superintendent: We don’t hear from them. Often sensitive situations; sometimes information comes through principals.

E.2 Secretary-Treasurer’s Report p 90.
F. Question Period: None.
G. Disclosure of In Camera Items: No disclosure.
H. 1. New Business: None 2. Notice of Motion [for Ed Policy]: Orcherton: That the Board direct the Superintendent to create a policy on how the Board recognizes individuals who make significant contributions to the District.
I. Adjournment:
9:25 pm 







About Diane McNally