McNally Motions January 2012 – June 2022

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Civic elections October 20, 2018.  Cick for vote results.

NOVEMBER 2018 – OCTOBER  2023

Elected Board: Whiteaker, McNally, Leonard, Duncan, Watters, Paynter, Ferris, Painter, Hentze

Nov 5/18: Inaugural Board Meeting
New Board: Duncan (2018), Leonard (1996), Ferris (1999),  Hentze (2018), McNally (2011), Painter (2018), Paynter (2014),  Watters (2014), Whiteaker (2014) [Results here]

Nov 13/18: Combined Ed Policy & Directions / Operations Policy & Planning

  • McNally: No motions

Nov 26/18 Board

  • McNally: That the Board of Education of School District No. 61 (Greater Victoria) submit the extraordinary resolution “Removal of Honourary President” as presented, to the BCSTA AGM:  BCSTA amend Bylaw 2(a) as follows: 2. Officers a. The officers of the Association are: i. the Minister of Education who shall be the honorary President of the Association; ii. the President; iii. the Vice-President; iv. the immediate past President, but only for a term of one year following the election of a new President v. the Directors, who shall be four (4) in number for those years the immediate past President is an officer of the Association, and five (5) in number otherwise; vi. the Chief Executive Officer, who shall be the secretary treasurer. Each officer, other than the honourary President, the Chief Executive Officer and the immediate past President, shall be elected at the Annual General Meeting, shall take office at the conclusion of that Annual General Meeting, and shall hold office until his/her successor takes office at the conclusion of the next Annual General Meeting thereafter, or until he/she ceases to be a trustee serving on a member Board, whichever occurs earlier. In the event that the immediate past President becomes unable to serve on the Board of Directors, or ceases to be a trustee of a member Board, the position shall be deemed vacant. / Carried.Unanimous.

Rationale: April 2018: Resolution E.4 below [above] failed again [second time] , but it was encouraging to see 66.5% support this year. This is an “Extraordinary Motion” and as such requires 3/4 support in a vote. Trustee Whiteaker did the background research to support the motion which was originally brought to the SD61 Board table by McNally. Trustee Whiteaker presented the resolution at the 2017 AGM; it failed with significant opposition and remarks about “the wrong time” and “hurting the relationship with the Minister”. (This is not personal; it’s political process. SD61 Board colleagues have spoken to the Minister in face to face discussion.) The Pan-Canadian Study of School District Governance (Canadian School Boards Association, 2013) states “… it is essential that school boards maintain their relative autonomy from government in their decision-making (p15)”. Trustee McNally presented at the 2018 AGM. Robert’s Rules states that a motion can come back to the table at future sessions, so I plan to take this to the 2019 AGM, hoping for 75% support.This motion strengthens the status of the BCSTA as an organization independent of the Minister of Education regardless of provincial government governing party, and aligns BCSTA’s bylaws with the intent and content of the Co-Governance Memorandum of Understanding (MOU).   The MOU states “This Memorandum of Understanding (MOU) is intended to define the working relationship between the Ministry of Education and the British Columbia School Trustees Association (BCSTA) as the representative voice of its member Boards of Education”, and   “The parties commit to clear division of responsibilities so that the Province and local Boards of Education can effectively perform their roles “.    Clearly, two separate parties with differing responsibilities are identified.The Ministry of Education through the School Act sets out its governance role in regard to Boards of education..The title “Honorary” as indicated in Bylaw 1c “Honorary Life Membership” gives the BCSTA membership the opportunity to honor an individual for distinguished service. This is not attached to any Office, internal or external. Striking “Honorary President” from Bylaw 2 will return to the membership the possibility of a democratically decided  decision to bestow the title “Honorary” for distinguished service. The “honor” will cease to be simply a reflection of a provincial government appointed cabinet position.As well, the title is to be conferred for “distinguished service within the organization”:“1c Honorary Life Membership : The Association may honor any person for distinguished service within the Association by conferring on such person honorary life membership in the Association by extraordinary resolution in accordance with the provisions of Article 21.”The history of this Bylaw has seen the Honorary President Officer position evolve from non-existent, to status as a membership-elected position in 1909, and finally,  to an automatic title given to Ministers of Education in 1981. BCSTA   cannot locate records of the rationale for the motion which led to latter change.In 1905 the BCSTA held its 1st  Annual Convention. There was no Officer position held  for an Honorary President:  “…officers to be elected annually and to consist of a President, a Vice-President, and a Secretary-Treasurer”. By 1909, at the 6th Annual BCSTA Convention, Vice President and Honorary President were added to the list of Officers, but the Honorary President was elected by the membership. As it happened, the first Honorary President elected was the Minister of Education at that time, H. E. Young.  (At a general meeting prior to 1981 the Honorary President title became an automatically conferred “honor” on the Minster of Education: “Bylaw 2: The officers of the Association shall be: honorary president who shall be the Minister of Education, president, vice-president, two directors, the immediate past president, and the executive director, who shall be secretary and treasurer of the Association, all of whom except the honorary president, the executive director, and the immediate past president shall be elected annually at the general meeting…”.  No rationale for the bylaw amendment motion can be found for this change.

  • McNally: That the Board  submit the resolution to the BCSTA AGM which directs the BCSTA President to consult with appropriate committees and individuals and modify internal BCSTA legislation as needed, in order to discontinue the practice of of the BCSTA President appointing the members of the BCSTA Indigenous Education Committee, and that BCSTA internal legislation be written to establish a process whereby BCSTA Branches (8) each elect a member to represent that Branch on the Indigenous Education Committee, members to be of self-identified Indigenous background. / Carried.

Dec 3/18: Ed Policy & Directions
Members: Duncan (Chair),  Ferris, McNally, Painter, Watters ex officio (vote but not counted for quorum)

  • McNally: That the Board direct the Superintendent to provide the Board with a report on the current status of items 1 and 2 from the Nov 27 Ed Policy&Directions meeting recommended motion [D on that agenda] : 1. The Whole School Service Delivery Model and a list of the schools that are participating 2. The status and explanation of profile funding for students with severe Behaviour and Mental Health diagnosis (Category H) , along with provision of District-wide number for students in that category  for the 2018-19 school year. / Withdrawn as questions answered by a presentation in the meeting.

Dec 10/18 Operations Policy & Planning

  • McNally: No motions

Dec 17/18 Board

  • McNally: No motions.

Jan 28/19 Board Meeting

H1. New Business a) McNally: That the Board  task the Policy Advisory Committee with development of Governance Policies for the Board, beginning with the role of the Chair, role of Trustees, and role of the Board.
Amendment: 
Whiteaker: That the motion “That the Board  task the Policy Advisory Committee with development of Governance Policies for the Board, beginning with the role of the Chair, role of Trustees, and role of the Board” be amended to include the word “Vice-Chair” after chair. / Carried Unanimously

As amended: That the Board of Education of School District No. 61 (Greater Victoria) task the Policy Advisory Committee with development of Governance Policies for the Board, beginning with the role of the Chair, Vice-Chair, role of Trustees, and role of the Board. / Carried. Unanimous

b) McNally:  That the Board direct the Superintendent to provide a report to the Education Policy and Directions Committee on February 4, 2019, that clarifies a)which District programs have been closed, b) which are still open, c) the 2019-2020 future of any district program still open, d) if a program has been described as “repurposed”, the meaning of “repurposed” for any District program that has been described as “repurposed”, e) the District response to parents from the Arbutus program or any other program who have requested in public or otherwise that it remain open, f) an update on shifts in high school special support blocks [ For example, Spectrum has decreased from 3/4 blocks to 2/4 blocks], g) a statement on the future of Challenge programs.

Painter : That the motion  be referred to the February 4, 2019 Education Policy and Directions Committee Meeting. /  Carried For:  Painter, Paynter, Ferris, Hentze, Whiteaker, Watters  Against: McNally   Abstain: Duncan

Feb 4/19 Education Policy and Directions Standing Committee

C3. McNally: That the Board direct the Superintendent to provide a report to the Board at the next Board meeting on February 25th, Ed Policy March 4 2019, that clarifies; a) which district programs have been closed; b) which are still open; c) the 2019-2020 future of any district program still open; d) if a program has been described as “repurposed,” the meaning of “repurposed” for any district program that has been described as “repurposed”: e) the District response to parents from the Arbutus program or any other program who have requested, in public or otherwise, that it remain open; f) an update on shifts in high school special support blocks, for example, Spectrum has decreased from 3/4 blocks to 2/4 blocks; g) a statement on the future of Challenge programs. / Carried as amended. For: Duncan, Ferris,  McNally Against: Painter, Watters

Amendment: Watters: report to Ed Policy March 4./ Carried

C.5 McNally: That the Board direct the Superintendent to maintain the program at Arbutus Global Middle School that serves students with “low incidence” designations, with current staffing levels and in the current classroom space, and that it not be closed except by Board vote preceded by full stakeholder consultation.  / Carried (but defeated at the next Board meeting): For: Duncan, McNally, Painter   Against: Ferris, Watters

C.9 From the floor: McNally: That the Board direct the Superintendent to retain the current spaces and current staffing ratios at Victor School for the use of the students currently enrolled in the Victor School education program, that the program be opened to new student intake,  and that the program remain in place and operational as an ongoing placement option as per Policy 5148 Alternatives to the Integrated Classroom ,  and that any proposed change  and related planning in regard to program operation or the program physical situation be made only after adherence to Policy 1163 Consultation, and only with the informed approval of the Board./ Defeated. For: Duncan, McNally  Against: Ferris, Painter Abstain: Watters

Feb 19/19 Operations Policy and Planning

C.i From Policy Subcommittee (Was McNally’s motion, originally, to develop a Policy): That the Board approve the new Policy 6163.7 Classroom Pets and accept the new Regulation 6163.7 Classroom Pets. / Carried. Unanimous.

Feb 25/19 Board Meeting:
D.1 b i McNally: That the Board  direct the Superintendent to provide a report to Ed Policy and Directions Committee at the next meeting on March 4th, 2019, that clarifies; a) which district programs have been closed; b) which are still open; c) the 2019-2020 future of any district program still open; d) if a program has been described as “repurposed,” the meaning of “repurposed” for any district program that has been described as “repurposed”: e) the District response to parents from the Arbutus program or any other program who have requested, in public or otherwise, that it remain open; f) an update on shifts in high school special support blocks, for example, Spectrum has decreased from 3/4 blocks to 2/4 blocks; g) a statement on the future of Challenge programs. /

Amendment, Painter: Report on June 25. For: Ferris, Hentze, Leonard, Painter, Watters Whiteaker Against:  Duncan, McNally, Paynter   / Amendment carried. [Second postponedment. Hmm. My understanding is that parent commitments need to be made to whatever District programs are left, by April.]

iii McNally: That the Board  direct the Superintendent to maintain the program at Arbutus Global Middle School that serves students with “low incidence” designations, with current staffing levels and in the current classroom space, and that it not be closed except by Board vote preceded by full stakeholder consultation. / Defeated. For: Duncan, McNally, Paynter   Against: Ferris, Hentze, Leonard, Painter, Watters, Whiteaker

Amendment: McNally:  With ongoing District funding to support a District program of up to 10 students. / Defeated. For: Duncan, McNally, Paynter   Against: Ferris, Hentze: Leonard, Painter, Watters, Whiteaker

D.2 iv (Was McNally’s orignal motion) That the Board approve the new Policy 6163.7 Classroom Pets and accept the new Regulation 6163.7 Classroom Pets. / Carried. Unanimous. (McNally’s effort to amend by requiring that the pet be removed from the school  during emergency drill or actual emergency failed again. This is is a good as it gets, for now. )

Left off agenda as Chair had ruled “out of order”. McNally: Place motion on agenda at D.1 c; challenge the chair. (McNally: That the Board direct the Superintendent to retain the current spaces and current staffing ratios at Victor School for the use of the students currently enrolled in the Victor School education program, that the program be opened to new student intake,  and that the program remain in place and operational as an ongoing placement option as per Policy 5148 Alternatives to the Integrated Classroom ,  and that any proposed change  and related planning in regard to program operation or the program physical situation be made only after adherence to Policy 1163 Consultation, and only with the informed approval of the Board./ Defeated. For: Duncan, McNally  Against: Ferris, Painter Abstain: Watters ) Motion to sustain the Chair (ie agree that the motion is “out of order”): Sustain the Chair: Ferris, Hentze, Leonard,  Painter, Whiteaker   Oppose the Chair’s ruling: Duncan, McNally,  Paynter   Chair’s ruling “out of order” upheld; motion did not get placed  the agenda. (Still not sure why re “out of order”.)

April 15/19 Operations Policy and Planning

10.B  McNally: That the Board  direct the Superintendent to develop a budget that includes provision for no charge for SD61 schools that do not have a theatre to use school theatres in SD61 for school drama and music programs. / McNally requested that the motion be tabled until the Fall.

10.C McNally: That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to develop a budget that includes provision for full salary payment from the District budget for Reading Recovery teachers. / McNally requested that the motion be tabled until the Fall.

April 23/19 Board

H.1 a) McNally: That the Board direct the Chair to write a letter to appropriate contacts at the City of Victoria, the province, and the federal government,supporting the creation of the Canadian Maritime Museum located in Victoria’s Old Town. / Carried. Unanimous

June 3/19 Education Policy and Directions

C.4 McNally: That the Board of Education direct the Superintendent to provide a report directly from the Superintendent to the Board in September 2019 that provides: 1. the history of gifted education and related funding in SD61 and provincially to the present 2. complete information on funding changes provincially and in SD61 over the last ten years that have impacted gifted education in SD61 and the province 3. information regarding provision of targeted gifted education in SD61 over the last ten years 4. In-depth information explaining any proposed service delivery model / models of service under consideration for the 2019-2020 school year and forward for students designated “gifted” in SD61 in order that the Board may consider how best to allocate resources to serve the vulnerable gifted student population, before a service model that differs from current practice is put in place.

Amended Painter: That the Board of Education direct the Superintendent to provide a report directly from the Superintendent to the Board in September 2019 February 2020 …. Carried. Abstain: Ferris

June 24/19 Board

D.1 B ii:  McNally: (After discussion at the Board table) Motion to amend Ed Policy motion above : Replace “10” with “18” in part 2 and 3 [to reflect cuts and changes by BC Liberal government over those years]. / Defeated. For:  McNally, Duncan, Painter and Paynter   Against: Leonard, Ferris, Watters, Hentze and Whiteaker

Duncan: Amendment:  remove the word “directly” and strike #1 and #2, replace the word ‘ten’ with ‘two’ in the new #1 and amend the new #2 to read “Information explaining the current and any proposed service delivery model/models……” / Carried as amended. For:  Duncan, Painter, Paynter, Watters, Hentze, McNally and Whiteaker    Against: Leonard and Ferris

Leonard: Motion to refer this motion to September  9/19 Ed Policy and Directions Committee meeting. / Carried. For: Trustees Leonard, Ferris, Paynter, Painter, Hentze, McNally, Whiteaker, Watters Against: Trustee Duncan

September 9 / 19 Education Policy and Directions

C.4 McNally: Withdrawn : That the Board   direct the Superintendent to provide a report to the Board in February 2020 that provides: 1. Information regarding provision of targeted gifted education in SD61 over the last two years 2. Information explaining the current and any proposed service delivery model / models of service under consideration for the 2019-2020 school year and forward for students designated “gifted” in SD61 in order that the Board may consider how best to allocate resources to serve the vulnerable gifted student population, before a service model that differs from current practice is put in place.

Rationale for withdrawal: Chair, I request permission of the meeting to withdraw this motion and to speak briefly to my reasons for withdrawing. On April 24, 2017 a motion carried that directed the Superintendent to provide a report to Ed Policy on current practices and future directions for supporting gifted learners. I have been unable to find that report, but am told that meeting / tracking software will be helping with the existing problems  with finding staff reports. As a tangent, the sd61 website does have a “reports” sub menu but there is not much to be found there. So, once I have that report and the public has it also, there will be no need for this motion. As well, the motion recommended a review and update of Policy 6142.05 Education of Students or Learners with Gifted Abilities. I’m not sure how students and learners differ, but that’s not the main issue with the Policy – the main issue is  that this policy originated in 1987 and was last updated in 1992. The Policy Committee is on overload with policies that were not updated in a timely manner for a very long time, as for a significant period of time previous  SD61 Boards believed that Policy was not the purview of Trustees and was to be left to staff to update and generate. The Policy Committee is also working on creating vital policies that have never existed in SD61 – (for example, Evaluation if the Superintendent, Role of the Chair, Role of the Vice Chair) so the committee has not got to this task. Associated with that Policy is Regulation 2123.026 which was also created in 1987 and was last updated in 1995. So, before any motion regarding gifted students comes to the table, I suggest that the policy and regulation need review first, and in the social justice spirit of “nothing about us without us”, at that time VCPAC could be involved along with students in the existing Challenge programs at Mt Doug and Esquimalt. Requesting permission to withdraw the motion. [Because staff report to come.]

Sept 19/19 Operations Policy and Planning Standing Committee: McNally: No motions
Board Meeting: McNally no motions
Oct 7/19 Education Policy and Directions Standing Committee: McNally  no motions
Oct 21/19: OPP Standing Committee: McNally no motions
Oct 28/19 Board: McNally no motions

Nov 4/19 Ed Policy

  • McNally: That the Board of Education of School District 61 direct the Superintendent to report by category, monthly, in the regular open board meeting, the aggregate numbers of  students with special needs excluded outside the students IEP or daily plan, including the following categories: 1. being asked to stay home 2. being sent home 3. being dropped off late and or being picked up early by busing services 4. being excluded from field trips 5. being sent out of the regular classroom to the resource room, sensory/isolation or other room./ DEFEATED.   For: Trustee McNally  Against: Trustee Painter, Trustee Ferris, Trustee Duncan

Nov 18/19 OPP

  • McNally: Notice of motion: That the Board of Education of School District No. 61 (Greater Victoria) approve the following change to a) Bylaw 9360 Article 5 General Meeting of the Board, b) Bylaw 9360.2 Article B.3.4. regarding the agenda of the Operations Policy and Planning Standing Committee, and c) Bylaw 9360.2 Article B.4.4. regarding the agenda of the Education Policy and Planning Standing Committee, by adding, “The Community Presentations period is limited to a maximum of six speakers, each speaking a maximum of five minutes. In the event the named speaker on the list does not wish to speak, the speaking opportunity will be forfeited.”

Nov 25/19 Board (New Business below at10:30 pm)

  •  McNally requested this motion be postponed and moved forward to the December 16, 2019 Board of Education meeting:
    That the Board of Education of School District No. 61 (Greater Victoria) direct the Superintendent to report by category, monthly in the public Board meeting, aggregate numbers of exclusions of students with special needs outside the students’  IEP and / or daily plan, including: 1. being asked to stay home 2. being sent home 3. being dropped off late and / or picked up early by busing service 4. being excluded from field trips(s) 5. being sent out of the regular classroom to the resource room, sensory / isolation room, or other space.
  •  McNally requested that this motion be postponed and moved to the December 16, 2019 Board of Education meeting.
    That the Board of Education of School District No. 61 (Greater Victoria) approve the following change to a) Bylaw 9360 Article 5 General Meeting of the Board, b) Bylaw 9360.2 Article B.3.4. regarding the agenda of the Operations Policy and Planning Standing Committee, and c) Bylaw 9360.2 Article B.4.4. regarding the agenda of the Education Policy and Planning Standing Committee, by adding, “The Community Presentations period is limited to a maximum of six speakers, each speaking a maximum of five minutes. In the event the named speaker on the list does not wish to speak, the speaking opportunity will be forfeited.”

Dec 2/19 Ed Policy: McNally no motions
Dec 9/19 OPP: McNally no motions

Dec 16/19: Board

  • McNally( Lined Paper report linked):  That the Board direct the Superintendent to report by category, monthly in the public Board meeting, aggregate numbers of exclusions of students with special needs outside the students’ [plural] IEP and / or daily plan, including: 1. being asked to stay home 2. being sent home 3. being dropped off late and / or picked up early busing service 4. being excluded from field trips(s) 5. being sent out of the regular classroom to the resource room, sensory / isolation room, or other space. /   Motion to amend (Duncan): In doing so, the Superintendent will adhere   to the Ministry of Education Policy on the Protection of Personal Information when Reporting on Small Populations which applies to all school, district and ministry staff responsible for reporting or otherwise publicly releasing personal information and any other organization reporting information provided by the Ministry of Education. The Policy is intended to prevent the possibility of associating statistical or aggregate data with an identifiable individual. // Amendment CARRIED. For: Duncan, Hentze, McNally, Paynter, Whiteaker    Against: Ferris, Leonard, Painter, Watters // Motion as amended: DEFEATED.  For: Duncan, McNally,   Paynter.  Against: Ferris, Hentze, Leonard, Painter, Watters, Whiteaker

Jan 6/20: Education Policy & Directions Standing Committee

  • McNally (from the  floor) : Board  instruct the Chair to write a letter to the Minister of Education, the Premier and the Treasury Board, asking the government to increase public education funding via a significant increase to the per pupil amount in the 2020 Provincial Budget in order to realistically meet the needs of students in BC Public Schools. / Trustee painter: Motion to refer to Advocacy Ad Hoc Committee. / Carried. Unanimous.

Jan 20/20 Operations Policy & Planning Standing Committee

  • McNally: Board task the Superintendent with provision of one comprehensive District organization / reporting lines chart that includes personnel in all departments, to (but not including) the clerical support level, to be provided to the Board and posted in the “About Us” sub-menu under the”Our District” menu before February 24, 2020/ Defeated . For: Painter  Against: Hentze, Leonard, Whiteaker
  • Whiteaker: Not in support. Going way too dep and over Board responsibiity. Want flexibility for personnel. How would this support learning in the classroom? [Watch for this refrain for any motion Whiteaker doesn’t like.]
  • Hentze: Personally would find this helpful but what does staff think? [Voted against]
  • Superintendent: All people want to know is who to go to if they have a problem. SD61 linear work in teams.
  • Watters: This is SCARY, with resource allocation implications. Board needs to stay at high level. Org chart is not a public accountability document. SD61 not a linear org.
  • Toczak, GVTA: In favour.
    Hammer, VCPAC: In favour.

McNally Rationale:

Looking for a complete District org chart to get a grip on management at middle and senior levels, and who reports to whom, and who supervises whom? School districts are multimillion dollar enterprises funded by public money – yours. Accessible complete district organization / reporting line charts seem to have disappeared on all BC school district websites.

SD61 Facilities Department chart looks impressive and complete though some names are out of date.

The Educational Services Department Has no names attached to positions, and doesn’t go deep enough to the next level.

The SD61 Superintendent’s Department organizational chart is missing some names, and reporting lines for the Learning Team head, Learning Support Team head, and Inclusive Learning Team head (no name) are unclear.  Members of the teams are not shown. This chart needs to go to that level. [March 20/20 update: Learning Team,Learning Support Team, and Inclusive Learning Team are reportedly morphed into one “District Team”. Try to keep up.]

There appears to be  no SD61  organization chart for the Secretary  Treasurer’s  Department, the Information Technology Department, or Human Resources Department. [March 20 update: Associate Superintendent Greg Kitchen has resigned.]

https://www.sd61.bc.ca/…/departments-…/educational-services/

Why is an organizational chart with reporting lines desirable for SD61?

An organizational chart is a  detailed representations of the organization’s structures and hierarchies. They provide both employees, parents, and other stakeholders with a “clear  picture of its reporting relationships, divisions of work, and levels of management. Stakeholders what to see that the structure has been built to support organizational goals and have clear accountability lines for achieving  the key factors for success in SD61: the goals of the strategic plan. The very process of charting the organization is a good test of the structure because any relationship that cannot be charted is likely to be confusing to those working in it and to stakeholders.

An org structure allows you to define how many “rungs of the ladder” a particular department or business line should have. In other words, who tells whom to do what? And how are issues, requests, and proposals communicated up and down that ladder?

Centralization describes where decisions are ultimately made. Once you’ve established your chain of command, you’ll need to consider which people and departments have a say in each decision. A business can lean toward centralized, where final decisions are made by just one or two entities; or decentralized, where final decisions are made within the team or department in charge of carrying out that decision.

Formal organization charts do not recognize informal lines of communication and influence that exist in every enterprise but this level of influence by its nature, though it will always exist, cannot be charted. Some critics or organization charts claim that that org charts may encourage individuals to take a very narrow view of their jobs and may discourage the development of leadership skills in some employees. However, attention to development of opportunities for distributed leadership within clear reporting lines minimizes this possibility for those who do wish to move into leadership positions.

The growth in cross-functional teams increases the usefulness of organizational charts for keeping track of operational relationships and lines of supervision and accountability.

Jan 27/20 Board Meeting (Ferris absent) 

McNally:  Instruct the Equity Committee to make recommendations for making reading recovery available to all elementary schools in the District. / Carried. For: Duncan, Hentze, Leonard, McNally, Painter, Paynter Against: Whiteaker

McNally:  Board advance the name change of George Jay Elementary School, and strike a committee to that effect as per Regulation 1421 -Naming School Sites. Carried. For: Duncan, Hentze, McNally, Painter, Watters  Against: Leonard, Paynter,  Whiteaker

McNally:  Board  task the Superintendent with provision of one comprehensive District organization / reporting lines chart that includes personnel in all departments, to (but not including) the clerical support level, to be provided to the Board and posted in the “About Us” sub-menu under the “Our District” menu before February 24, 2020.

  • Paynter: Amendment: “… task the Superintendent with ensuring that all District departments create and maintain organizational/reporting charts or structured and comprehensive contact lists, post these items to the District website in a consistent manner and include contact information for key department contacts.” /  Carried. For: Hentze, Leonard, Painter, Paynter, Watters, Whiteaker  Against: Duncan, McNally
  • Main motion as amended:  For:  Duncan, Hentze, Leonard, Painter, Paynter, Watters, Whiteaker  Abstain:McNally  [Better than nothing? Maybe, but not by much.]

March 2/20 Ed Policy and Operations Standing Committees Combined

McNally:  Board  instruct the Superintendent to ensure that the Ad Hoc Committee Meetings Minutes pages includes current minutes and reports to the Board as required from all functioning Ad Hoc Committees, beginning immediately. / Whiteaker: Motion to remove  as McNally not present. / Carried. Unanimous.

Rationale: Eight  current Ad Hoc Committees listed; 1 report of minutes on “minutes” page, Equity Ad Hoc, May 2019.

March 9 /20 Board Meeting

Goldner “Investigation”: 17 anaonymous Principals and VPs acused me of “bullying”.  Not my motion, but of interest. Since when was attending a meeting you elected me to and pay me to attend a  “privilege”? The Board had a choice of censures to apply (yes, I revealed a confidential report, as a public service – see Patti Bacchus in the Straight, “How To Tame Your School Trustee”) and chose this.

G.PUBLIC DISCLOSURE OF IN-CAMERA ITEMS G.1March 2, 2020 Meeting -Trustee Sanction and CensureChair Watters advised that on March 2, 2020 the Board of Education voted to formally censure Trustee Diane McNally for her unauthorized disclosure of a confidential report.  (Click for link to my report.) In addition, Trustee McNally has been suspended from attending In-Camera meetings for a period of one year and that the Board will review this after the one year period and prior to the reinstatement of this privilege.

April Standing Committee Minutes: Can’t find them. Can you?

May 25/20 Board Meeting

McNally: Board support the call from Greater Victoria Teachers Association regarding student assessments  during this period of pandemic to the end of the school year June 2020, via a letter from the Board Chair on behalf of the Board , asking that the Ministry of Education require only that teachers’ assessments of students be limited to pass/fail or Standing Granted.  / Painter: Motion to refer to Advocacy Committee: Carried. 7-0. [ Names were not recorded. Should be. By the time the Advocacy Committee reports back, will be too late to bother with a letter appeal to the Minister.]

Rationale: Some students have little or no access to online platforms at home, some have embraced online learning, some have distanced themselves from schooling. Requiring grading during this period will be requiring grading of privilege.

June 1/20 Education Policy and Development Standing Committee

McNally: That the Board of Education of School District No. 61 (Greater Victoria) instruct the Superintendent to ensure that the Ad Hoc Committee Meeting Minutes pages includes current minutes and reports to the Board as required from all functioning Ad Hoc Committee, beginning immediately. / Carried. Unanimous (Standing Committee voting members Ferris, Duncan, McNally, Painter

Rationale: The initial page of the SD61 website states the following SD61  Board and Staff values:Engagement, equity, innovation, positive change, integrity, openness, transparency, partnerships, respect, social responsibility and justice.Particularly relevant to this motion are the values of engagement, openness and transparency: engagement, because engagement increases with provision of information;
openness and transparency, because as an institution, the GVSD is responsible  to its funders,
the public , including specific stakeholder and partner groups. Progress reports of committees are to be expected.

Listed on the District’s website Ad Hoc Committees page, the following Ad Hoc Committees
are listed as “current”: Aboriginal Education Ad Hoc Committee Terms of Reference, Advocacy Ad Hoc Committee Terms of Reference, Audit Committee Terms of Reference, District Facilties Plan Ad Hoc Committee Terms of Reference, Equity Ad Hoc Board Committee Terms of Reference, French Advisory Committee Terms of Reference, Public Engagement Ad Hoc Committee Terms of Reference,  Student Registration and Transfer Committee Terms of Reference. 

I’m not sure they all are current, and if as an elected  member of this Board, I’m not sure, it’s certain that
stakeholders and members of the public are not sure.

A linked page in the submenu of the  Ad Hoc Committees page takes one to a page titled
Ad Hoc Committee Minutes , indicating that the Board and the District intends that Ad Hoc Committees create minutes documents and publish their minutes. The page has 2 entries:Equity Committee Minutes May 13 2019 and  Equity Committee Minutes Feb 10, 2020 .

Bylaw 9140 Ad Hoc Committees of the Board: 2. An Ad Hoc Committee shall be an advisory committee established for a temporary purpose to deal with a specific issue. The Ad Hoc Committee shall report to the appropriate Standing Committee of the Board, within the time prescribed and within its terms of reference, with recommendation for action, which may include a recommendation for policy change.

The Bylaw requires a report when action is recommended. This does not preclude progress reports.An example of Ad Hoc committee reporting expectations from the Saskatchewan  Rivers Public School division Ad Hoc Committee template states that : The committee chair (or designate) will report on the progress of the committee to the Board and prepare a final report (with recommendations if appropriate) for board consideration.An Ad Hoc committee is an instrument of the Board’s creation and the Board  can instruct the committee to report on progress. Robert’s Rules states that it’s appropriate for  a committee to make what is called a “partial report” containing an account of work done to date, and is treated as any other report presented for information only to its parent body .

In the interest of responsibility, openness and transparency in relation to stakeholders both internal and external, this motion deserves support of Trustees.

See RONR (10th ed.), p. 510.
See RONR(10th ed.), p. 507, l. 24-30 & p. 510, l. 4-11 for partial reports and reports for information only.
And RONR 11th ed 525.

August 24/20 Special Board Meeting

McNally: That the Board  write to the Minister of Education advocating for the full funding and flexibility to create an August 24, 2020/Special Board Meetingonline learning option for families which allows students to remain connected to their school community through the COVID 19 pandemic. / Carried. Unanimous.

September 14/20 Education Policy and Directions

Associate Superintendent Caldwell provided the Committee with a brief background regarding the framework used to create the draft Terms of Reference for the Police Liaison Officer Ad Hoc Committee.  Staff: That the Board of Education of School District No. 61 (Greater Victoria) accept the amended Draft Terms of Reference for the Police Liaison Officer Ad Hoc Committee.

McNally: That “including consideration of cessation of the program.” be added to the end of item #2 under “Purpose” of the draft Terms of Reference for the Police Liaison Officer Ad-Hoc Committee. / Carried. For: Duncan,  McNally, Painter, Watters   Against : Ferris

October 5/20 Education Policy and Directions: no quorum

November 9/20 Operations Policy and Planning 

McNally: [P 60 of agenda for rationale]  That the Board  direct the Superintendent to direct the Information Technology Department to setup submenus under the “Our District” menu, between “Provincial SchoolAct” and “Trustee Elections”, AND FURTHER That the Superintendent develop a protocol by the end of November2020 with staff that will ensure all public reports are placed in the appropriate file, following approval / receipt by the Board, the day after the meeting that approves / receives the report.

  • Whiteaker: That the motion ” be referred to the Joint Education Policy and Directions Committee/Operations Policy and Planning Committee meeting on December 7th, 2020. // Unanimous (Hentze, Leonard, Paynter, Watters, Whiteaker)
  • McNally Rationale: Background:  Trustees, parents, and other partners / stakeholders spend a frustrating amount of time searching through agendas and minutes, even when using the “search” function, to find specific information reports and updates from the District Team, Facilities , Senior Administration, and
    other staff who present reports to the Board. There is a “Reports” menu under “Our District” high
    level menu, but very few reports are filed there.  Rationale:A submenu repository for all reports made to the Board or Standing Committees would not create additional work for staff once the menus are set up by IT, while significantly simplifying the work of Trustees, as well as creating additional transparency and ease of access to critical information for partners and stakeholders. Student Representatives, who are already busy, will be able to find information that affects their learning, an aspect of student engagement
    particularly applicable at the secondary level. All reports from staff are critical information and
    should be easily and quickly available online. Alignment With Strategic Plan 1. Aligns with Core Value “Transparency”: “Accountable for decisions we make and how we make them” 2. Aligns with Core Value
    “Engagement”: “We work to actively engage students in their education and make them feel more connected to their learning” 3. Aligns with Core Value “Partnerships” : “Open and respectful partnerships”

November 23/20 Board Meeting

Trustee Elections   a.Election Process -Vote by Text Message

Painter/Ferris: That the Board proceed with the election process for nominating the Board Chair, Board Vice-Chair, British Columbia Public School Employers’ Association Representative and the British Columbia School Trustees’ AssociationProvincial Councilor proceed by Trustees sending in ballots by text to the Secretary-Treasurer and the Deputy Superintendent to be tabulated and reported.

Amendment:  McNally: That the motion be amended to include “AND FURTHER, that the report of votes will be as per Robert’s Rules of Order, page 395, 12th Edition, scrutineers report shall include the number of votes cast, the necessary votes for election, the number of votes for each nominee. //  For : Duncan, McNally, Whiteaker  Against: Ferris, Leonard,  Painter, Paynter, Watters   Abstain : Hentze // Amendment defeated

Main motion unamended, carried. Unanimous. [Votes were disclosed anyway.]

2020 December 7: Education Policy and Directions Standing Committee

E.NOTICE OF MOTION: McNally:  Childcare Notice of Motion for  December 14 Board  Meeting” That the Board direct the Superintendent to staff early child care / child care before and after school programs with first consideration to CUPE 947 members who apply for the positions, and FURTHER, that CUPE 947 EAs immediately / as soon as possible be offered the positions at their current hourly wage before wide advertisement or SD61 staff contracting with other community provider(s) .

2020 December 14 Board Meeting 

H.1New Business  McNally: That the Board  direct the Superintendent to staff early child care / child care before and after school programs with first consideration to CUPE 947 members who apply for the positions, AND FURTHER, that CUPE 947 EAs immediately / as soon as possible be offered the positions at their current hourly wage before wide advertisement or SD61 staff contracting with other community provider(s).

  • Duncan: Amendment: That the motion be postponed to the March 29, 2021 Board of Education meeting.
  • Amendment to the amendment:  Leonard: strike “the March 29, 2021 Board meeting” and replace with “be referred until more information is received from the Minister of Education with respect to child care as it relates to K-12 education and the ramifications of the changes.” For: Ferris, Leonard  Against: Duncan, Hentze, McNally, Paynter, Watters, Whiteaker  Abstain:  Painter // amendment to amendment defeated.  Defeated.
  • Vote on amendment: That the motion  be postponed to the March 8, 2021 Operations Policy and Planning Committee meeting. For: Duncan, Ferris, Hentze, Leonard, McNally, Paynter, Watters, Whiteaker Abstain (Recused):Painter // Amendment carried.
  • Main motion as amended: That the motion  be postponed to the March 8, 2021 Operations Policy and Planning Committee meeting. For: Duncan, Ferris, Hentze, Leonard, McNally, Paynter, Watters, Whiteaker   Abstain (recused):  Painter // Carried.

2021 January 4 Ed Policy and Directions

2021 January 11 Operations Policy and Planning Standing Committee

McNally: That the Board  direct the Superintendent to direct the Information Technology Department to set up submenus under the “Our District” menu, between “Provincial SchoolAct” and “Trustee Elections”, and that  the Superintendent develop a protocol by the end of November2020 with staff that will ensure all public reports are placed in theappropriate file, following approval / receipt by the Board, the day after the meeting that approves / receives the report. // McNally absent; struck from agenda

  • Rationale: Background: Trustees, parents, and other partners / stakeholders spend a frustrating amount of time searching through agendas and minutes, even when using the “search” function, to find specific information reports and updates from the District Team, Facilities , Senior Administration, and other staff who present reports to the Board. There is a “Reports” menu under “Our District” high level menu, but very few reports are filed there.  A submenu repository for all reports made to the Board or Standing Committees would not create additional work for staff once the menus are set up by IT, while significantly simplifyingthe work of Trustees, as well as creating additional transparency and ease of access to critical information for partners and stakeholders. Student Representatives, who are already busy, will be able to find information that affects their learning, an aspect of student engagement particularly applicable at the secondary level. All reports from staff are critical information and should be easily and quickly available online. Alignment With Strategic Plan: 1. Aligns with Core Value “Transparency”: “Accountable for decisions we make and how we make them” 2. Aligns with Core Value “Engagement”: “We work to actively engage students in their education and make them feel more connected to their learning” 3. Aligns with Core Value “Partnerships” : “Open and respectful partnerships
  • Referred to February 8:  Be referred to the February 8, 2021 Operations Policy and Planning Committee meeting for Information Technology for Learning to wordsmith. / / Carried. Unanimous.
  • Memo IT Department: Background:At the January 25th Board meeting Trustee McNally brought forward the following Recommended Motion:That the Board of Education SD61 (Greater Victoria) direct the Superintendent to direct the Information Technology Department to set up submenus under the “Our District” menu, between “Provincial School Act” and “Trustee Elections”,And Further;That the Superintendent develop a protocol by the end of November 2020 with staff that will ensure all public reports are placed in the appropriate file, following approval / receipt by the Board, the day after the meeting that approves / receives the report.At the January 25th Board meeting, Trustee McNally’s motion was referred to the Feb 8th OPPS meeting but that the Director, IT for Learning, would bring a recommended motion forward that is better suited to what the Board is looking for.Action:Recommended Motion: That the Information Technology for Learning Departmentseek a solution to public and Trustee requests to access Board and Committee Meeting reports and attachments, with ease,via the public District website. Options will be proposed at the March 8, 2021,OperationsPolicy and Standards Committee meeting.
McNally: That the Board direct the Superintendent to add the following to the District’s COVID plan: All students and staff are required to wear non-medical masks when physical distancing is not possible, with exemptions for those who are unable to wear them,and FURTHER, that the Board direct the Board Chair to write a letter to Dr. Henry expressing support for a broadened mask mandate for schools. // The Superintendent spoke against (see video record). GVTA Vice President Howe spoke in favour. // Defeated. For: Duncan, McNally, Paynter, Whitekaer   Against: Ferris, Hentze, Leonard, Painter, Watters
  • Rationale: Background : Here on the Island, Thursday Jan. 23, 2021 was a record high day for COVID cases in the Island Health area.  BC Provincial Health Officer Dr Bonnie Henry said in October 2020 : “I know that young people are adaptable and that many of them are wearing masks on a routine basis, whether they are ordered to or not, and I think that’s really important. And we need to continue that and continue the encouragement of that over the coming months.” Dr Henry stated “The mask mandate that we put in place very recently talks about those public indoor places. And yes, children are required to wear masks in public indoor spaces as well as in their schools.” Unless they’re in a classroom. Surrey Teachers’ Association letter to Dr Bonnie Henry in December 2020 asserts that masks should be mandated for everyone in schools–not only teachers and adults – and in every school space. Currently, students and staff must wear masks in common areas, like hallways. During the first coronavirus (COVID-19) briefing of 2021 on Monday, Jan. 4, Dr Henry told reporters that health officials are re evaluating safety measures and plans after the Surrey School District reported 50 COVID cases at Earl Marriott Secondary School. Ontario requires all students age 10 and up to wear masks everywhere in school, including classrooms. Dr Amy Tan, a palliative care and family physician in Victoria who co-founded Masks4Canada to encourage mask-wearing during the pandemic said children “are not the driver, i.e. the superspreader, but I think to say that there’s no transmission is also erroneous…I still think that mitigating the risks is important. Even if they’re not excessive spreaders, they are spreading to some degree. And I think, why not put in all measures? If every added layer is going to help with safety, why not add this?” Dr Tan would like to see masks mandated for students in kindergarten to Grade 12, with exemptions on an individual basis for students who can’t wear masks for various reasons. Dr. Tan referred to a University of Alberta study that showed one-third of children who tested positive for COVID-19 in the province were asymptomatic. Her 3-year-old niece in Boston wears as mask outside and at daycare, as Boston has mandated masks everywhere outside of one’s residence.
    In Toronto, testing of students at Thorncliffe Park elementary school found 18 asymptomatic students had the virus. The Toronto District School board has issued this directive: “Unless an exemption applies that would allow a student, staff or visitor to attend in person without a mask, the wearing of appropriate masks is mandatory at TDSB schools or buildings. This Procedure provides direction to superintendents, principals, managers, staff, visitors, parents and students on the TDSB’s mask requirements and exemption requests.” Edmonton Public Schools’ directive states: “Physical distancing in many of our classrooms will be challenging. Given this, masks are mandatory as an additional means of protection for staff and students”, while affirming that students who are “physically, psychologically or developmentally” unable to wear a mask will be exempted. Saskatchewan’s Chief Medical Health Officer Dr. Saqib Shahab made public his guidelines in November 2020, which state that masks are required for all students age 3 and older (who are able to wear a mask) , and all employee and visitors in schools, with the exception of while they are consuming food or beverages. The US Centers for Disease Control site states that “In general, children 2 years and older should wear a mask …” with exceptions for “children with certain disabilities, including cognitive, intellectual, developmental, sensory and behavioral disorders.” The Board of Education meets over Zoom, yet we send our students and staff into social groups.
    Clearly, other jurisdictions have taken more precautionary measures than BC’s to protect students, front line educators, and other staff.   Alignment With Strategic Plan:  Mission: “We nurture each student’s learning and well-being in a safe, responsive andinclusive learning community.”  Goal 3, Strategy 4: “…support all learners’ physical and mental well-being.”“….maximize physical health and mental well-being.”

February 1 2021: Ed Policy and Directions Standing Committee: No quorum

February 8 2021: Operations Policy and Planning Standing Committee
McNally absent.

February 22 2021 Board 

McNally: That the Board direct the Board Chair to write a letter to Dr.Henry expressing support for a broadened mask mandate forschools that includes mask wearing by students K-12, staff, andany adults in school buildings in all school spaces, withexceptions on a case by case basis to be made by principals,with a documented reason for an exemption./ Defeated.

  •  Background A motion directing wearing ofmasks by students and all adults in school in SD61 was narrowly defeated at the January 25th Board meeting. There was some interest in the second part of the motionwhichdirected the Board Chair to write to Provincial Health Officer Dr Henry on behalf of the Board, asking for a broadened mask mandate in schools, with exceptions on an individual basis.Recent COVID exposures have occurred at a public school in Duncan, Royal Bay in SD62, two schools inParksville,two private schools on the South Island, and Macaulay and View Royal here in SD61.Provincial Health Officer Dr Bonnie Henry stated“The mask mandate that we put in place veryrecently talks about those public indoor places. And yes, children are required to wear masks in public indoor spaces as well as in their schools.” Unless they’re in a classroom. During the first coronavirus (COVID-19) briefing of 2021 on January 4, Dr Henry told reporters that health officials are reevaluating safety measures and plans after the Surrey School District reported 50 COVID cases at Earl Marriott Secondary School. Surrey Teachers’ Association letter to Dr Bonnie Henry in December 2020 asserts that masks should be mandated for everyone in schools–not only teachers and adults–and in every school space.Dr Amy Tan, a Victoria physician would like to see masks mandated for students in kindergarten to Grade12, with exemptions on anindividual basis for students who can’t wear masks forvarious reasons. Ontario requires all students age 10 and up to wear masks everywhere in school, including classrooms.The Toronto District School board issued a directive mandating the wearing of appropriate masks in TDSB schools o rbuildings,with exemptions on an individual basis.Edmonton Public Schools have directed mask wearing as mandatory as an additional means of protection for staff and students,with exemptions on an individual basis. Saskatchewan’s Chief Medical HealthOfficer Dr. Saqib Shahab’s order is that masks are required for all students age 3 and older (who are able to wear a mask),and all employees andvisitors inschools, with the exception of while they are consuming food or beverages. The US Centers for Disease Control site states that “In general, children 2 years and older should wear a mask…” with exceptions for“children with certain disabilities…”. Clearly, other jurisdictions have taken more extensive precautionary measures than BC has to protect students, frontline educators, and other staff. Alignment With Strategic Plan: Mission:“We nurture each student’s learning and well-being in a safe, responsive and inclusive learning community.”Goal 3, Strategy 4: “…maximize physical health and mental well-being.”

March 1 2021 Education Policy and Directions Standing Committee: 2745 views. (Check the views for previous meetings.) This was a Standing Committee Meeting which allows dialogue with stakeholders. I provided the Zoom link to the Songhees and Esquimalt Nations as watching something this importnat (the motion Iplanned to bring) and commenting by email didn’t seem to me to be in the spirit of true engagement. The meeting lasted about 10 minutes; Chair painter attempted to eject memebers of the ations while Board Chair Wattersshouted “shut it down”.

Bylaw 9130: Standing Committees here.

Bylaw 9130.1 Education Policy and Directions Standing Committee here.

Bylaw 9360.2 Meetings of the Standing Committees here.

Robert’s Rules re “Out of order”: It is a little-known fact that ultimately it is the board that is in charge of your meeting, not the chair. According to the principles of parliamentary procedure and Robert’s Rules of Order, the chair runs the meeting while subject to the will of the body as a whole….Any member who disagrees with a ruling, decision or order by the chair may appeal the ruling.If another member seconds the appeal, the group will decide by majority vote whether the ruling, decision or order is legitimate. The chair obeys the group’s decision. https://jurassicparliament.com/in-charge/

What I had hoped to bring as a motion to debate, with considerable input from the members of the Songhees and Esquimalt Nations:

McNally:  a)That the Superintendent abandon the present 4 choice plan for Craigflower and Shoreline and restart the planning process under the active and direct guidance from the Lkwungen community in order to create a school that  honours the culture, history, and wisdom of Lkwungen People in its design, vision, goals, & curriculum and b) That the Board of Education respectfully request direct updates from the Chiefs or delegates of the Songhees and Esquimalt Nations, reporting times and methods of reporting to be determined by Chiefs and Councils. 

 

Rationale:

  • The current School District process, whatever it is behind the scenes, must stop altogether while collectively we push the “reset” button on discussion and planning for Shoreline and Craigflower. The Lkwungen people are here and able to lead us on this project. As Brenda and Jennifer, two educators in SD61 have stated in ther presenttion to the Board, which can be read starting on P6 of the agenda  , both buildings – Craigflower and Shoreline – are old and need major renovations and upgrades By pushing for a new build we can create a culturally responsive learning environment that meets the needs of all learners.
  • In the January 21 public  Zoom consultation forumI was taken aback when Songhees  Chief Ron Sam’s comment about the Nations’ desire to build a new school dropped into dead air. It was as if he never spoke. We are also all aware now that Chief Sam has indicated in that same meeting that the process has been rushed, and that the Nation believed discussion was not nearly concluded, when suddenly 4 choices appeared.
  • For far too long indigenous people have been subjected to token consultation. I hear Indigenous friends say they were thanked with some fanfare for participation in  meetings when in reality they were not allowed space at all.
  • It is past time to be present in an open and  genuine way in the spirit of reconciliation, to demonstrate true dedication to embodying the expectations of us a settlers by the Lkwungen people, more broadly by the 94 calls to Action of the Truth and Reconciliation Commission which the government of BC has adopted, numbers 6-12 of the calls being education specific, and by the United Nations Declaration of the  Rights of Indigenous Peoples (which Canada, to our shame,  voted against).
  • UNDRIP contains 3 education specific statements, one being “States shall, in conjunction with indigenous peoples, take effective measures, in order for indigenous individuals, particularly children, including those living outside their communities, to have access, when possible, to an education in their own culture and provided in their own language.”
  • We as settlers and descendants of colonizers have an opportunity today to do better. This motion deserves support.
The motion was instantly and wrongly ruled out of order by the Chair of this meeting. [In the next meeting,March 8 OPPS,  the Superintendent brought a more or less identical motion, which was well accepted by Board members. You know what they say: Go figure.]

 

 

March 8 2021 Operations Policy and Planning Standing Committee

Superintendent, as part of Superintendent’s report early in the agenda at C: That the Board suspend the Craigflower School Closure public consultation plan timelineand direct the Superintendent to meet with the Songhees and EsquimaltNations to discuss how they would like to proceed. / Carried unaimously.

McNally: That the Board )direct the Superintendent to staff early child care / child care before andafter school programs with first consideration to CUPE 947 members who apply for the positions, and that CUPE 947 EAs immediately / as soon as possible be offered the positions at their current hourly wage before wide advertisement or SD61staff contracting with other community provider(s)./ Tabled to September OPPS after information from Superintendent,  until further information recieved regarding Ministry of Education decisions on bringing ECE under the mandate of the Ministry of Education and hopefully, attached funding.

Rationale

  • Background: The Board enthusiastically embraced the proposal by the former SD61 Secretary-Treasurer to staff before and after school child care with CUPE 947 staff when presented with a pilot program at Tillicum Elementary which would allow CUPE947 members to increase hours. The pilot fell through because of building timelines. However, the personnel concept and commitment should not be affected. A 2017 discussion paper written by former SD61 Superintendent Piet Langstraat summarizes the issues for SD61. This motion addresses issues 3, 4, and 5.  “ While child care is distinctly different, the District has a fundamental role in determining how  this type of programming is delivered in GVSD buildings on District land. There are guiding principles that ensure that the GVSD has control over both lands and buildings.
    There are a number of elements of child care and early learning which the District must consider.
    These include: 1.Use of land and buildings 2.Governance structures 3.Quality of programming including existing programming  4.Staffing levels and staff qualifications 5.Funding structures  As discussions continue at the provincial government level it will be incumbent on the Board of Education of the GVSD to have a voice in the determination of child care models in the province of British Columbia and the District.”
  • Rationale: A social justice lens demands that workers, often women, in the early childhood care / childhood care fields – and indeed any child care position – be well paid if we truly value this work and value our children. An inclusive lens reminds us that continuity of care in personnel is important for many children who find change stressful. A seamless transition between before school care, school, and after school care is ideal, and we strive for the ideal.
  • Alignment With Strategic Plan:  1. Mission: “We nurture each student’s learning and well-being in a safe, responsive and inclusive learning community.” Nurture is key, and care by staff who know the child well, and can provide continuity of care, supports this mission statement for children in care and for all children. 2. Goal 3 Strategy 2: “Work in collaboration with Ministry of Children & Family Development to provide joint educational planning and support for children and youth in care that helps develop the child’s personality, talents and mental and physical abilities to the fullest for current and future success.” The Board and District value joint planning and support for our children. Staffing child care with staff who already know the children well simplifies this process in this context.  3. Goal 3 Strategy 4: “Address the inequity of opportunity for all learners to maximize physical health and mental well-being.” Planning for children’s well-being must take into account as an initial critical element, the provision of optimal care and support for children with needs for additional support in every environment. Some children do not handle transitions well, and the fewer transitions in a day and the smoother they are, the better the well-being of the child.
    4. Core Value: “We create open and respectful partnerships with each member of our learning community.” Providing an opportunity for CUPE Local 947 Education Assistants to increase hours, a topic discussed in the context of the Tillicum pilot project and often brought to the Board’s attention by CUPE 947 executive and members, would support an open and respectful partnership with members of CUPE Local 947, who are essential members of our learning community.

McNally: That the Board direct the Board Chair to write a letter to Dr. Henry expressing support for a broadened mask mandate for schools that includes mask wearing by students K-12, staff, and any adults in school buildings in all school spaces, with exceptions on a case by case basis to be made by principals, with a documented reason for an exemption. / Defeated. For: McNally, Paynter … others? Minutes are icomplete, and the motion isn’t incuded.   ( https://www.sd61.bc.ca/wp-content/uploads/sites/91/2021/09/Post-Meeting-Minutes-OPPC_Mar08_2021.pdf )      [Superintendent: “There is a table that meets about this.”] 

  • Rationale: In previous meeting above.

McNally: [Last motion at H.5 on agenda]: That the Board direct that  the Superintendent abandon the present 4 choice plan forCraigflower and Shoreline and restart the planning process under theactive and direct guidance from the Lkwungen community in order tocreate a school that honours the culture, history, and wisdom ofLkwungen People in its design, vision, goals, & curriculum and b) That the Board of Education respectfully request direct updates from the Chiefs or delegates of the Songhees and Esquimalt Nations, reporting times and methods of reporting to be determined by Chiefs and Councils. / Withdrawn by McNally with Committee’s permission as the Superintendent’s motion achieves more or less the same ends, and …. wasn’t ruled out of order.

McNally Strike “extraordinary” as there is no definition. / Board  amend Bylaw 9360, General Meeting of the Board, under point #4: .The Chair, the SecretaryTreasurer or any three trustees, may call a
special or extraordinary meeting of the Board, in addition to the regularly
scheduled general meetings of the Board.
/ Carried.
For: Duncan, Ferris, Hentze, McNally, Paynter, Whiteaker, Watters  /  Against: Leonard / Abstain: Painter

McNally:  Board amend Bylaw 9360, General Meeting of the Board, under point #7:
7. In addition to the opportunities to participate at Standing Committees, the Board Chair will ask partner groups including the Greater Victoria  Teachers’ Association (GVTA), the Canadian Union of Public Employees
(CUPE Locals 947 and 382), the Victoria Confederation of Parent  Advisory Councils (VCPAC), Esquimalt and Songhees Nations, Student Representatives, and the Victoria Principals and VicePrincipals
Association (VPVPA), whether they would like to provide comment on motions prior to them being debated by the Board after the rationale has  been presented by the mover. Each stakeholder representative will have
up to two minutes to provide comment through the Chair. / Defeated. For : Duncan, McNally,  Paynter,
Whiteaker  //
Against: Ferris, Hentze, Leonard, Painter 
McNally: 3 amendments to Minutes of Ed Policy March 1. / Carried.
McNally: Board instruct the Superintendent to accept the Learning Team offer of a working session on psychoeducational assessments, and that members of the VCPAC Executive and any interested parent be invited to
attend the Zoom meeting and participate./ Defeated.  
For: Duncan, McNally
Against: Ferris, Painter, Watters 
McNally : Board  amend Bylaw 9360, General Meeting of the Board, under point #8:
8. In the event that the Board may fail to conclude the business of the agenda by the time of adjournment the Chair may ask the board to prioritize the remaining agenda items. Agenda items not concluded at the  meeting, will be placed on the next month’s agenda, and given priority to occur before new business, if a Special meeting is not called to address unfinished business. Carried Unanimously

McNally: (by consensus it was agreed  that under point #10 the word “approved” shall be replaced with “adopted”  and under point #11.A the word “approval” shall be replaced with
“adoption.”
)

 McNally: (strikeouts)
Board amend Bylaw 9360, General Meeting of the Board, under point #14:
14. In accordance with Section 67 of the School Act, the Chair may allow  Trustees to may participate in or attend a meeting of the Board by  telephone or other means of communication if all Trustees and other
persons participating in or attending the meeting are able to communicate  with each other. Such attendance shall only be permitted where Trustee  participation is prevented by extraordinary circumstances and can be
accommodated by staff.
/ Carried.  For: Duncan, Hentze, McNally, Painter, Paynter. Whiteaker   
Against : Ferris, Leonard

McNallyBoard prioritize the remaining agenda by moving agenda items up for immediate discussion:
E.2.b Victoria High School Track and E.2.d 20212022 Budget
Update to the Superintendent’s Report
/ Carried. Unanimous.
McNally : Board direct the Chair to write to Minister of Education Jennifer Whiteside on May 4 requesting
approval from the Minister for SD61 to incur a deficit in budget for the  20212022 fiscal year, as per BC School Act Section 156 (12): 
(12) A board must not incur a deficit of any kind unless the board
(a) has the approval of the minister
. / Defeated. For: Duncan, McNally  Against: Ferris, Painter, Watters
McNally (from previous agenda, but presented here by Leonard as Chair of OPPS) : Board  direct the Superintendent to halt the current budget and a) provide at least  two alternative budget scenarios that move the cuts farther from the  classroom, include significant cuts to Tolmiebased management, and that  do not attempt to “solve” the $7 million shortfall in one fiscal year, for the May 17 Board Meeting and (b) move the final vote to June 21, 2021. / Defeated. For: Paynter, Whiteaker  / Against: Hentze, Leonard, Watters
McNally: Board  task the SecretaryTreasurer via direction from the Superintendent, to  immediately begin required steps to withdraw $7 million from the $33$43  million School District No. 61 account held in the CDP, full amount to be  withdrawn as soon as possible, and used to offset the School District No.  61 $7 million budget shortfall for the fiscal year 20212022. / Defeated.  For: Paynter, Whiteaker // Against: Hentze, Leonard, Watters
McNally:  Board  direct the Chair to write to, or contact the Minister of Education Jennifer
Whiteside in the most expeditious method of communication, on May 11, urgently requesting approval from the Minister for School District No. 61 to incur a deficit budget for the 20212022 fiscal year, as per BC School Act  Section 156 (12): A board must not incur a deficit of any kind unless the  board has the approval of the minister.
/ Defeated. For: Paynter, Whiteaker // Against: Hentze, Leonard, Watters
Trustee Painter provided a verbal statement and apology for the  Education Policy and Directions meeting of March 1, 2021 and  resigned as the Chair of that Committee.
McNally:  Board  extend the meeting past 11:00 p.m. / Carried. Unanimous.
McNally: Board direct the Superintendent to direct the Secretary-Treasurer to construct a rollover budget using the usual / past year’s budget process for fiscal year 2021-2022, and that the Board direct the
Superintendent to dismiss the special advisor called in by the  Superintendent./ Moved Leonard: Postpone the motion until after the independent advisor has  made a presentation and report. / Carried. For: Ferris, Hentze, Leonard , Paintert, Watters // Against:  McNally, Paynter / Abstain: Duncan
Presentation by Joan Axford, advisor.
May 28/21 Special Board Budget Meeting
McNally : Recess the meeting to await Chief Sam’s arrival. / Carried. Unanimous. 
McNally: (amendment to main motion)  That the motion “That the Board move into Committee of the Whole for Trustee discussion relative to budget options and refinement of a preferred option
for debate” be amended to be called “informal consideration” rather than  Committee of the Whole”. / Carried. Unanimous.
McNally: Amendment to main budget motion:  Board amend the Budget Bylaw by:
Reducing K5 Literacy ($210,898)

Reducing Reserve ($210,898)

Increasing Reading Recovery District $421,796
Defeated.  For: Duncan, McNally, Paynter // Against: Ferris, Hentze, Leonard, Painter, Watters, Whiteaker
McNally: Amendment re funding for electric buses motion.
McNally: Notice of Motion for September:  Board strike an Ad Hoc Committee as per Bylaw 9140 Ad Hoc
Committee of the Board, to: a) examine and consider possibilities for restructuring Tolmiebased
management, b) consider ways to more effectively provide Tolmiebased services
by reducing overlaps in services and expenses, c) examine job descriptions, roles and responsibilities of District Principals and determine how these resources and services might
be offered in a more cost effective manner, and d) that Terms of Reference be developed by senior administration as per Bylaw, after soliciting input from representatives of all
partner groups and the 4 Houses, TOR to be presented to the Board at the September Operations Policy and Planning Standing  Committee meeting.
 

September 13/21 Education Policy and Directions Standing Committee

September20/21 Operations Policy and Planning Standing Committee

September27.21 Board Meeting

Trustee McNally requested information with respect to the reference to
the future replacement of the Oak Bay Learning Centre and Turf Field.

October 4/21 Education Policy and Directions Standing Committee

Childcare and CUPE 947 – Trustee McNally
Be referred to the November 8, 2021 Operations Policy and Planning
committee meeting.

October 5/21 Special Board Meeting

October 18/21 Operations Policy and Planning

McNally: Childcare and CUPE 947 was referred to the November 8, 2021 Operations Policy and
Planning committee meeting.

October 25, 2021 Board Meeting

November 1 2021 Education Policy and Directions

November 8, 2021 Operations Policy and Planning

November 22, 2021 Board of Education

December 6, 2021  Combined Ed Policy and OPs

December 13 2021 Board Meeting

January 12,2022 Education Policy and Directions

January 17, 2022 Operations Policy and Planning

January 24, 2022 Board Meeting

February 7, 2022 Education Policy and Directions

February 14, 2022 Operations Policy and Planning

  • Trustees sanctioned: Diane McNally, Rob Paynter

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About Diane McNally