Dec 10/18: Operations Policy & Planning: Greater Victoria Foundation for Learning, Animals in Classrooms, Budget Plan, Boundary Review, Esquimalt Field

SD61 Board of Education: Duncan (2018), Leonard (1996), Ferris (1999),  Hentze (2018), McNally (2011), Painter (2018), Paynter (2014),  Watters (2014), Whiteaker (2014)

Facebook: Diane McNally SD61 Greater Victoria School Trustee   Twitter: @McNallySD61BC Instagram: diane.mcn

Lined Paper is  my personal record of and commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting. Board meetings are video’d and audio recorded; Committee meetings are not.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

District Strategic Plan here. Soon to be reviewed.

Sticky post: Motions and Trustee Voting Records  January 2012 – June 2018. Motions may be shortened but retain essential information. Sept 2018-Dec 2018 update coming asap.

Operations Policy & Planning Standing Committee 
Hentze, Leonard, Paynter (Chair), Watters (ex officio)
Present:  Hentze, Leonard, McNally,  Painter, Paynter, Whiteaker, Watters
Not present: Duncan, Ferris

Territory Acknowledgement900

My question from Trustee Questions October Board meetingQ: Could the Board have a reporting chart of administrative positions including Superintendent, Associates, Superintendents of anything and Directors of anything? (Got one of most senior admin by roles but that’s about 6 people.) A: (Superintendent): I’ll try.

1. Agenda adopted with addition from Whiteaker, motion from the floor at 10. B
2. Minutes Nov 13 /18 approved;  Lined Paper report here.
3.  Business Arising: None
4. Presentation to the Committee:
Spectrum Athletic Facilities: Bruce Bidney (Spectrum School Principal) , Dominic Butcher (Spectrum Athletic Director), Audrey Smith (Spectrum PAC)

Spectrum proposal 1_0001(1)


Spectrum proposal 2_0001

Muddy field, pooling water  at Spectrum School

Presentation with powerpoint slides, comprehensive handout [synopsis]:
Spectrum field is a basin with pooling. Attracts 100s of geese =  resulting goose poop. Irrigation channels create depressions. Community agency interest in improvements for school and community benefit. Hockey Academy located at Spectrum; could expand to female teams and District teams. Several potential rink stakeholders. Saanich needs another rink. School District gives up a little land to create a community resource. Sprung rinks $8-9 million. Policy 1325 Partnership, 1330 Community Use apply. Popup ice rink to replace field covered with water.

  • Whiteaker: Motion: The Board support feasibility study, at no cost to the board, and  organized by School STAR Committee./ Carried . Debate below. For: Henze, Paynter, Watters, Whiteaker  Against: Leonard
  • McNally: Pop up rink is polymer surface?
  • Smith: No, ice. Like Shawnigan School’s.
  • Watters: Feasibility study will answer many questions; in support. Don’t get too far in before coming back to Board.
  • Smith: Not talking about selling the land, improving the land with rentals guaranteed.
  • Whiteaker: Should assigned Trustee be sitting on the committee?
  • Secretary-Treasurer: Would have to come as direction to the Chair to assign, via motion of the Board, as with Esquimalt field committee.
  • Leonard: Amendment: This investigation broken into 2 separate studies. / Defeated. For: Leonard Against: Henze, Paynter, Watters, Whiteaker
  • Main motion: Carried.

5. Superintendent’s Report:
A. Recognition of Student Rep: Rosemary Alberts, Reynolds Secondary
B. Boundary Review Update: Associate Superintendent Roberts & Communications Officer MacPhail: (Pp 11-44) : Additional 1800 students projected over the next 10 years. Q8: Less than 1% of replies = enrolled in Rugby, Hockey or Baseball Academy. Q 13: Equity issues influence these results. Some families don’t have a choice to live in the catchment boundary they might want to live in, and live s wherever there is affordable housing  & other factors. Q25: Is there anything else you would like to know about the catchment boundary review?

  • Sean Birdsell, parent: When will qualitative summary be released to public?
  • MacPhail: Will be on SD61 website.
  • Associate Superintendent Roberts: 1500 new kindergarten students every year projected. 50-70% of respondents already have a child in SD61 school. Bubble in elementary grades now and will affect next 5 years or so.
  • Secretary-Treasurer: Largest response to a SD61 survey ever seen; impressive response rate. Numbers reasonably reflective of the community.
  • Watters: Posters were out in the community is kid related shops and online.
  • Leonard: Trend shows decline again in 2033.

6. Personnel items: None
7. Finance and Legal Affairs:
A. Recommended motion [recommended by senior administration] : That the Board approve the revised theatre rates./ Carried. Unanimous. [Overall reduction in rates.] Secretary-Treasurer will bring information on block booking.

B. Greater Victoria Foundation for Learning

  • Secretary-Treasurer: SD61 already has charitable status. May hospitals etc have charitable status. Would have to do multiple financial statements and establish hands off nature of a Foundation. Would have to do audits, an administrative burden for another organization. No recommended motion. 3 potential options: on P 47.
  • Watters: Choose 1 or 2 – be forthright. No appetite for putting resources into this that could be better  used in the classroom.
    Painter: Agreed.
  • Leonard: Idea of this was to create equity across District eg earthquake supplies, early learning that is not funded by the Ministry… maybe the ice rink at Spectrum…takes work to set it up. Go with #3. Hoping Foundation will be operational one day.
  • Whiteaker: Foundation not about taking money out of the classroom. It’s a benefit for students. Langley Foundation example.
  • McNally: #2. Dissolve it. Not in favour of public education being funded by golf tournaments.
  • Smith (DPAC): Already doing this – PACs fundraise – alumni organizations fundraise – keep the Foundation. Staff with volunteers until sufficient income to pay someone. Learned from setting up crossing guard initiative that Victoria is full of people who want to give back. If charitable  status, donated money goes on the books and Ministry might reduce funding. Foundation money could be available as an addition to  that funding.
  • Superintendent: Langley Foundation is a good example of ow this could work. Arm’s length. What we had in Nanaimo was very successful. It’s a layer of support.
  • Whiteaker: No need for audit. Could do once every 4-5 years.Look at current costs and filing fees.
  • Katrina Stride, Associate Secretary-Treasurer: $400 a year to file.
  • Painter: If this were viable we wouldn’t still be discussing it.
  • Whiteaker: June 25 Board carried a motion to establish a working group. That hasn’t been done.Need to rescind or keep going and do that. [D.2 b.i June 25 meeting]

C. Managed Print Services Strategy Update:
D. Policy Sub-Committee Report: Recommended motion from the SubCommittee: That the Board approve the new Policy 6163.7 Classroom Pets and accept the new Regulation 6163.7 Classroom Pets.

  • Whiteaker: Motion to refer back to Policy Committee to review and take into account stakeholder feedback, incorporate as needed into Policy and Regs. / Carried.

Feedback p 51 agenda:

  • Keep pet confined in habitat, repeated and clear that it is not removed
  • No students or staff who would be adversely affected by an animal in the classroom
  • Staff and students should be notified and consulted
  • Fish tanks hard to move. Animal might not be in a preferable environment [ to the classroom] over holidays.
  • Who has final say, person wanting the pet or the principal?
  • Why does teacher feel that having an animal in the classroom is importnat5? What are the children learning? How does that tie to the curriculum?
  • Who is the caregiver? Not an EA. [That was established in the SPCA’s appendix A: the teacher]
  • Need specifics re cleaning and disposing of animal’s waste.

E. 2019-2020 Budget Plan (Pp 55-57): DAtes changed after comments below. December 11- Feb 11.

  • Secretary-Treasurer: Variables to take into account: funding review – don’t know the intention / model yet; questions about the employer health tax , pension costs.
  • Painter: Timing of outreach Dec 11-Jan 2 people are occupied – expand the time?
  • Secretary-Treasurer: Will go on until February 11, really. “You will have another opportunity” – 2nd call January 15, Feb 11. Normally get started in November but new Board.
  • Smith: DPAC 1st meeting January 22. Most PACs cancel December meetings.

8. Facilities Planning:
A. Archives Update: Moving to basement of Tolmie.

9. Public Disclosure of In Camera Items: None.
10. New Business:
A.Trustee Questions 
Whiteaker: In minutes, can presentations be embedded in agendas? Minutes are getting wordy. Will there be links to everything in the minutes with the new software? And “Esquimalt High theatre not really usable”. What are we doing about that?

  • Secretary-Treasurer: That is possible with. new software.Re theatre, not up to current technical standards.No specific plans as no capital  to address that.

B. Motions:  Whiteaker [from the floor]: That the Board direct the Superintendent to engage with the appreciate partners to create  a memo of understanding fr the Esquimalt High Turf Field that may be included in a joint application submission for funds for the project and that a final agreement be brought back to the Board for approval following the success of the funding application. / Carried. Unanimous.

  • Whiteaker: The Esquimalt Field group met only last Thursday so the motion is coming late. Deadline January 23 for grant application.Similar to Oak Bay; support in principle. Joint use by municipality, SD61, Songhees Nation, Ribfest.Songhees possibly sponsoring the application.

11. Notices of Motion: None [notice for an upcoming meeting]
12. General Announcements:None
13. Adjournment : 9:35



About Diane McNally