Nov 28/16:Board Meeting: The Record Off The Record: Student Town Hall / Trustee Characterizes Debate About Leaving BCSTA As “Bitching”

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maple-leaves-autumn

BYLAW 9368  SD61Greater Victoria: PROCEDURE
100.00             In all meetings of the Board of Trustees, procedures shall be governed by Robert’s Rules of Order, except where provisions of the bylaws of the Board or the Schools Act may conflict, in which case the latter shall prevail.
104.01             All motions proposed to the Board by an in the report of a standing committee shall be deemed to be before the Board for consideration during the hearing of the said committee report, without the necessity of a formal motion and seconder to the motion, and shall be debated prior to the next standing committee report.  Before entertaining the question and debate on a motion proposed to the Board in a report of a standing committees the Chairman shall determine whether or not any trustee wishes any of the motions proposed to be dealt with individually.  In the event that any trustee shall so require, having been queried by the Chairman in that regard, such motion or motions shall be dealt with separately and voted on individually.  The trustees shall be entitled to debate separately on each motion so severed from the report.

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

Sticky post: Motions and Trustee Voting Records
  January 2012 –  June 2016.  Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2: Board Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info (no school act basis for BCCPAC)
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Meeting schedule here.   Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

  • Next meeting: Monday Dec 5 7 pm Combination Standing Committees Ed Policy&Directions and Operations Policy and Planning.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

A Policy Subcommittee has been formed and is reviewing  Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.

Operations Policy and Planning Standing Committee: (until December 2016)
Chair Leonard; McNally, Paynter, Watters
Education  Policy and Directions:(until December 2016)
Chair Nohr; Ferris, Orcherton, Whiteaker

For OPP and Ed Policy,  “quorum is a majority of trustee members on the committee”.   So assigned Trustees are the ones who count for quorum = 3. Whiteaker’s motion at D.2 b. v on the October Board agenda   carried, so only Trustees who are members of the Standing Committee will have a vote. Others may attend and participate in debate and may bring motions to the table.

Policy Review Subcommittee (advises both Standing Committees)
March-June Leonard/Watters (term ended)    Sept-Nov  Nohr/Whiteaker
Dec-Feb 17  Paynter.   [During the 2012-2015 term, those Trustees (I among them) who pointed out the need for Policy review were told more than once by a majority of Trustees that it would be too much work for senior administration, and that it would take place on a one-off  interim basis, by the then-Director of HR.]

External Trustee Liaison assignments are made by  the Board Chair. Internal Board elections for Chair, Vice Chair, BCPSEA Rep and BCSTA Rep took place at this meeting (Nov 28); results below.

trustee-assignments-november-2016-1

trustee-assignments-november-2016-2

Nov 14/16 Operations Policy&Planning: The Record Off The Record: Finally.

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are posted on the SD61 website, one month after the meeting.

BYLAW 9368  SD61 Greater Victoria :PROCEDURE
100.00 In all meetings of the Board of Trustees, procedures shall be governed by Robert’s Rules of Order, except where provisions of the bylaws of the Board or the Schools Act may conflict, in which case the latter shall prevail.


Sticky post: Motions and Trustee Voting Records
January 2012 –  June 2016.

Motions may be shortened but retain essential information.

P1: Meeting Schedule / Trustee Appointments
P2: OPPS Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC /British Columbia Confederation of Parent Advisory Councils info (no School Act basis for BCCPAC)

Meeting schedule here. Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Videos under the Board of Education menu.) Next meeting: Mon Nov 28, 7:30 : Board meeting.

SD61 Greater Victoria School District includes Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

A Policy Subcommittee has been formed to review Policies, some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees are assigned by the Chair as members of one of the two Standing Committees, Education Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.Robert’s Rules stipulate that the Chair cannot refuse to put a motion on the agenda (unless it is egregious).

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as Standing Committee structure operates on less formal Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.

Operations Policy and Planning Standing Committee: (until December 2016)
Chair Leonard; McNally, Paynter, Watters (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education Policy and Directions:(until December 2016) Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum)

For OPPs and Ed Policy, “quorum is a majority of trustee members on the committee”. So assigned Trustees are the ones who count for quorum = 3. a recent change to the relevant  Bylaw confines votng rights to assigned members of the Committee, no longer any Trustee who attends.However, any Trustee can make a motion. (D.2 v. October 24 Board meeting]

Policy Review Subcommittee: (advises both Standing Committees)
March-June Leonard/Watters (term ended) Sept-Nov Nohr/Whiteaker
Dec-Feb 17 Paynter.

External Trustee Liaison assignments are made by the Board Chair. Terms below go to December 2016, when internal Trustee elections take place.

Nov 7/16: The Record Off The Record: Ed Policy&Directions: International Student Program

“There certainly are benefits to having international students in our public schools. The program provides an increase in revenue and the potential for positive cultural exchange. It is obviously a high quality program that has received a great deal of attention and resources.But I would like to dig a little deeper than that. What does the international program in our schools actually look like on the ground?”

 

rams
Mt Doug’s 85th Anniversary

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee  meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

P1:Meeting Schedule /  Trustee  Appointments
P2: Ed Policy and Directions Meeting
P3: SD61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Next Meetings
Mon Nov 14
7 pm Operations Policy and Planning (Board Room)
Mon Nov 28 7:30 Board Meeting (Board Room)
Mon Dec 5 7 pm Ed Policy and Directions (location TBA)
Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

ICYMI: Here’s how Point of Order works.

The Chair has a duty to make sure the rules of the assembly are followed, not the “rules of the Chair” or “Board Traditions” (p 90, Robert’s Rules in Brief”). A “Point of Order” calls attention to the fact that a rule is being broken. Grounds for a Point of Order: If a member of the assembly (an elected individual, in this case a Trustee) notes a breach of a  Bylaw,  anyone’s defiance of normal standards of decorum in a meeting, the Chair allowing a motion that is out of order (need to have a good reason for that call)  speak up and call “Point of Order” (p 251 Robert’s). The Chair then states “Point well taken” or Point not well taken”. If the Chair does not allow the Point of Order, the Chair must state the reason, based in RRO, SD61 Bylaw, or SD61 Policy. The Chair’s opinion is not enough. If the Chair is not able to explain a valid reason,  RRO requires the Chair to  consult with the meeting parliamentarian (p 254) or call a recess while the Chair reads RRO 11th Edition and/or Bylaws to find a reason.

Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  this had the effect of allowing only members of the Sanding Committee to vote on motions, though other Trustees, if they attend,  can participate in  the debate. The Chair of the Board is  an ex officio member of both Committees, with voting rights. A quorum is a majority of trustee members on the committee.

Related organizations: BC School Trustees Association,BC Principals and Vice Principals Association, BC Association of School Business Officials, Educational Resource Acquisition Consortium (ERAC).

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

At any given time a few Ad Hoc Committees are in operation to deal with  specific issues.

Trustees are assigned by the Chair as members of one of the two standing committees, Education Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.Trustees don’t “have to”  attend Standing Committee if not assigned, and some don’t, but standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal Rules of Order than does the Board,  ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows. The question can’t be called in a standing committee, so debate can’t be limited (p 500 Robert’s Rules 11th Ed. p 500. The clever Robert’s people don’t put the most recent edition online; you have to buy the book). Most substantive debate on motions takes place at the standing committees.  Standing Committees also provide for dialogue between  presenters and the Board. Many people believe Standing Committees have less status than the Board meeting, but for input to the Board and dialogue on issues, Standing Committees are the most powerful venues.

Operations Policy and Planning Standing Committee: Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education  Policy and Directions: Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum

External Trustee Liaison assignments are made by  the Board Chair.

These assignments will change after November Board meeting internal elections for Chair, Vice Chair, Standing Committee Chairs. The elected Chair will make assignments.

 

 

goldstream2
Goldstream Salmon Run

October 24/16 Board Meeting: The Record Off the Record: BCSTA, Ministry of Education,VSB Firing

McNally: That the Board instruct the Chair to write letter to former VSB Trustees Lombardi, Alexander, Bacchus, Wong and Fraser expressing unequivocal support for their decisions in defense of public education, particularly since June 30, 2016. / Defeated. For: McNally, Nohr, Paynter, Watters. Against: Ferris, Leonard, Loring-Kuhanga, Orcherton, Whiteaker

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BYLAW 9368  SD61Greater Victoria: PROCEDURE
100.00             In all meetings of the Board of Trustees, procedures shall be governed by Robert’s Rules of Order, except where provisions of the bylaws of the Board or the Schools Act may conflict, in which case the latter shall prevail.
104.01             All motions proposed to the Board by an in the report of a standing committee shall be deemed to be before the Board for consideration during the hearing of the said committee report, without the necessity of a formal motion and seconder to the motion, and shall be debated prior to the next standing committee report.  Before entertaining the question and debate on a motion proposed to the Board in a report of a standing committees the Chairman shall determine whether or not any trustee wishes any of the motions proposed to be dealt with individually.  In the event that any trustee shall so require, having been queried by the Chairman in that regard, such motion or motions shall be dealt with separately and voted on individually.  The trustees shall be entitled to debate separately on each motion so severed from the report.

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

Sticky post: Motions and Trustee Voting Records
  January 2012 –  June 2016.  Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2: Board Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info (no school act basis for BCCPAC)
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Meeting schedule here.   Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.) Next meeting: Monday, November 7 7pm Ed Policy and Directions.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.

Operations Policy and Planning Standing Committee: (until December 2016)
Chair Leonard; McNally, Paynter, Watters
Education  Policy and Directions:(until December 2016)
Chair Nohr; Ferris, Orcherton, Whiteaker

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.   So assigned Trustees are the ones who count for quorum = 3. Whiteaker’s motion at D.2 b. v on this meeting agenda carried, so only Trustees who are members of the Standing Committee will have a vote. Others may attend and participate in debate.

Policy Review Subcommittee (advises both Standing Committees)
March-June Leonard/Watters (term ended)    Sept-Nov  Nohr/Whiteaker
Dec-Feb 17  Paynter.   [During the 2012-2015 term, those Trustees (I among them) who pointed out the need for Policy review were told more than once by a majority of Trustees that it would be too much work for senior administration, and that it would take place on a one-off  interim basis, by the then-Director of HR.]

External Trustee Liaison assignments are made by  the Board Chair. Terms below go to December 2016, when internal Trustee elections take place.