June 12/17: Operations Policy and Planning Standing Committee: Proposed New SD61 Enrolment Protocol / Draft Facilities Plan (First Ever?)

Recommended motion (recommended by the Committee): TTB accept the recommendations of the Student Registration and Transfer Ad Hoc Committee.
Proposed new enrolment protocol for a school: 1. re-enrolling student 2. catchment sibling 3. new catchment child 4. non catchment sibling 5. non catchment child 6. non school district child . / One parent speaker: Changing schools can lead to psychosis.

The Record Off The Record

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Meeting schedule hereMeeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

BOARD STANDING COMMITTEES 2017
(Board Chair Loring-Kuhanga member of both, ex officio)
Operations Policy&Planning Chair Watters, McNally, Leonard, Paynter
Ed Policy&Development: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee:  Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.  

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

 

howard slide 1
June is Orca Month: City of Victoria, BC, Washington State, Oregon

Sept 26/16 Board Meeting: DPAC’s Role // 7/9 Trustees Approve Gender Identity and Gender Expression Policy

Parent presenter: I would like to thank the Board Chair and Trustees for allowing me the opportunity to address this meeting. I have two issues I would like to discuss which concern the District PAC. The first is in regards to the status of the DPAC during Board Meetings and second is in concern of funding of Parent Education events.

Page 1

P1: Students with Intensive Behaviour Support Needs / Severe Mental Illness
P 2: Meeting Schedule /  Trustee  Appointments
P3: Board Meeting
P4: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P5: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info

It’s the end of September. Staff in schools now  know the students. You [and I] will not know how many children in a particular school are designated “Intensive Behaviour Interventions or Serious Mental Illness ” (or any designation, as no BC School Districts  provide class size and composition reports. The last report on the VSB site was 2013.). These students need much more support than the Ministry funds them for. So, think about where the funding for the support might come from.We all need to advocate for better funding for students with special needs.

Here is the protocol [based on Ministry of Education criteria and accepted in all BC public schools] taken from the from SD85 website, for Students with Intensive Behaviour Support Needs / Severe Mental Illness in the School District #85 Vancouver Island North Special Services Handbook Revised 2012: Designation of Students who have Intensive Behaviour Support or Serious Mental Illness.This is how it works everywhere  BC.

Students identified in this category are those most in need of intensive interventions. They are expected to be less than one percent (1%) of the student population province-wide. [Some schools  have many more children designated in this category than this statistic presents.] These students should have access to coordinated school/community interventions, which are based on inter-service / agency assessment processes that are required to manage, educate, and maintain the students in school and in their community.

Students Requiring Intensive Behaviour Interventions are eligible to be reported in this special education funding category if they exhibit:
antisocial, extremely disruptive behaviour in most environments (for example, classroom, school, family, and the community);
• and· behaviours that are consistent/persistent over time.

In addition to meeting one of the conditions above, to be eligible for special education funding, these behaviour disorders and or illnesses must be:
serious enough to be known to school and school district personnel and other community agencies and to warrant intensive interventions by other community agencies/service providers beyond the school [if there is no “outside agency involved, the school will not get funding for a support person. Some parents choose not to get “outside help” ie a psychiatrist or counselling] ; and
a serious risk to the student or others, and/or with behaviours or conditions that significantly interfere with the student’s academic progress and that of other students; and
beyond the normal capacity of the school to educate, provided “normal capacity” is seen to include the typical special education support / interventions such as school-based counselling, moderate behaviour supports, the use of alternate settings, and other means in the school environment. [School personnel / teachers have to go far beyond the “extra mile” to show that the school cannot educate the student without additional support.] Reduction in class size or placement in an alternate program or learning environment is not by itself a sufficient service to meet the criteria. “Beyond the normal capacity of the school to educate, provided “normal capacity” is seen to include the typical special education support / interventions such as school-based counselling, moderate behaviour supports, the use of alternate settings, and other means in the school environment.”

It is possible the school will get no funding for support, if parents  refuse services of community  psychologist or psychiatrist.

Then  what?

June 20/16 Board Meeting: The Record Off The Record: Dress Code, Wellness Program, Policy Updates, New Ministry Directives for Capital Plans

…let’s not forget local enviro ed champion Lenny Ross, who retired this year.

strat plan sd61

 

BC School Trustees Association website here.
BC Principals and Vice Principals Association here.
BC Association of School Business Officials here.
Educational Resource Acquisition Consortium (ERAC) here. [George J. Ambeault, former SD61 Secretary-Treasurer is Executive Director.]

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.  

Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015 (January – June 2016 to be added in August 2016). Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2:
Board Meeting
P3: District 61 PAC (aka DPAC, VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Meeting schedule here.

  • 1st meeting for 2016-17 school year Monday September 12 7 pm, location TBA. [Wouldn’t it be nice to know that Ed Policy and Directions meets in the same place every month (and not have to wait to find out how far across town you have to drive this month) for example, in the Board room, as the Operations Committee does, and The Board meeting? Maybe I’m all alone on that.]
  • Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Trustees don’t “have to”  attend Standing Committee if not assigned, and some don’t, but standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal   Rules of Order than does the Board,  ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows. The question can’t be called in a standing committee. Most substantive debate on motions takes place at the standing committees.  Standing Committees also provide for dialogue between  presenters and the Board.

Operations Policy and Planning Standing Committee:
Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education  Policy and Directions:
Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum)

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.  However, the relevant Bylaw also says “All members of the Operations Policy and Planning Committee shall be ex officio members of the Education Policy Development Committee with voting rights”. So assigned Trustees are the ones who count for quorum = 3.

Policy Review Subcommittee:  (advises both Standing Committees)
March-June Leonard/Watters (term ended)    Sept-Nov  Nohr/Whiteaker
Dec-Feb 17  McNally-Paynter.   During the 2012-2015 term, Trustees who pointed out the need for Policy review were told more than once by a majority of Trustees that it would be too much work for senior administration, and that it would take place on a one-off  interim basis. That process resulted in nearly every reference to a strategic plan being deleted.

External Trustee Liaison assignments are made by  the Board ChairTrustee Assignments Sept 2016

Although Paynter advised in his January report that the French Immersion committee had never met during his term of assignment and thus advised that there was no need for a Trustee rep, Administration recommended keeping a rep to the committee as it may be more active. Junior  Achievement has not needed a rep for some time so has been eliminated as a Trustee assignment.