April 10/17: Operations Policy & Planning: Partner Groups Have Voice at Board Table

Report of the Public Engagement Ad Hoc Committee: Recommended motion: i. That the Board approve revised Bylaw 9360 General Meeting of the Board to reflect the opportunity for stakeholder partners to comment (but not vote) on agenda items at Board of Education meetings. / Carried. Unanimous.

worms
Grateful to earthworms for all the work they do in gardens. This is the season to get to know them.

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Meeting schedule hereMeeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee:  Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.    Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials. The Public Engagement Ad Hoc Committee is discussing stakeholder participation at Board meetings, and will bring a recommendation to the Board.

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

April 19/17: SD61 Greater Victoria Special Board Budget Meeting

2017-2018-budget-plan

Present: Tom Ferris (Vice Chair, in Chair), Elaine Leonard, Edith Loring-Kuhanga (chair, by phone), Diane McNally, Deborah Nohr, Peg Orcherton, Rob Paynter, Jordan Watters Ann Whiteaker

A. Commencement of Meeting
A.1 Adoption of Agenda: additions:

  • Secretary-Treasurer: Presentation at A.2

A.2 Budget Presentation (Pp 5-16 agenda; rentals Pp 167-21)

  • Secretary-Treasurer: Still have structural deficit; spending more than brought in  – expenses exceed revenues. Local revenue = provincial grants, International student fees, lease revenue. Operating revenue “surplus” kept back to help defray structural deficit. Classroom Enhancement Funds not in the totals on slide 8 “Funding Level Per FTE”.
  • Superintendent: Because the entire amount goes to teaching positions and does not change the operating budget. CEF is a special purpose fund. Will be a rise in non enrolling ratios because of local language – SD61 different from other districts.
  • Secretary-Treasurer: Slide “School District Operating Spending  Including Classroom Enhancement Fund” – when SCC money comes in, SD61 will have one of the highest instructional $ %age in BC.
  • Watters: How long has SD61 had  a structural deficit? [Was $8.5 million when I was elected in 2011.]
  • Secretary-Treasurer: 15 years? Started with declining enrolment .   Slide “2017/2018 Operating Budget Considerations” : normally recommend rollover of surplus into structural deficit but there are significant needs in several areas next year. Class size and composition language restored drives space needs for coming year. Collective agreement language with GVTA is per capital higher than some other districts. SD61’s need will be above $15 million but have followed all requirement so hoping the gap will be funded.Province is fully funding the settlement with the BCTF. Staffing report will come on April 28.
  • Superintendent: Ministry will support Strong Starts but not child care or OSC.

 

B. Public Presentations on the 2017/18 Budget (5 minutes each): 12 speakers on Out of School Care, pre-schools, Little Red Schoolhouse .

  • McNally: Feel deep chagrin at not calling for more consultation with stakeholders before this.
  • Orcherton: Postpone any decision about Strawberry Vale Preschool  until further information on obligations and prior agreements on the part of both parties./ Moot (agreed to motion below)

i) Watters: add before Orcherton’s: : Postpone decision on rental increase for OSCs until further discussion and consultation with our stakeholders. / Carried. Unanimous.

  • Watters: Need to slow down and consult.
  • Orcherton: Child care not within the mandate of the K-12 system. Not enough information to decide tonight.
  • Superintendent: Funding from SCC is for K-12 education l only. Will have ramifications for OSCs and classrooms.
  • Paynter: Consider coming out to other meetings. Will bring notice of motion re consultation.
  • Whiteaker: History of out of school cares in SD61. Many started by parents.Often used kindergarten room after school.Schools acknowledged it was a good thing. Provides school connectedness community. Increase at this time doesn’t allow a real response. Will take  (via Vancouver Island Trustees Association)  Early Education motion to the BCSTA AGM for approval. Funding will be there in time. Invitation to ROSCO to get on board (Regional Out of School Care Operators group on Southern Vancouver Island ).
  • Loring-Kuhanga: SD61 / public schools not responsible for Out of School Care and daycares but they are of great benefit to students. Concerned with proposed huge increases and time frames for information.Board has demonstrated support for OSCs and daycares, but we have to find the space and we have to raise revenue in addition to Ministry funding which is still inadequate.
  • Nohr: Clear that we need to step back and reassess. Facilities Department has worked very hard re capital costs that have not been addressed over many years. Want to work through our values in strategic plan and address fiduciary responsibility as well.

Early Childhood Ed 1

Early Childhood Ed 2Early Childhood Ed 3Early Childhood Ed 4

[Background document here.]

C. 2017/18 Annual Budget
C.1 Annual Budget Debate
a)
Recommended from (carried at) Operations Policy &Planning April 10/17
i) That the Board approve the proposed District facilities rental rates effective July 1/17 to support reinvestment in facilities and child care opportunities. /Defeated unanimously as amended. (see debate below.)

  • McNally: Amendment: Apart from OSC and daycare fees. / Amendment carried.
  • Paynter: Motion to table [postpone or refer!] until review of all rates for all community members. / Carried. People aren’t aware even if increases are posted. Need to make all aware.
  • Secretary-Treasurer: Budget was posted on Twitter, on the website, and in various meetings  we have held on the budget.
  • Leonard: Need an ad hoc committee to study this. Nothing should happen re rental increases until January 2018, not July 1.
  • Ferris: Could give direction to the Superintendent  to bring back…
  • McNally: Question abut process – what are we discussing, Ferris’ suggestion here or Paynter motion on the floor? Are we debating “refer” or “table”? What?
  • Superintendent: July 1 rental reviews are not doable.Will come back with a reasonable timeline.Take to Public Engagement Committee? New implementation date and new process.

 


b)
New Business: McNally: (Allocation of 2017/18 One Time Operating Budget Surplus (Pp 3,4 agenda) [“surplus” in this context means this year’s in and out balances but as if you still have a big credit card bill sitting in the background to deal with] ): That the Board approve allotting the 2017/18 one time operating budget surplus of $1.4 million as follows: Support for Student Technology $400K, Inclusive Learner Spaces [McNally objection to this term for student breakout rooms for students having difficulty in classrooms] $400K, Environmental Upgrades $200K, Shop Upgrades $400K.

Considerations

  • Paynter: Add: Allocate up to $500,000 to YFCs and school counsellors to elementary schools not currently served with .5 FTE [half time at the school].
  • Orcherton: Need to divide the motion into , now 7, and consider all the options from OPP meeting separately.
  • Paynter: Can’t do this individually, have to look at it  globally.
  • Superintendent: Can take 5 minutes to present the options [for those who did not attend the Operations meeting where they were discussed].  #1: Expand student devices. Had consultation with DPAC. 2000-2300 devices. $ for pro-d, support classrooms, additions to team, as part of a front end load of support for 1 year. 1 individual doing that work woudl not work out. $950,000 cost of devices from Ministry fund. Evergreen fund $200,000 annually collected from schools; intend to use this to upgrade devices. #2: Heard from parents – need flexible teaching and learning. Won’t be able to deliver these spaces in one fell swoop but are starting. Working toward one in every school and then up. #3: This one will save us money.Remote control of heating- investment that will pay back. 20 schools need updating, 10 priority, 10 year payback.// Secretary-Treasurer: Can use operating funds for capital projects. District capital funds cover large projects. // #4: Structural deficit paydown. #5: Expand tech beyond what is currently available – for new spaces. #6: Continuing up the grades.  #7 added: Counselling in district, currently 12 individuals = 9 FTE. Decision was made to focus on high schools. Redistribute? Or cut teaching? One time funding; can only support people for 1 year. Need larger consultation with Board about wraparound services.
  • Loring-Kuhanga: That the Board postpone allocation of discretionary items  for 2018 Until the June or September Board meeting. / Defeated
  • Whiteaker: Refer [postpone!] to June Board meeting, senior administration to bring back suggested option. / Carried unanimously.

a) Recommended (by senior administration):
i.That the Board give all 3 readings of the 2017/18 budget Bylaw at this meeting. [Has to be carried unanimously.] / Carried. Unanimous.
ii.That the Board 2017/18 Annual Budget Bylaw $229,849,054 be read a 1st, 2nd, and 3d time, adopted April 19, and that the Secretary-Treasurer and Board Chair be authorized to sign, seal and execute this Bylaw on behalf of the Board.

D. Needs Budget Update

  • Secretary-Treasurer: Met at the end of January. SCC ramifications and impacts so wait until more comprehensive budget statement. Another meeting very soon.

E. Notice of Motions
i. Whiteaker: That the SD61 Board host the next VISTA (Vancouver Island School Trustees Association) meeting. In Spring 2018. / Carried. Unanimous. [Was a motion from the floor, not a Notice of Motion for a following meeting.]

ii) Paynter: Will bring motion re consultation process to future meeting.

F. Adjournment: 10:25 pm

 

Save

Save

April 5/17: Public Budget Meeting: No School Closures, So No Public

2017-2018-budget-plan

The Board of Education of School District No. 61 (Greater Victoria)
Special Board Budget Meeting, Wednesday, April 5, 2017 @ 7:00 p.m.
Tolmie Boardroom, 556 Boleskine Road

Territory Acknowledgement900
 

Present: Leonard, Loring-Kuhanga, McNally, Paynter, Watters, Whiteaker
Not present: Ferris, Nohr, Orcherton, or any member of the public

  1. Welcome – Chair Loring-Kuhanga
  1. 2017/2018 Annual Budget Presentation: Secretary-Treasurer
  •  Grant numbers are different for each District because of collective agreement language. Every month have to report to the ministry. Grants don’t increase block funding and in that way avoids sending more money to private schools.
  •   [The SCC BCTF win was for public education, not private schools.]
  • Slide 5: Deficit chart operating fund only; not including “classroom enhancement fund”. Projecting deficit of $4,104,887 for next fiscal year.
  • Slide 6: Local revenue increased from last year (was lowballed last year) to what is actually expected; takes into account International student revenue and Francophone Authority rentals.
  • Slide 7: Per student (1 FTE) funding up slightly: $7,301

The provincial government’s decision to fund school districts based on the number of students isn’t working, according to a growing number of critics. Since 2002, per-pupil funding has comprised the bulk of operations funding for school districts each year.But the BC School Trustees’ Association and parent groups like the BC Confederation of Parent Advisory Councils and Parent Advocacy Network are calling on the government to re-examine the per-pupil funding formula.While supplementary grants are provided to adjust for factors like the number of students learning English or with special needs, most funding is based on how many students show up for schools in September.

  • Slide 9: Downward trend in distributed learning. Student have more options than ever before. Some might have gone to SD63 SIDES distance learning.
  • Slide 10: Local Education Agreements: With Songhees Nation only; Esquimalt Nation does not participate. Still required to report on Administrate Savings [aka the “take away with one hand, give back with the other and call it funding” program. Offshore / Out of Province tuition is up; short term educational stays (6 weeks – 3 months) are up.
  • Slide 16: Communication Officer aligned with Strategic Plan. Professional Learning Support – many schools use this for release time.  .1 positions  were to support tech implementation at first  now supporting literacy  at each school.
  • Slide 17: Leases are going down but not anticipating a loss in rental revenue. Tech packages in schools need upkeep.
  • Superintendent: SD61 received $950,000 from the province for instructional materials. Sought input as required from SD61 DPAC re tech for students. 2250 student devices could be distributed throughout SD61.
  • Whiteaker: Is a Committee working on safe tech use,how to teach safe tech use – mental health and too much screen time – what are we doing to counter all the negatives?
  • Superintendent: Tech plan coming before end of year; includes safety.
  • Whiteaker: Want Policy and Regulations along with that.
  • Slide 19:   Numbers 3, 5 and 6 are local capital dollars. 1. Support for Student Technology is not a capital item. This possibility for the budget is not a multiple year ask – front end loading the initiative. 2. Inclusive Learning Space  // McNally: What exactly are “inclusive learning spaces”? They are breakout rooms for students usually with special needs who are not able to be in the classroom for a time, correct? Let’s call them what they are as “inclusive learning spaces” does not describe them at all. // 3. Environmental upgrades woudl be a 5-10 year payback in savings. Includes distance control of heat and boiler upgrades . 4. Apply to deficit  5. Expansion of tech for learning – to portables 6. Shop upgrades: A consultant’s report was done on health and safety issues –  acting on those. Other organizations have been investing in SD61 shops. The District needs to invest. Shop upgrade plan coming in May. Looking to refocus – Marine engineering, Marine tech.
  • Slide 20: No dental income covers SD61 expenses.  SD61 subsidizes rentals. Policy 1330 and Regulation. Taking steps to establish cost recovery basis.Salaries and Benefits: need an evening manager in Facilities.
  • Slide 21: SD61 24 FTE teachers
  • Slide 22: The question mark means the cost estimate does  not meet SD61 requirements becasue of local collective agreement language re class size ad composition
  • Slide 23: Regret from Loring-Kuhanga; will no be able to attend April 19th final debate.

3. Adjournment

Background Documents

Grants to Districts to Date

17-18-summary-of-grants 117-18-summary-of-grants 217-18-summary-of-grants 317-18-summary-of-grants 4

Estimated Operating Grant Letter

193335 - Estimated Operating Grant Letter 2017-18 1193335 - Estimated Operating Grant Letter 2017-18 2193335 - Estimated Operating Grant Letter 2017-18 3

Classroom Enhancement Fund [AKA Court Ordered Return of Money Stolen Via Illegal Means]

 

 

193513 Classroom Enhancement Fund 1

 

 

193513 Classroom Enhancement Fund 2

 

193513 Classroom Enhancement Fund 3

MOE Budget 2017  Overview February 2017

 

MOE Budget 2017 Overview Feb 2017 1

 

MOE Budget 2017 Overview Feb 2017 2MOE Budget 2017 Overview Feb 2017 3

MOE Budget 2017 Overview Feb 2017 4

MOE Budget 2017 Overview Feb 2017 5

MOF BC Budget and Fiscal Plan 2017-20

 

MOF BC Budget and Fiscal Plan 2017-2020 1

MOF BC Budget and Fiscal Plan 2017-2020 2

April 3/17: Ed Policy&Directions: Food Policy/ Professional Learning For Administrators / Gifted Students

2010 United Nations report on unsustainability of meat and dairy. Not only unsustainable but cruel and inhumane practices. As a vegan, which is increasingly mainstream, want to see more emphasis on the so-called “alternatives” to meat and dairy.

mensa

fiddlehead

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Sticky post: Motions and Trustee Voting Records  January 2012 – October  2016 (November 2016-May 2017 to come).  Motions may be shortened but retain essential information.

P1: Backgrounders/ Meeting ScheduleTrustee  Appointments
P2:  Standing Committee Meeting

Several Trustees regularly do not regularly attend both Standing Committee meetings, meetings which are invaluable for the information presented from stakeholders and District staff, and for the public engagement opportunities  and informative  dialogue with public and stakeholders.

The regular Trustee pay is $1530 per month. With 3 regularly  scheduled meetings a month = $510 a meeting. [Yes, there are usually additional committee meetings in a month, and school visits. But the Standing Committees are vital.]

The BC School Act allows Trustees to be absent with no reason for nearly 3 months – have to show up for that last meeting in the 3d month or disqualified. Anyone else have absence leeway like that?

52 (2) If a trustee is continuously absent from board meetings for a period of 3 consecutive months, unless the absence is because of illness or with the leave of the board, the office of the member is deemed to be vacant and the person who held the office is disqualified from holding office as a trustee until the next general school election.

Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  This had the effect of allowing only members of the Standing Committee to vote on motions, though other Trustees, if they attend,  can participate in  the debate. The Chair of the Board  ex officio member both Committees, with voting rights. Quorum is a majority of Trustee members on the committee.

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

BOARD STANDING COMMITTEES 2017
(Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: (members vary ; 3 month terms)Mar/17–May/17 Ferris&Orcherton

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

Meeting schedule here.   Next meeting April 10/17 Operations Policy & Planning. Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded;  Standing Committees not.

Trustees  are assigned as voting members by the Chair to one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.

Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.   

Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials.

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.