BC School Trustees Association AGM April 20-23 / 17: SD61 Board’s Two Motions Carry

The official report post-AGM here.  Includes disposition of motions. Both of SD61’s motions carried. Since the SD61 Board majority did not  support my motion to leave the BCSTA, clearly it was time for the SD61 Board to get more involved.

From November 28 / 16 Board Meeting: McNally: That the Board instruct the Chair to prepare the necessary documents to effect withdrawal of this Board from the BCSTA as soon as possible. / Postponed until after meeting with BCSTA President Rezansoff (below). [Was later defeated at the Board table.] “The Minister of Education is enshrined in BCSTA Bylaws as the Honourary President . What does that say about BCSTA independence as an advocate for public education?  If this motion is defeated, I will bring a motion to the BCSTA AGM to end the status of the Minister as Honourary President.

Kudos to Trustee Ann Whiteaker who did the background research on the Honourary President motion, and then shepherded it through the BCSTA process to get it on the agenda.

From February 27/17 Board Meeting: Whiteaker: That the board provide the following motion to the BCSTA AGM: “That the BCSTA Board of Directors request the legislative committee (or other ad hoc committee) to review the BCSTA current bylaws to ensure they continue to best serve the membership and the organizational structure and bring any recommendations to the 2017 AGM.” / Carried. Unanimous.

Whiteaker’s motion “That the BCSTA urge government to bring Early Childhood Development and the appropriate for funding under the responsibility of the Ministry of Education was submitted late as an emergent motion, but was not accepted by the BCSTA Legislative Committee.

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All motions on the AGM agenda:

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Thursday

abc

Friday

 

Saturday

All motions were dealt with by the end of Saturday’s session. Provincial Councillors (for SD61, Whiteaker) stay on for a Sunday session.

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Two Trustees ran for President. Gordon Swan was elected.

 

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Two candidates were nominated for Vice President, one being SD61 Trustee  Ann Whiteaker. Donna Sargent was elected.

 

VP Sargent

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The Report on Proceedings document includes Branch Reports.

Vancouver Island (VISTA) Branch
2017-2018 Executive Committee:
• Eve Flynn, SD 69 (Qualicum) – Branch President/Treasurer
• Denise Riley, SD 62 – (Sooke) First Vice-President
• Candace Spilsbury, SD 79 (Cowichan Valley) – Second Vice-President
• Pam Craig, SD 70 (Alberni) – Secretary
Rob Paynter, SD 61 (Greater Victoria) – Communications Liaison (newly elected)
Jordan Watters, SD 61 (Greater Victoria) – BCSTA Professional Learning Committee representative (newly elected)
• Candace Spilsbury, SD 79 (Cowichan Valley) – BCSTA First Nations Committee
Since the BCSTA April 2016 Annual General meeting, VISTA Branch members have
participated in two professional development and business meetings.
Our fall 2016 gathering was held in the Sooke School District on September 30 – October
1, 2016. Our hosts featured two brand new secondary schools at Royal Bay and Belmont.
Our professional development programme featured the following:
• Joan Axford outlined assigning our vision with governance and finance
• Kathleen King-Hunt shared the strategies in schools with the Aboriginal
Education Elder Role model programme.
• Bryan Johnston walked through an elementary school wide process to revise/
rewrite their school code of conduct
• Student Support Services presentation on Mental Health Literacy
Our spring VISTA meeting was hosted by SD 70 (Alberni). On the Friday evening we were
honoured to have Don Avison, Ministry of Education and the Government Negotiator in
the First Nation Tripartite Education Agreements to review Aboriginal student success
and the key objectives for school districts to focus on going forward.
VISTA would like to thank Christine Younghusband for her support and participation in
our Branch initiatives. VISTA will continue to advocate for local and provincial issues
related to public education.
SUBMITTED BY: Eve Flynn, Branch President

 

OregonGrape1
Native PNW plant Oregon Grape

October 24/16 Board Meeting: The Record Off the Record: BCSTA, Ministry of Education,VSB Firing

McNally: That the Board instruct the Chair to write letter to former VSB Trustees Lombardi, Alexander, Bacchus, Wong and Fraser expressing unequivocal support for their decisions in defense of public education, particularly since June 30, 2016. / Defeated. For: McNally, Nohr, Paynter, Watters. Against: Ferris, Leonard, Loring-Kuhanga, Orcherton, Whiteaker

P 1

BYLAW 9368  SD61Greater Victoria: PROCEDURE
100.00             In all meetings of the Board of Trustees, procedures shall be governed by Robert’s Rules of Order, except where provisions of the bylaws of the Board or the Schools Act may conflict, in which case the latter shall prevail.
104.01             All motions proposed to the Board by an in the report of a standing committee shall be deemed to be before the Board for consideration during the hearing of the said committee report, without the necessity of a formal motion and seconder to the motion, and shall be debated prior to the next standing committee report.  Before entertaining the question and debate on a motion proposed to the Board in a report of a standing committees the Chairman shall determine whether or not any trustee wishes any of the motions proposed to be dealt with individually.  In the event that any trustee shall so require, having been queried by the Chairman in that regard, such motion or motions shall be dealt with separately and voted on individually.  The trustees shall be entitled to debate separately on each motion so severed from the report.

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

Sticky post: Motions and Trustee Voting Records
  January 2012 –  June 2016.  Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2: Board Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info (no school act basis for BCCPAC)
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Meeting schedule here.   Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.) Next meeting: Monday, November 7 7pm Ed Policy and Directions.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.

Operations Policy and Planning Standing Committee: (until December 2016)
Chair Leonard; McNally, Paynter, Watters
Education  Policy and Directions:(until December 2016)
Chair Nohr; Ferris, Orcherton, Whiteaker

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.   So assigned Trustees are the ones who count for quorum = 3. Whiteaker’s motion at D.2 b. v on this meeting agenda carried, so only Trustees who are members of the Standing Committee will have a vote. Others may attend and participate in debate.

Policy Review Subcommittee (advises both Standing Committees)
March-June Leonard/Watters (term ended)    Sept-Nov  Nohr/Whiteaker
Dec-Feb 17  Paynter.   [During the 2012-2015 term, those Trustees (I among them) who pointed out the need for Policy review were told more than once by a majority of Trustees that it would be too much work for senior administration, and that it would take place on a one-off  interim basis, by the then-Director of HR.]

External Trustee Liaison assignments are made by  the Board Chair. Terms below go to December 2016, when internal Trustee elections take place.

Feb 10/15: OPPS: The Record Off The Record: Robert’s Rules, Not “Traditions” / Amended Budget 2014-15

Moved out of I CAmera meeting to public meeting for Board February 16: 1.That the Board support support the naming of physical assets in recognition of financial contributions from individuals and families. The opportunity for naming recognition must comply with the Province of BC Naming Privileges Policy. 2. That the Board support the naming of physical assets in recognition of financial contributions from businesses / corporations (commercial benefactors). The opportunity for naming recognition must comply with the Province of BC Naming Privileges Policy.

 P1 Next Meetings, Backgrounder
P2 SD61 Applicable Bylaws / Committees
P3 OPPS February 10/15  (scroll to bottom for page links)

Links for more info /sources in red.
Home page: Sticky post: Motions and Voting Records to January 2011 – June 2014: Voting records September –January 2015 to be added. Some day. Soon.

Next Meetings:

Monday February 16 /15 7:30 pm : Board Meeting: Tolmie Building
Monday March 2/15 7 pm: Ed Policy / OPPS combined, Tolmie (Spring Break )
Monday March 23/15 7:30 pm: Board, Tolmie Bldg
Wednesday March 25/15 7:00 Public Budget Meeting, Tolmie Bldg

Selections from student on display, Tolmie building:

treesprint

The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (Esquimalt, Oak Bay, Victoria, View Royal, a big part of Saanich and Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations). Official approved minutes of Board and Standing Committee meetings and official voting records are posted on the SD61 website under the “Board of Education” menu one month after the meeting. Agendas are posted for the public the Friday before the meeting.

New feature on SD61 website! Record of motions here!

Required reports from In Camera meetings posted beside the relevant meeting. (Click “view all” on the Bylaws, Policies and Regs menu). “Section 72” refers to Section 72 (3) of the BC School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” [Kind of an antique process now that these are posted online.] Key word: “general”. Any report beyond the basic one required must be done by an in camera motion and majority vote. The SD61 Bylaw 9360.1 states: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. [Note, not “are limited to”.] Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.” “Usually” leaves lots of room to move. “Never” might be better wording.

Civic governments are bound by the Community Charter (except for the City of Vancouver) and move into in camera meetings by public motion of the Council, and the public has to leave for the duration of the secret meeting and them come back. School Boards are governed by the BC School Act and Chairs set in camera meetings before public meetings.

The public meeting schedule  is posted on the District Calendar (under News and Events menu). Trustees are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio or video recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist. However, the video recording was debated at length in 2014 OPPS meetings.] Motions may be shortened but retain essential wording. Seconders not noted.

School District 61 Greater Victoria is the 6th largest employer in the Capital Regional District with a 2014-15 budget of $192,121,519 (2015 amended annual budget, to be approved at Feb 16 Board meeting).

January 12/15: The Record Off The Record: OPPS: Don’t Make Too Many Motions. It’s Cheaper That Way.

The District is fine. The Board needs a strategic plan. If we knew where we were going we wouldn’t have 8-12 motions on one agenda.

P1 Next Meetings
P2 SD61 Applicable Bylaws / Committees
P3 OPPS November 10, 2014 (scroll to bottom for page links)

Official voting record in OPPS minutes, which will be approved at next OPPS meeting, Feb 10/15 and then  posted to the SD61 website.

Links for more info /sources in red.
Home page: Sticky post: Motions and Voting Records to January 2011 – June 2014: Voting records September –December 2014 to be added.

Next Meetings:

Monday January 19/15 7:30 pm : Board Meeting: Tolmie Building
Monday February 2/15
7 pm: Education Policy Development: Glanford Middle School
Tuesday Feb 10/15 7:30 pm: Operations Policy and Planning, Tolmie Bldg
Monday Feb 16/15 7:30 pm: Board Meeting, Tolmie Bldg

The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (Esquimalt, Oak Bay, Victoria, View Royal, a big part of Saanich and Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations). Official approved minutes of Board and Standing Committee meetings are posted on the SD61 website under the “Board of Education” menu one month after the meeting. Agendas are posted for the public the Friday before the meeting.

Required reports from In Camera meetings are posted beside the relevant meeting. (Click “view all” on the Bylaws, Policies and REgs menu). “Section 72” refers to Section 72 (3) of the BC School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” [Kind of an antique process now that these are posted online.] Key word: “general”. Any report beyond the basic one required must be done by an in camera motion and majority vote. SD61 Bylaw 9360.1 states: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. [Note, not “are limited to”.] Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.” “Usually” leaves lots of room to move. “Never” might be better wording.

Civic governments are bound by the Community Charter (except for the City of Vancouver) and move into in camera meetings by public motion of the Council, and the public has to leave for the duration of the secret meeting and them come back. School Boards are governed by the BC School Act and Chairs set in camera meetings before public meetings.

The public meeting schedule is posted on the District Calendar (under News and Events menu). Trustees are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio or video recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist. However, the video recording was debated at length in 2014 OPPS meetings.] Motions may be shortened but retain the essential wording. Seconders not noted.

School District 61 Greater Victoria is the 6th largest employer in the Capital Regional District with a 2014-15 budget of $195.330, 769.00 of your tax dollars.