June 12/17: Operations Policy and Planning Standing Committee: Proposed New SD61 Enrolment Protocol / Draft Facilities Plan (First Ever?)

Recommended motion (recommended by the Committee): TTB accept the recommendations of the Student Registration and Transfer Ad Hoc Committee.
Proposed new enrolment protocol for a school: 1. re-enrolling student 2. catchment sibling 3. new catchment child 4. non catchment sibling 5. non catchment child 6. non school district child . / One parent speaker: Changing schools can lead to psychosis.

The Record Off The Record

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Meeting schedule hereMeeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

BOARD STANDING COMMITTEES 2017
(Board Chair Loring-Kuhanga member of both, ex officio)
Operations Policy&Planning Chair Watters, McNally, Leonard, Paynter
Ed Policy&Development: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee:  Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.  

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

 

howard slide 1
June is Orca Month: City of Victoria, BC, Washington State, Oregon

Jan 23/17: Board Meeting: BCTF Supreme Court of Canada Win Brings Back 34 Teachers To SD61

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Related organizations: BC School Trustees Association,BC Principals and Vice Principals Association, BC Association of School Business Officials, Educational Resource Acquisition Consortium (ERAC).

Sticky Post: Motions and Trustee Voting Records  January 2012 –  June 2016.  Motions may be shortened but retain essential information.

P1: Backgrounders/ Meeting ScheduleTrustee  Appointments
P2: Board or Standing Committee Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Meeting schedule here.   Next meeting Jan 23/17: Board meeting.Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: Dec/16-Feb/17: McNally&Paynter // Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.   

Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials.

Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  This had the effect of allowing only members of the Standing Committee to vote on motions [and the effect of fewer Trustees attending the standing committee they are not assigned to, thus possibly  missing important information] , though other Trustees can put motions on the agenda, and if they attend,  can participate in  the debate. The Chair of the Board is  an ex officio member of both Committees, with voting rights. A quorum is a majority of trustee members on the committee.

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

My motions instituting reports from Committee members (never required in the past; several committees Trustees were assigned to in the 2012 term never met or didn’t even exist)  carried in June 2015:

1. That the Board of Education of School District No. 61 (Greater Victoria) approve that all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair once per school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015. /  Carried   For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter  Against: Ferris, Leonard  Abstain:Orcherton    
2. That the Board of Education of School District No. 61 (Greater Victoria) approve that each Trustee (one Trustee agreed upon by a consensus in multi-Trustee committees) appointed to [internal] the Needs Budget Advisory Committee  , District Culture and Community (disbanded), District Gay/Straight Alliance (now Gender and Sexuality Alliance) , ANED [And ANEC] and French Immersion Advisory Committee, be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015.Carried. For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter Against:   Ferris, Leonard, Orcherton

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

Trustee Ferris’ December French Immersion Committee  report, included with this agenda:

january-23-2017-regular-packup

Trustee Watters’ December ANEC Report, included with this agenda:

anec-report

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

April4/16: EdPolicy&Directions: Bus Passes, Mental Health, Reading Recovery

“Mental health” is too important an issue to have one-off presentations at various schools. There is a province-wide bandwagon effect regarding student mental health initiatives, and the providers need more scrutiny from the District.

2016 April 2 fern new growth 2.jpg
Fern new growth April 2016

The Record Off The Record

P1: Meeting Schedule / Backgrounder / Standing Committee Meeting Summary
P2:
Standing Committees Backgrounder  / Trustee  Appointments
P3: District PAC (aka DPAC, VCPAC) Constitution excerpts / School Act re DPACs

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.  Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015.

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Next Meetings
Wed April 6 7:00 pm Special  Board Budget Meeting to receive public input: Round Table Budget Discussion / S.J. Willis Auditorium
Mon Apr 11 7:00: Operations Policy and Planning Standing Committee and Special Budget Meeting to receive public input: (250) 475-4106 to pre-register for the speakers’ list
Mon Apr 18 7:30 pm: Board Meeting
Wed Apr 20 7 pm: Final debate and vote on 2016/17 Budget

Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now video recorded, though Standing Committees are not. (Look under the Board of Education menu.) Most substantive debate on motions takes place at the standing committees (Education Policy and Directions / Operations Policy and Planning). Standing Committees also provide for dialogue between  presenters and the Board.

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades and some of which are redundant.

April 7/15: Ed Policy: The Record Off The Record: SD61French Immersion, ELL, Student Services, Teacher Pro-D

Letters from BC School Boards

  • to the Minister of Education, and others on a variety of topics here.  I’ve reformatted  many School Board letters that BC School Boards copy to other Boards and more, on various topics, in order to post them here. School Board Letters #9 is the last letters post here. The conversion is time consuming, so please click on the “here” to go to the BCSTA page where the letters are posted and archived.  Please check now and then – these letters often come out daily. Board chairs write these letters at the direction of the majority of Trustees on their Board. Wording is fined tuned in Board discussion; sometimes these letters are “ghostwritten” by District staff.

Letters from the SD61 Board Chair

  • to the Minister of Education and others are on the SD61 Board Advocacy page. My motion to set up the Advocacy page  carried some time ago, so you can find letters sent by the Chair on various topics related to public education and SD61 in particular, and replies we receive, on that page. The Chair writes these letters following direction of the Board through motions carried by the majority of 9 votes, or consensus on occasion. The Chair cannot originate letters independently on behalf of the Board.On occasion these letters are completely or partially “ghostwritten” by District staff.

P1: Next Meetings, Backgrounder
P2: SD61 Applicable Bylaws / Standing Committees
P3: Board Meeting
P4: District PAC (aka DPAC, VCPAC) Constitution excerpts
(scroll to bottom for page links)

Links for more info /sources in red.

Next Meetings

Mon April 13 7:30  pm: OPPS  Special Budget Meeting For Public Input : Tolmie Building (Register to guarantee place on speakers list (250) 475 4106
Mon April 20/15 7:30 pm: Board Meeting: Tolmie Building
Wed April 22 7 pm Special Board Budget Meeting : Tolmie Building: Final debate and final vote on approving 2015-16 Budget

AGM: Victoria Confederation of Parent Advisory Councils (Victoria DPAC) Reynolds Secondary School library, 7pm, April 28/15.

Mon May 4 7 pm  Ed Policy
Mon May 11 7:30 pm OPPS

The Record Off The Record is my personal record of and commentary on Board and Standing Committee meetings in School District 61 Greater Victoria (Esquimalt, Oak Bay, Victoria, View Royal, a big part of Saanich and Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations). Official approved minutes of Board and Standing Committee meetings and official voting records are posted on the SD61 website under the “Board of Education” menu one month after the meeting. Agendas are posted for the public the Friday before the meeting.
New feature on SD61 website: record of motions carried in a Board meeting (not those that were defeated, though, and one month behind as minutes need approval at next Board meeting).

Required Section 72 reports from In Camera meetings posted beside the relevant meeting.  “Section 72” refers to Section 72 (3) of the BC School Act which states “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded, and the record must be open for inspection at all reasonable times by any person, who may make copies and extracts on payment of a fee set by the board.” [Kind of an antique process now that these are posted online.] Key word: “general”. Any report beyond the basic one required must be done by an in camera motion and majority vote. The SD61 Bylaw 9360.1 states: “In-camera items that may be discussed confidentially include legal, property, personnel and privacy matters as defined by provincial legislation. [Note, not “are limited to”.] Full board meetings must be held in public unless the board decides that it is in the public’s interest to hold a private session (closed or in-camera meeting). However, it is important not to abuse this power. Potential controversy or embarrassment to the board is not usually sufficient reasons for an in-camera meeting.” “Usually” leaves lots of room to move. “Never” might be better wording.

Civic governments are bound by the Community Charter (except for the City of Vancouver) and move into in camera meetings by public motion of the Council, and the public has to leave for the duration of the secret meeting and then come back. School Boards are governed by the BC School Act and Chairs set in camera meetings before public meetings.

The public meeting schedule is posted on the District Calendar (under News and Events menu). Trustees are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. No audio or video recordings are made of Standing Committee meetings, only of Board meetings. [No record of how the audio recording decision was made, or any debate on proposed uses of and storage of the record appears to exist. However, the video recording was debated at length in 2014 OPPS meetings.] Motions may be shortened but retain essential wording. Seconders not noted.

School District 61 Greater Victoria is the 6th largest employer in the Capital Regional District with a 2014-15 budget of $195,330,769   You pay nine Trustees approximately $1,400 a month, each.