April 24/17 Board Meeting: Facilities Reorganization

TTB direct the Superintendent to enhance the information available to the public and stakeholders about their role in voice at meetings, the ability to address address the Board and participate at Standing Committees as well as update the agenda package and information at the meeting itself, and improve the District website. / Carried. Unanimous.

hummer nest

Lined Paper (The Record Off The Record) is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District primarily serves students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations. 

Strategic plan here.

P1: Backgrounders/ Meeting Schedule /  Trustee  Appointments
P2:
Board or Standing Committee Meeting: Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)
P3 : Students with Intensive Behaviour Support Needs / Severe Mental Illness

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations Policy&Planning: Chair Watters, McNally, Leonard, Paynter
Education  Policy Development : Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: Dec/16-Feb/17: McNally&Paynter [McNally gave notice could not attend these]// Mar/17–May/17 Ferris&Orcherton

 Standing  Committees  operate on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time.  After a motion to restrict voting in Standing Committees  to only assigned members of the committee (sensible as if all Trustees are present and vote, it’s an improperly constituted  Board meeting), unfortunately  some Trustees have chosen not to attend the committee if they don’t have a vote, and so miss vital information.

Trustee salaries (aka “stipend): $20,486/year effective Dec 1/14. Chair and vice-chair receive an extra $3,000 and $1,500, respectively.

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

Save

April 3/17: Ed Policy&Directions: Food Policy/ Professional Learning For Administrators / Gifted Students

2010 United Nations report on unsustainability of meat and dairy. Not only unsustainable but cruel and inhumane practices. As a vegan, which is increasingly mainstream, want to see more emphasis on the so-called “alternatives” to meat and dairy.

mensa

fiddlehead

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Sticky post: Motions and Trustee Voting Records  January 2012 – October  2016 (November 2016-May 2017 to come).  Motions may be shortened but retain essential information.

P1: Backgrounders/ Meeting ScheduleTrustee  Appointments
P2:  Standing Committee Meeting

Several Trustees regularly do not regularly attend both Standing Committee meetings, meetings which are invaluable for the information presented from stakeholders and District staff, and for the public engagement opportunities  and informative  dialogue with public and stakeholders.

The regular Trustee pay is $1530 per month. With 3 regularly  scheduled meetings a month = $510 a meeting. [Yes, there are usually additional committee meetings in a month, and school visits. But the Standing Committees are vital.]

The BC School Act allows Trustees to be absent with no reason for nearly 3 months – have to show up for that last meeting in the 3d month or disqualified. Anyone else have absence leeway like that?

52 (2) If a trustee is continuously absent from board meetings for a period of 3 consecutive months, unless the absence is because of illness or with the leave of the board, the office of the member is deemed to be vacant and the person who held the office is disqualified from holding office as a trustee until the next general school election.

Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  This had the effect of allowing only members of the Standing Committee to vote on motions, though other Trustees, if they attend,  can participate in  the debate. The Chair of the Board  ex officio member both Committees, with voting rights. Quorum is a majority of Trustee members on the committee.

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

BOARD STANDING COMMITTEES 2017
(Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: (members vary ; 3 month terms)Mar/17–May/17 Ferris&Orcherton

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

Meeting schedule here.   Next meeting April 10/17 Operations Policy & Planning. Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded;  Standing Committees not.

Trustees  are assigned as voting members by the Chair to one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.

Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.   

Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials.

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

March 6/17: Ed Policy&Directions / Operations: Inclusive Learning&Facilities Update

“Teachers and education assistants need to be trained for severe behaviour, and need to deal with a broad array of issues. What is the training? Inclusion can be exclusion. What you in the majority see as segregation can mean community. A segregated space can be inclusive. Where’s the training coming from for specific disorders? Haven’t seen it. And how will you monitor that it is true inclusion?”

red-flowering-currant-14
Red Flowering Currant BC native plant

P1: Backgrounder / SD61 Budget Meetings / SD61  org chart
P2: Meeting report

2017-2018-budget-plan

Public participation meeting process here.

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.    Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials. The Public Engagement Ad Hoc Committee is discussing stakeholder participation at Board meetings, and will bring a recommendation to the Board.

Board Ad Hoc Committees and TORs  here.

Meeting schedule here.   Next meeting March 13/17: Board meeting.Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

gvsd-org-chart


BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations Policy&Planning: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee:  Mar/17–May/17 Ferris&Orcherton

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

May 2/16: Ed Policy & Directions: Aboriginal Student Achievement Review / Student Assessment Update

strat plan sd61

 

The Record Off The Record

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.  Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015 (January – June 2016 to be added in August 2016). Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2:
Board Meeting
P3: District 61 PAC (aka DPAC, VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils)

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.  Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015. Motions may be shortened but retain essential information.

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Next Meetings
Mon May 9 7 pm Operations Policy and Planning Standing Committee (Board Room)
Mon May 16 7:30 pm Board Meeting (Board Room)
Mon June 6 7 pm Education Policy and Directions Standing Committee (location TBA)
Mon June 13 7 pm OPPS (board Room)
Mon June 20 7:30 Board Meeting (Board Room) : Board elections and other business

Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now video recorded, though Standing Committees are not. (Under the Board of Education menu.)

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Some background, as the end of the school year approaches:

Robert’s Rules of Order 11th Edition provides a clear guide for everyone in debate  (maybe this should be sent to  our MLAs…): Debate on the Question p 42 / p 43: “Speakers must address their remarks to the Chair. Debate must be confined to the merits of the pending question. ..and…should avoid injecting a personal tone into debate. …they must never attack or make any allusion to the motives of members.” // p 392: “The measure, not the member, is the subject of debate.”

June 8/15 OPPS meeting, carried: McNally: That all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda packup, beginning December 2015. / Carried. Unanimous.But was amended at the Board meeting, to require only one report.

The motion was amended at the Board table to read: McNally: That the Board of Education of School District No. 61 (Greater Victoria) approve that all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair once per school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up, beginning December 2015.Carried   For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter
Against: Trustee Ferris, Leonard   Abstain: Trustee Orcherton
McNally: That the Board of Education of School District No. 61 (Greater Victoria)
approve that each Trustee (one Trustee agreed upon by consensus in multi-Trustee committees) appointed to [internal] the Needs Budget Advisory Committee, District Culture and Community, District Gay/Straight Alliance [ now Gender and Sexuality Alliance] , ANED and French Immersion Advisory Committee, be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015. / Carried.  For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter   Against: Trustees Ferris, Leonard, Orcherton

Nov 16 / 15 Board meeting: Watters:  That the Board conduct a review of external committee appointments by instructing:  a) trustees currently appointed to external committees to provide the Chair with recommendations and rationale regarding SD61’s continued involvement on the committee to which they are appointed, b) the Chair to send correspondence to all external committees to which the Board makes appointments and inquire if a SD61 representative continues to be valuable.
c) the Chair to send correspondence to all District municipalities and First Nations partners expressing the Board’s interest in building relationships and being involved in areas of mutual interest [deleted in Paynter’s amendment: and inquire if there are any committees upon which SD61’s presence would be valuable.] d) the Chair to make recommendations to the Board, based on the above correspondence, for any change to the list of external committees that receive appointments. / Carried as amended below.  For:
Ferris, Leonard, Loring-Kuhanga, McNally, Nohr, Paynter, Whiteaker, Watters   Abstain: Orcherton  // Paynter: Motion to amend: End item “c” after ‘areas of mutual interest”. / Carried.   For:  Ferris, Leonard,  Loring-Kuhanga, Paynter, Whiteaker     Against, as amended: McNally, Nohr, Orcherton, Watters

Dec 14 / 15 Board: McNally: That the Board amend Bylaw 9360 General Meeting of the Board to add “Each year thereafter during the term of office, the election of Chair, Vice-Chair, and Board representatives to various agencies where the Trustees have regular representation and the appointment of Trustees to  internal and external committees shall take place at the June Board meeting” at the end of Article 2.  / Carried. Unanimous.

Trustee Assignments Feb 2016 1