May 1/17: Education Policy&Directions: Reading Recovery

20170228_185720
Carol C / Eddy G: On a wall at the former Youth Detention Centre, now Choices Transitional Shelter, View Royal SD61

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Sticky post: Motions and Trustee Voting Records  January 2012 – October  2016 (November 2016-May 2017 to come).  Motions may be shortened but retain essential information.

P1: Backgrounders/ Meeting ScheduleTrustee  Appointments
P2:  Standing Committee Meeting
P3: Letter to Ministry of Education from SD23 Central Okanagan

Trustees  are assigned as voting members by the Chair to one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration. Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  This had the effect of allowing only members of the Standing Committee to vote on motions, though other Trustees, if they attend,  can participate in  the debate. The Chair of the Board  ex officio member both Committees, with voting rights. Quorum is a majority of Trustee members on the committee.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees. Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.   

The BC School Act allows Trustees to be absent with no reason for nearly 3 months – have to show up for that last meeting in the 3d month or disqualified. Anyone else have absence leeway like that?

52 (2) If a trustee is continuously absent from board meetings for a period of 3 consecutive months, unless the absence is because of illness or with the leave of the board, the office of the member is deemed to be vacant and the person who held the office is disqualified from holding office as a trustee until the next general school election.

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

BOARD STANDING COMMITTEES 2017
(Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: (members vary ; 3 month terms)Mar/17–May/17 Ferris&Orcherton

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

Meeting schedule here.   Next meeting May 8/17 Operations Policy & Planning. Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded;  Standing Committees not.

October 24/16 Board Meeting: The Record Off the Record: BCSTA, Ministry of Education,VSB Firing

McNally: That the Board instruct the Chair to write letter to former VSB Trustees Lombardi, Alexander, Bacchus, Wong and Fraser expressing unequivocal support for their decisions in defense of public education, particularly since June 30, 2016. / Defeated. For: McNally, Nohr, Paynter, Watters. Against: Ferris, Leonard, Loring-Kuhanga, Orcherton, Whiteaker

P 1

BYLAW 9368  SD61Greater Victoria: PROCEDURE
100.00             In all meetings of the Board of Trustees, procedures shall be governed by Robert’s Rules of Order, except where provisions of the bylaws of the Board or the Schools Act may conflict, in which case the latter shall prevail.
104.01             All motions proposed to the Board by an in the report of a standing committee shall be deemed to be before the Board for consideration during the hearing of the said committee report, without the necessity of a formal motion and seconder to the motion, and shall be debated prior to the next standing committee report.  Before entertaining the question and debate on a motion proposed to the Board in a report of a standing committees the Chairman shall determine whether or not any trustee wishes any of the motions proposed to be dealt with individually.  In the event that any trustee shall so require, having been queried by the Chairman in that regard, such motion or motions shall be dealt with separately and voted on individually.  The trustees shall be entitled to debate separately on each motion so severed from the report.

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

Sticky post: Motions and Trustee Voting Records
  January 2012 –  June 2016.  Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2: Board Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info (no school act basis for BCCPAC)
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Meeting schedule here.   Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.) Next meeting: Monday, November 7 7pm Ed Policy and Directions.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.

Operations Policy and Planning Standing Committee: (until December 2016)
Chair Leonard; McNally, Paynter, Watters
Education  Policy and Directions:(until December 2016)
Chair Nohr; Ferris, Orcherton, Whiteaker

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.   So assigned Trustees are the ones who count for quorum = 3. Whiteaker’s motion at D.2 b. v on this meeting agenda carried, so only Trustees who are members of the Standing Committee will have a vote. Others may attend and participate in debate.

Policy Review Subcommittee (advises both Standing Committees)
March-June Leonard/Watters (term ended)    Sept-Nov  Nohr/Whiteaker
Dec-Feb 17  Paynter.   [During the 2012-2015 term, those Trustees (I among them) who pointed out the need for Policy review were told more than once by a majority of Trustees that it would be too much work for senior administration, and that it would take place on a one-off  interim basis, by the then-Director of HR.]

External Trustee Liaison assignments are made by  the Board Chair. Terms below go to December 2016, when internal Trustee elections take place.

Sept 26/16 Board Meeting: DPAC’s Role // 7/9 Trustees Approve Gender Identity and Gender Expression Policy

Parent presenter: I would like to thank the Board Chair and Trustees for allowing me the opportunity to address this meeting. I have two issues I would like to discuss which concern the District PAC. The first is in regards to the status of the DPAC during Board Meetings and second is in concern of funding of Parent Education events.

Page 1

P1: Students with Intensive Behaviour Support Needs / Severe Mental Illness
P 2: Meeting Schedule /  Trustee  Appointments
P3: Board Meeting
P4: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P5: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info

It’s the end of September. Staff in schools now  know the students. You [and I] will not know how many children in a particular school are designated “Intensive Behaviour Interventions or Serious Mental Illness ” (or any designation, as no BC School Districts  provide class size and composition reports. The last report on the VSB site was 2013.). These students need much more support than the Ministry funds them for. So, think about where the funding for the support might come from.We all need to advocate for better funding for students with special needs.

Here is the protocol [based on Ministry of Education criteria and accepted in all BC public schools] taken from the from SD85 website, for Students with Intensive Behaviour Support Needs / Severe Mental Illness in the School District #85 Vancouver Island North Special Services Handbook Revised 2012: Designation of Students who have Intensive Behaviour Support or Serious Mental Illness.This is how it works everywhere  BC.

Students identified in this category are those most in need of intensive interventions. They are expected to be less than one percent (1%) of the student population province-wide. [Some schools  have many more children designated in this category than this statistic presents.] These students should have access to coordinated school/community interventions, which are based on inter-service / agency assessment processes that are required to manage, educate, and maintain the students in school and in their community.

Students Requiring Intensive Behaviour Interventions are eligible to be reported in this special education funding category if they exhibit:
antisocial, extremely disruptive behaviour in most environments (for example, classroom, school, family, and the community);
• and· behaviours that are consistent/persistent over time.

In addition to meeting one of the conditions above, to be eligible for special education funding, these behaviour disorders and or illnesses must be:
serious enough to be known to school and school district personnel and other community agencies and to warrant intensive interventions by other community agencies/service providers beyond the school [if there is no “outside agency involved, the school will not get funding for a support person. Some parents choose not to get “outside help” ie a psychiatrist or counselling] ; and
a serious risk to the student or others, and/or with behaviours or conditions that significantly interfere with the student’s academic progress and that of other students; and
beyond the normal capacity of the school to educate, provided “normal capacity” is seen to include the typical special education support / interventions such as school-based counselling, moderate behaviour supports, the use of alternate settings, and other means in the school environment. [School personnel / teachers have to go far beyond the “extra mile” to show that the school cannot educate the student without additional support.] Reduction in class size or placement in an alternate program or learning environment is not by itself a sufficient service to meet the criteria. “Beyond the normal capacity of the school to educate, provided “normal capacity” is seen to include the typical special education support / interventions such as school-based counselling, moderate behaviour supports, the use of alternate settings, and other means in the school environment.”

It is possible the school will get no funding for support, if parents  refuse services of community  psychologist or psychiatrist.

Then  what?

Dec 14/15: The Record Off The Record: Board Meeting: Blanshard School Sale, Bylaw Updates

“The Board of Education of School District No. 61 (Greater Victoria) respectfully requests that the Honourable Minister of Finance support all three of the recommendations of the Standing Committee’s report and commit the resources necessary to provide school districts with the tools and facilities needed to provide high quality public education to BC’s youth.”

 

Credit: Friends of Carmanah Walbran website
Credit: Friends of Carmanah Walbran website

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, usually one  month after the meeting.

P1: Recent Letters
P2:
Backgrounder
P3: Board Meeting Report
P4: District PAC (aka DPAC, VCPAC) Constitution excerpts / School Act re DPACs

Next Meetings
Winter Break Dec 19-Jan 3
Mon Jan 4/16 7 pm
Ed Policy and Directions : Shoreline Middle School
Mon Jan 11/16 7 pm Operations Policy and Planning, Tolmie Bldg
Mon Jan 18/16: Board Meeting, Tolmie Bldg

Meeting agendas posted on SD61 website Friday before the meeting.

Sticky post: Motions and Trustee Voting Records  January 2012 – March 2015. Update to December 2015 coming soon.

Links for more info /sources underlined.

2015 12 15 Ltr to Minister of Finance re K-12 funding 12015 12 15 Ltr to Minister of Finance re K-12 funding 2Min of Ed 184509 Board Chairs outgoing 1Min of Ed 184509 Board Chairs outgoing 2184509 Board Chairs outgoing attachment