June 12/17: Operations Policy and Planning Standing Committee: Proposed New SD61 Enrolment Protocol / Draft Facilities Plan (First Ever?)

Recommended motion (recommended by the Committee): TTB accept the recommendations of the Student Registration and Transfer Ad Hoc Committee.
Proposed new enrolment protocol for a school: 1. re-enrolling student 2. catchment sibling 3. new catchment child 4. non catchment sibling 5. non catchment child 6. non school district child . / One parent speaker: Changing schools can lead to psychosis.

The Record Off The Record

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Meeting schedule hereMeeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

BOARD STANDING COMMITTEES 2017
(Board Chair Loring-Kuhanga member of both, ex officio)
Operations Policy&Planning Chair Watters, McNally, Leonard, Paynter
Ed Policy&Development: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee:  Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.  

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

 

howard slide 1
June is Orca Month: City of Victoria, BC, Washington State, Oregon

Jan 23/17: Board Meeting: BCTF Supreme Court of Canada Win Brings Back 34 Teachers To SD61

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Related organizations: BC School Trustees Association,BC Principals and Vice Principals Association, BC Association of School Business Officials, Educational Resource Acquisition Consortium (ERAC).

Sticky Post: Motions and Trustee Voting Records  January 2012 –  June 2016.  Motions may be shortened but retain essential information.

P1: Backgrounders/ Meeting ScheduleTrustee  Appointments
P2: Board or Standing Committee Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Meeting schedule here.   Next meeting Jan 23/17: Board meeting.Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: Dec/16-Feb/17: McNally&Paynter // Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.   

Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials.

Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  This had the effect of allowing only members of the Standing Committee to vote on motions [and the effect of fewer Trustees attending the standing committee they are not assigned to, thus possibly  missing important information] , though other Trustees can put motions on the agenda, and if they attend,  can participate in  the debate. The Chair of the Board is  an ex officio member of both Committees, with voting rights. A quorum is a majority of trustee members on the committee.

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

My motions instituting reports from Committee members (never required in the past; several committees Trustees were assigned to in the 2012 term never met or didn’t even exist)  carried in June 2015:

1. That the Board of Education of School District No. 61 (Greater Victoria) approve that all Trustees appointed by the Chair to an external body be required to submit a written report to the Board via the Chair once per school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015. /  Carried   For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter  Against: Ferris, Leonard  Abstain:Orcherton    
2. That the Board of Education of School District No. 61 (Greater Victoria) approve that each Trustee (one Trustee agreed upon by a consensus in multi-Trustee committees) appointed to [internal] the Needs Budget Advisory Committee  , District Culture and Community (disbanded), District Gay/Straight Alliance (now Gender and Sexuality Alliance) , ANED [And ANEC] and French Immersion Advisory Committee, be required to submit a written report to the Board via the Chair in December and June of each school year, as part of the Trustee Report agenda item, reports to be included as part of the Board agenda pack-up,beginning December 2015.Carried. For: Trustees Whiteaker, Watters, McNally, Loring-Kuhanga, Nohr, Paynter Against:   Ferris, Leonard, Orcherton

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

Trustee Ferris’ December French Immersion Committee  report, included with this agenda:

january-23-2017-regular-packup

Trustee Watters’ December ANEC Report, included with this agenda:

anec-report

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

Jan 16/17: Operations Policy and Planning: The Record Off The Record: Long Term Facilities Planning is Exciting!

snowdrops

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Related organizations: BC School Trustees Association,BC Principals and Vice Principals Association, BC Association of School Business Officials, Educational Resource Acquisition Consortium (ERAC).

Sticky Post: Motions and Trustee Voting Records  January 2012 –  June 2016.  Motions may be shortened but retain essential information.

P1: Backgrounders/ Meeting ScheduleTrustee  Appointments
P2: Board or Standing Committee Meeting

P3: District 61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Meeting schedule here.   Next meeting Jan 23/17: Board meeting.Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: Dec/16-Feb/17: McNally&Paynter // Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.   

Robert’s Rules state that at a Board meeting consists of  debate and vote by members of the assembly, and defines members of the assembly as the elected officials.

Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  This had the effect of allowing only members of the Standing Committee to vote on motions [and the effect of fewer Trustees attending the standing committee they are not assigned to, thus possibly  missing important information] , though other Trustees can put motions on the agenda, and if they attend,  can participate in  the debate. The Chair of the Board is  an ex officio member of both Committees, with voting rights. A quorum is a majority of trustee members on the committee.

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

Nov 7/16: The Record Off The Record: Ed Policy&Directions: International Student Program

“There certainly are benefits to having international students in our public schools. The program provides an increase in revenue and the potential for positive cultural exchange. It is obviously a high quality program that has received a great deal of attention and resources.But I would like to dig a little deeper than that. What does the international program in our schools actually look like on the ground?”

 

rams
Mt Doug’s 85th Anniversary

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee  meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

P1:Meeting Schedule /  Trustee  Appointments
P2: Ed Policy and Directions Meeting
P3: SD61 DPAC (aka VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info
P5: Students with Intensive Behaviour Support Needs / Severe Mental Illness

Next Meetings
Mon Nov 14
7 pm Operations Policy and Planning (Board Room)
Mon Nov 28 7:30 Board Meeting (Board Room)
Mon Dec 5 7 pm Ed Policy and Directions (location TBA)
Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

ICYMI: Here’s how Point of Order works.

The Chair has a duty to make sure the rules of the assembly are followed, not the “rules of the Chair” or “Board Traditions” (p 90, Robert’s Rules in Brief”). A “Point of Order” calls attention to the fact that a rule is being broken. Grounds for a Point of Order: If a member of the assembly (an elected individual, in this case a Trustee) notes a breach of a  Bylaw,  anyone’s defiance of normal standards of decorum in a meeting, the Chair allowing a motion that is out of order (need to have a good reason for that call)  speak up and call “Point of Order” (p 251 Robert’s). The Chair then states “Point well taken” or Point not well taken”. If the Chair does not allow the Point of Order, the Chair must state the reason, based in RRO, SD61 Bylaw, or SD61 Policy. The Chair’s opinion is not enough. If the Chair is not able to explain a valid reason,  RRO requires the Chair to  consult with the meeting parliamentarian (p 254) or call a recess while the Chair reads RRO 11th Edition and/or Bylaws to find a reason.

Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  this had the effect of allowing only members of the Sanding Committee to vote on motions, though other Trustees, if they attend,  can participate in  the debate. The Chair of the Board is  an ex officio member of both Committees, with voting rights. A quorum is a majority of trustee members on the committee.

Related organizations: BC School Trustees Association,BC Principals and Vice Principals Association, BC Association of School Business Officials, Educational Resource Acquisition Consortium (ERAC).

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

At any given time a few Ad Hoc Committees are in operation to deal with  specific issues.

Trustees are assigned by the Chair as members of one of the two standing committees, Education Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.Trustees don’t “have to”  attend Standing Committee if not assigned, and some don’t, but standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal Rules of Order than does the Board,  ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows. The question can’t be called in a standing committee, so debate can’t be limited (p 500 Robert’s Rules 11th Ed. p 500. The clever Robert’s people don’t put the most recent edition online; you have to buy the book). Most substantive debate on motions takes place at the standing committees.  Standing Committees also provide for dialogue between  presenters and the Board. Many people believe Standing Committees have less status than the Board meeting, but for input to the Board and dialogue on issues, Standing Committees are the most powerful venues.

Operations Policy and Planning Standing Committee: Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education  Policy and Directions: Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum

External Trustee Liaison assignments are made by  the Board Chair.

These assignments will change after November Board meeting internal elections for Chair, Vice Chair, Standing Committee Chairs. The elected Chair will make assignments.

 

 

goldstream2
Goldstream Salmon Run