June 20/16 Board Meeting: The Record Off The Record: Dress Code, Wellness Program, Policy Updates, New Ministry Directives for Capital Plans

…let’s not forget local enviro ed champion Lenny Ross, who retired this year.

strat plan sd61

 

BC School Trustees Association website here.
BC Principals and Vice Principals Association here.
BC Association of School Business Officials here.
Educational Resource Acquisition Consortium (ERAC) here. [George J. Ambeault, former SD61 Secretary-Treasurer is Executive Director.]

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.  

Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015 (January – June 2016 to be added in August 2016). Motions may be shortened but retain essential information.

P1: Meeting Schedule /  Trustee  Appointments
P2:
Board Meeting
P3: District 61 PAC (aka DPAC, VCPAC) Constitution excerpts / School Act re DPACs
P4: BCCPAC (British Columbia Confederation of Parent Advisory Councils) info

SD61 Greater Victoria School District includes  students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Meeting schedule here.

  • 1st meeting for 2016-17 school year Monday September 12 7 pm, location TBA. [Wouldn’t it be nice to know that Ed Policy and Directions meets in the same place every month (and not have to wait to find out how far across town you have to drive this month) for example, in the Board room, as the Operations Committee does, and The Board meeting? Maybe I’m all alone on that.]
  • Meeting agendas posted on SD61 website Friday before the meeting. Board meetings are now audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

A Policy Subcommittee has been formed to review Policies,  some of which have not been reviewed for several decades, some of which are redundant, and some of which are job descriptions and not Policy.

Trustees  are assigned by the Chair as members of one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration.

Trustees don’t “have to”  attend Standing Committee if not assigned, and some don’t, but standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees as  Standing  Committee structure operates on less formal   Rules of Order than does the Board,  ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows. The question can’t be called in a standing committee. Most substantive debate on motions takes place at the standing committees.  Standing Committees also provide for dialogue between  presenters and the Board.

Operations Policy and Planning Standing Committee:
Chair Leonard; McNally, Paynter, Watters  (ex officio Loring-Kuhanga – vote but not counted for quorum)
Education  Policy and Directions:
Chair Nohr; Ferris, Orcherton, Whiteaker (ex officio Loring-Kuhanga – vote but not counted for quorum)

For OPPs and Ed Policy,  “quorum is a majority of trustee members on the committee”.  However, the relevant Bylaw also says “All members of the Operations Policy and Planning Committee shall be ex officio members of the Education Policy Development Committee with voting rights”. So assigned Trustees are the ones who count for quorum = 3.

Policy Review Subcommittee:  (advises both Standing Committees)
March-June Leonard/Watters (term ended)    Sept-Nov  Nohr/Whiteaker
Dec-Feb 17  McNally-Paynter.   During the 2012-2015 term, Trustees who pointed out the need for Policy review were told more than once by a majority of Trustees that it would be too much work for senior administration, and that it would take place on a one-off  interim basis. That process resulted in nearly every reference to a strategic plan being deleted.

External Trustee Liaison assignments are made by  the Board ChairTrustee Assignments Sept 2016

Although Paynter advised in his January report that the French Immersion committee had never met during his term of assignment and thus advised that there was no need for a Trustee rep, Administration recommended keeping a rep to the committee as it may be more active. Junior  Achievement has not needed a rep for some time so has been eliminated as a Trustee assignment.

Feb 15/16: Board Meeting: Strategic Plan / Amended Budget

The current burgeoning focus on student mental health raises (doesn’t beg) many questions, among them: Are we pathologizing normal states of mind? Is it possible to identify students truly in need of help? Is “compulsory help” really helpful?

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, usually one  month after the meeting.

P1: Meeting Schedule / Backgrounder
P2:
Standing Committees / Trustee  Appointments
P3: Board Meeting Report
P4: District PAC (aka DPAC, VCPAC) Constitution excerpts / School Act re DPACs

Next Meetings
Mon March 7/16 7 pm Ed Policy&Directions / Operations: Tolmie Bldg
March 12-27: Spring Break
Mon March 29/16 7:30 pm: Board Meeting, Tolmie Bldg

Meeting agendas posted on SD61 website Friday before the meeting.

Sticky post: Motions and Trustee Voting Records  January 2012 – December 2015.

SD61 Greater Victoria School District serves students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Trustees and student representatives are referred to by last name only for brevity; “The Board of Education of SD No. 61 (Greater Victoria)” is referred to as “the Board”. Motions may be shortened but retain essential wording. Seconders not noted (and not required in Standing Committees).

Legally required “Section 72” reports from in camera meetings posted beside relevant meeting. (Click “view all” on Bylaws, Policies and Regs menu. under “Board” on SD61 website). “Section 72” refers to Section 72 (3) BC School Act :  “ A board must prepare a record containing a general statement as to the nature of the matters discussed and the general nature of the decisions reached at a meeting from which persons other than trustees or officers of the board, or both, were excluded….”   Any report beyond the very basic one required must be done by in camera motion / majority vote.

Search  SD61 Bylaws, Policies and Regulations here (click “View All”) . Actually, you will “read all” as the search function is  not currently all that helpful.

November 3/14: Education Policy: Defeat of District Code of Conduct Shows Lack of Leadership

Nohr: That the Board of Education of School District No. 61 (Greater Victoria) develop through a review process at the Education Policy and Operations, Policy and Planning meetings a District Code of Conduct which would be relevant and appropriate for students, parents/guardians, community members, staff, and district employees who attend our schools; the engagement process with partner groups to be determined at a later date. / Defeated.

You had to be there. And I wasn’t, due to not wanting to cough in paroxysms all through the meeting (yes, that cold / flu thing). But the Twitter report captures what went on.
Following Robert’s Rules and the Board’s own Bylaws has been said on various occasions to be “not our process” by some long-time SD61 Trustees. Now, apparently, we can add “following the requirements of the School Act of British Columbia”  to that.

 

Education Policy Packup for Nov 3 20152013-2014-stand committees

Education Policy Development Committee November 3, 2014
Chair: Alpha      Absent: Ferris, Leonard      Regrets: McNally
The only motion on the agenda:

  • Nohr: That the Board of Education of School District No. 61 (Greater Victoria) develop through a review process at the Education Policy and Operations, Policy and Planning meetings a District Code of Conduct which would be relevant and appropriate for students, parents/guardians, community members, staff, and district employees who attend our schools; the engagement process with partner groups to be determined at a later date.

The School Act, British Columbia states:

Power and capacity

85  (1) For the purposes of carrying out its powers, functions and duties under this Act, a board has the power and capacity of a natural person of full capacity.

(1.1) Without limiting subsection (1), a board must, subject to this Act and the regulations, and in accordance with Provincial standards established by the minister, establish a code of conduct for students enrolled in educational programs provided by the board.

 Must.
But let’s move on.
The meeting in tweets:
  • Edith Loring-Kuhanga @EdithLK [Trustee]Yes the 1st time that IN-CAMERA Board/Committee meeting was listed on the regular agenda for the public to see
  • Edith Loring-Kuhanga  Lots of discussion on whether or not shld have a District Code of Conduct in addition to the School Code of Conduct
  • Edith Loring-Kuhanga  Trustee Horsman tried to table ‘s Code of Conduct motion but it failed now closing comments by Nohr
  • Edith Loring-Kuhanga   Incredible emotional pleas by several parents, teachers & trustees on why should have a District Code of Conduct
  •  Edith Loring-KuhangaCindy rep says that she wishes that there wld be genuine and collective vision to develop a District Code of Conduct
  • Rob Paynter @RobPaynterSD61 [parent] Déjà vu – 3 years after I identified lack of district code of conduct, same trustees are trying to avoid creating district code
  • Rob Paynter  Can’t believe crap I’m hearing about codes of conduct. So disappointed Bev Horsman is working so hard to shut down any conversation
  • Edith Loring-Kuhanga @DeborahNohr [Trustee] states in her closing comments, Board of Education would be negligent in not having a Code of Conduct
  • Deborah Nohr @DeborahNohr [Trustee]  School Act directs trustees to establish Code of Conduct-Orcherton doesn’t understnd the need & Horsman says it is top down#yyj
  • Edith Loring-KuhangaNot surprising @DeborahNohr motion on having a District Code of Conduct failed -3 for & 3 against (Orcherton, Horsman, McEvoy)
  • Deborah Nohr Shocking! District Code of Conduct motion voted down by Chair Orcherton, Horsman & McEvoy
  • Edith Loring-Kuhanga  Thank you @treatyarbroath [Chair Catherine Alpha] for allowing parents, staff & trustees to have a frank discussion on Code of Conduct
  • Diane McNally @DianeMcN [Trustee] So sorry I missed this mtng. THE cold,coughing, all that. What possible reason could there be to defeat this?
  • Edith Loring-Kuhanga   At the end of the mtng Trustee Bev Horsman gives Notice of Motion asking the Culture Committee to report back to the Board [Culture and Community Ad Hoc Committee formed in 2012; no reports so far so this would be ….nice]
  • Renay M. @renaymo [parent] Trustees who defeated motion to develop dist. wide codes of conduct with community to address sexism, racism and bullying need to go.
  • Edith Loring-Kuhanga  Do you think that a School District Culture Committee should have some sitting on it? Not
  • Edith Loring-Kuhanga Time for the old guard to change at board table – Students & Staff need new ideas & open minded Trustees
  • Edith Loring-Kuhanga Do you believe that ALL School Districts should have a District Code of Conduct? Vote 4 change on
  • Edith Loring-Kuhanga If you value your children, vote for change : Ann Whiteaker
  • Edith Loring-Kuhanga  THANK U for sharing your daughter’s exp in being bullied-Trustees have a responsibility-Act Sec. 85 1 & 2
  • Renay M. Board meeting tonight, Bev Horsman suggested that a sexual assault victim should be charged for defending herself
  • Renay M.  stories were shared, victim tried to get help, system failed, she fought back, Horsman said she was guilty of crime
  • Renay M.  yes, she repeatedly stated that the young woman should have been charged, that her violence was wrong
  • Renay M. Trustee Bev Horsman you ARE . Suggesting a victim AND perpetrator are “both wrong” if she fights back???
  • Rob PaynterJudging student victim who struck back against her student assailant when admin failed 2 support; Bev Horsman not your finest hour
  • Renay M.  Board of Education needs to reflect the needs of those it serves, not serve those who need control
  • Diane McNally  How many times can I favourite that? Imagine what goes on in camera. Someone is printing this right now to smack me with it later.
  • Edith Loring-Kuhanga Yes it’s unfortunate how some have lost sight of the real reason that they were elected-2 represent the public!
  • Deborah NohrThanks to Renay, Theresa, Jonah, Cindy and Ruth for coming and speaking to the need for a Code of Conduct
  • Renay M. I want candidates who care. I want as my Trustees.
  • Renay M.  for engaged and accountable Trustees: :
  • Renay M.Saw a lack of respect at Board meeting, for democracy, community input, and young women has to go.
  • Edith Loring-Kuhanga  Sad but true! Time for REAL CHANGE
  • Edith Loring-Kuhanga  Time for the old guard to change at board table – Students & Staff need new ideas & open minded Trustees
  • Renay M. Six picks for : progressive candidates, engaged and accountable mandate.

gvta endorsement

Renay M. Still reeling from meeting last night… is not abstract thing on campuses, its in our systems
                  __________________________________________________
Examples:  BC School District Codes of Conduct
SD61 Greater Victoria has school based codes of conduct,  dfferent in every school, and various conduct policies, some of which apply only to employees (4116 Sexual Harassment, last reviewed 1998; 4304 Bullying and Harassment developed in 2013);  Policy 5131.0  Personal Safety and Security, developed 1993 and never reviewed, addresses “violence in schools”. Various Policies address threats (1993), weapons (1993). SD61 does have a Trustee Code of Ethics, Policy 8251.

brick wall