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Trustee Voting Records: January 2012 On

This is an unofficial summary of all motions brought to Standing Committees and Board Meetings of School District 61 Greater Victoria (City of Victoria, Oak Bay, Esquimalt, View Royal, and part of Saanich) since January 2012, when I started my first term as Trustee, and all Trustees took office, after the November 2011 civic elections.

This page is now a sticky post. Page links at bottom of page.

Page 1: Backgrounder (you are here)
Page 2: Motions January 2012 – June 2012
Page 3: Motions September 2012 – December 2012
Page 4: Motions January 2013 – July 2013
Page 5: Motions September 2013 – December 2013
Page 6: Motions January 2014 – August 2014
Page 7: September 2014 – December 2014
Page 8: January 2015 – June 2015
Page 9: September 2015 – December 2015
Page 10: January 2016 – June 2016
Page 11: September, October, November 2016 (December 2016 to come)
Page 12: January 2017- June 2017 (to come)

This post is an unofficial summary of all motions brought to Standing Committees and  Board Meetings of School District 61 Greater Victoria (City of Victoria, Oak Bay, Esquimalt, View Royal, part of Saanich, and Traditional Territories of the Songhees and Esquimalt Nations) since January 2012, when  I started my first term as Trustee  after the November 2011 civic elections. (Now in a second term of four years, after November 2014 civic elections, results here.)

Minutes are approved or corrected at the next meeting of the same committee / next meeting of the Board. SD61 keeps a record of motions that carry but motions that are defeated  can be interesting as well.

In Camera meetings exclude the public. If there is a motion In Camera to report to the public and the majority approves via vote, specific motions  decisions will be reported out in the public meeting. A more general, required report is on the District website for each In Camera meeting as “Section 72 Report” (see Section 72 of the BC School Act).

All motions here can be read in context with rationales and highlights of debate in the Lined Paper post for that meeting.

Most  motions on a Board meeting agenda (except for the unusual circumstance of a motion from the floor) have been previously discussed at one of the Standing Committees (Education Policy Development, aka Ed Policy or Operations Policy and Planning, aka OPPS). If amendments are made this often takes place at the Standing Committee level where discussion and debate can be more lengthy, and include comments from the public.

Motions may be defeated at a Standing Committee, but the mover can still choose to bring that motion to the Board meeting. Motions that are carried by majority vote at a Standing Committee appear on the Board agenda as “recommended”. Sometimes senior administration presents a motion as “recommended”.

For Robert’s Rules of Order terms defined, see any number of sources online, including Nancy Sylvester’s informative site, and the Robert’s Rules for Dummies site. The current Robert’s Rules Newly Revised, 11th Edition is not available online.

Motions in this post appear in summarized form. Ready?

asleep on laptop

May 8/17: Operations Policy&Planning: Grade 5 K-5 Lunch Supervisors / School Transfer Policy

The Record Off The Record is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Meeting schedule hereMeeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)

BOARD STANDING COMMITTEES 2017
(Board Chair Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee:  Mar/17–May/17 Ferris&Orcherton

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees.  Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.  

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters
Sea Blush PNW Native Plant
Sea Blush PNW Native Plant

 

BC School Trustees Association AGM April 20-23 / 17: SD61 Board’s Two Motions Carry

The official report post-AGM here.  Includes disposition of motions. Both of SD61’s motions carried. Since the SD61 Board majority did not  support my motion to leave the BCSTA, clearly it was time for the SD61 Board to get more involved.

From November 28 / 16 Board Meeting: McNally: That the Board instruct the Chair to prepare the necessary documents to effect withdrawal of this Board from the BCSTA as soon as possible. / Postponed until after meeting with BCSTA President Rezansoff (below). [Was later defeated at the Board table.] “The Minister of Education is enshrined in BCSTA Bylaws as the Honourary President . What does that say about BCSTA independence as an advocate for public education?  If this motion is defeated, I will bring a motion to the BCSTA AGM to end the status of the Minister as Honourary President.

Kudos to Trustee Ann Whiteaker who did the background research on the Honourary President motion, and then shepherded it through the BCSTA process to get it on the agenda.

From February 27/17 Board Meeting: Whiteaker: That the board provide the following motion to the BCSTA AGM: “That the BCSTA Board of Directors request the legislative committee (or other ad hoc committee) to review the BCSTA current bylaws to ensure they continue to best serve the membership and the organizational structure and bring any recommendations to the 2017 AGM.” / Carried. Unanimous.

Whiteaker’s motion “That the BCSTA urge government to bring Early Childhood Development and the appropriate for funding under the responsibility of the Ministry of Education was submitted late as an emergent motion, but was not accepted by the BCSTA Legislative Committee.

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28

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All motions on the AGM agenda:

24

Thursday

abc

Friday

 

Saturday

All motions were dealt with by the end of Saturday’s session. Provincial Councillors (for SD61, Whiteaker) stay on for a Sunday session.

13

 

 

14

 

15

Two Trustees ran for President. Gordon Swan was elected.

 

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Two candidates were nominated for Vice President, one being SD61 Trustee  Ann Whiteaker. Donna Sargent was elected.

 

VP Sargent

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The Report on Proceedings document includes Branch Reports.

Vancouver Island (VISTA) Branch
2017-2018 Executive Committee:
• Eve Flynn, SD 69 (Qualicum) – Branch President/Treasurer
• Denise Riley, SD 62 – (Sooke) First Vice-President
• Candace Spilsbury, SD 79 (Cowichan Valley) – Second Vice-President
• Pam Craig, SD 70 (Alberni) – Secretary
Rob Paynter, SD 61 (Greater Victoria) – Communications Liaison (newly elected)
Jordan Watters, SD 61 (Greater Victoria) – BCSTA Professional Learning Committee representative (newly elected)
• Candace Spilsbury, SD 79 (Cowichan Valley) – BCSTA First Nations Committee
Since the BCSTA April 2016 Annual General meeting, VISTA Branch members have
participated in two professional development and business meetings.
Our fall 2016 gathering was held in the Sooke School District on September 30 – October
1, 2016. Our hosts featured two brand new secondary schools at Royal Bay and Belmont.
Our professional development programme featured the following:
• Joan Axford outlined assigning our vision with governance and finance
• Kathleen King-Hunt shared the strategies in schools with the Aboriginal
Education Elder Role model programme.
• Bryan Johnston walked through an elementary school wide process to revise/
rewrite their school code of conduct
• Student Support Services presentation on Mental Health Literacy
Our spring VISTA meeting was hosted by SD 70 (Alberni). On the Friday evening we were
honoured to have Don Avison, Ministry of Education and the Government Negotiator in
the First Nation Tripartite Education Agreements to review Aboriginal student success
and the key objectives for school districts to focus on going forward.
VISTA would like to thank Christine Younghusband for her support and participation in
our Branch initiatives. VISTA will continue to advocate for local and provincial issues
related to public education.
SUBMITTED BY: Eve Flynn, Branch President

 

OregonGrape1
Native PNW plant Oregon Grape

May 1/17: Education Policy&Directions: Reading Recovery

20170228_185720
Carol C / Eddy G: On a wall at the former Youth Detention Centre, now Choices Transitional Shelter, View Royal SD61

The Record Off The Record is  my personal record of and  commentary on SD61 Board and  Standing Committee meetings. Official, approved  minutes are on the SD61 website, one  month after the meeting.

SD61 Greater Victoria School District includes students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations.

Sticky post: Motions and Trustee Voting Records  January 2012 – October  2016 (November 2016-May 2017 to come).  Motions may be shortened but retain essential information.

P1: Backgrounders/ Meeting ScheduleTrustee  Appointments
P2:  Standing Committee Meeting
P3: Letter to Ministry of Education from SD23 Central Okanagan

Trustees  are assigned as voting members by the Chair to one of the two standing committees, Education  Policy and Directions, and Operations Policy and Planning. Agenda setting is the prerogative of the Committee Chair, with input from senior administration. Recent Change to Standing Committee vote:  October 17/16, Whiteaker: That the Board amend Bylaw 9130 Standing Committees to remove the words “with voting rights” from Item #4 and Item #5. / Carried. Unanimous.  This had the effect of allowing only members of the Standing Committee to vote on motions, though other Trustees, if they attend,  can participate in  the debate. The Chair of the Board  ex officio member both Committees, with voting rights. Quorum is a majority of Trustee members on the committee.

Standing committees are the best opportunity for stakeholders, public, and partner groups to make their views known to Trustees. Standing  Committee structure operates on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time. Most substantive debate on motions takes place at the standing committees.   

The BC School Act allows Trustees to be absent with no reason for nearly 3 months – have to show up for that last meeting in the 3d month or disqualified. Anyone else have absence leeway like that?

52 (2) If a trustee is continuously absent from board meetings for a period of 3 consecutive months, unless the absence is because of illness or with the leave of the board, the office of the member is deemed to be vacant and the person who held the office is disqualified from holding office as a trustee until the next general school election.

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

BOARD STANDING COMMITTEES 2017
(Loring-Kuhanga member of both, ex officio)
Operations P&P: Chair Watters, McNally, Leonard, Paynter
Ed Policy&Dev: Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: (members vary ; 3 month terms)Mar/17–May/17 Ferris&Orcherton

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

Meeting schedule here.   Next meeting May 8/17 Operations Policy & Planning. Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded;  Standing Committees not.

April 24/17 Board Meeting: Facilities Reorganization

TTB direct the Superintendent to enhance the information available to the public and stakeholders about their role in voice at meetings, the ability to address address the Board and participate at Standing Committees as well as update the agenda package and information at the meeting itself, and improve the District website. / Carried. Unanimous.

hummer nest

Lined Paper (The Record Off The Record) is my personal record of and commentary on SD61 Board and Standing Committee meetings. Official, approved minutes are on the SD61 website, one month after the meeting.

SD61 Greater Victoria School District primarily serves students in Esquimalt, Oak Bay, Victoria, View Royal, parts of Saanich and the Highlands, and the Traditional Territories of the Songhees and Esquimalt Nations. 

Strategic plan here.

P1: Backgrounders/ Meeting Schedule /  Trustee  Appointments
P2:
Board or Standing Committee Meeting: Meeting agendas posted on SD61 website Friday before the meeting. Board meetings  audio and video recorded, though Standing Committees are not. (Under the Board of Education menu.)
P3 : Students with Intensive Behaviour Support Needs / Severe Mental Illness

GVSD 61 TRUSTEE REPRESENTATIVES AND TRUSTEE ASSIGNMENTS 2017
Board Chair:
Loring-Kuhanga  Vice-Chair: Ferris

Ad Hoc Committees of the Board and their terms of reference are listed on the SD61 website.

BOARD STANDING COMMITTEES 2017 (Loring-Kuhanga member of both, ex officio)
Operations Policy&Planning: Chair Watters, McNally, Leonard, Paynter
Education  Policy Development : Chair Whiteaker, Ferris, Nohr, Orcherton
Policy SubCommittee: Dec/16-Feb/17: McNally&Paynter [McNally gave notice could not attend these]// Mar/17–May/17 Ferris&Orcherton

 Standing  Committees  operate on less formal   Rules of Order than does the Board, ie. no need for a seconder for a motion, and a Trustee  can speak as many times as the Chair allows; members of the public and presenters can ask questions of each other and engage in dialogue.The question can’t be called in a standing committee, meaning debate can extend for some time.  After a motion to restrict voting in Standing Committees  to only assigned members of the committee (sensible as if all Trustees are present and vote, it’s an improperly constituted  Board meeting), unfortunately  some Trustees have chosen not to attend the committee if they don’t have a vote, and so miss vital information.

Trustee salaries (aka “stipend): $20,486/year effective Dec 1/14. Chair and vice-chair receive an extra $3,000 and $1,500, respectively.

INTERNAL COMMITTEES 2017

Aboriginal Nations Education Council McNally
District Facilities Planning Committee Ferris
Gender Sexuality Alliance Watters
Equity Ad Hoc Committee Paynter & Watters
French Immersion Advisory Ferris
Needs Budget Advisory Committee Orcherton, Leonard, Nohr
Public Engagement Ad Hoc Committee McNally & Orcherton
Student Registration & Transfer Committee Ferris & Nohr
Middle School Review Committee Whiteaker & Leonard

EXTERNAL TRUSTEE LIAISONS – COMMUNITY 2017

Saanich Arts, Culture & Heritage McNally
Saanich Parks, Trails & Rec Whiteaker
Healthy Saanich Advisory Committee Orcherton
Victoria Family Court & Youth Justice Committee Watters

CONTRACT NEGOTIATIONS 2017

Allied Specialists Association Orcherton
CUPE 382 Watters
CUPE 947 Paynter
Exempt Staff Ferris (Alternate –Whiteaker)
GVTA Nohr (Alternate –Leonard)
Principals & VP Loring-Kuhanga (Alternate –McNally)

SECONDARY SCHOOL CATCHMENT AREA GROUPS LIAISON 2017

Spectrum Ferris& Leonard
Mount Doug Paynter
Oak Bay Loring-Kuhanga
Reynolds Nohr&Orcherton
Vic High McNally
Lambrick Whiteaker
Esquimalt Watters

BOARD-ELECTED REPRESENTATIVES TO EXTERNAL MEMBER ORGANIZATIONS 2017

British Columbia Public School Employers’ Association (BCPSEA) Paynter
British Columbia School Trustees Association (BCSTA) Whiteaker

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