This page is now a sticky post. Page links at bottom of page.
Page 1: Backgrounder (you are here)
Page 2: Motions January 2012 – June 2012
Page 3: Motions September 2012 – December 2012
Page 4: Motions January 2013 – July 2013
Page 5: Motions September 2013 – December 2013
Page 6: Motions January 2014 – August 2014
Page 7: September 2014 – December 2014
Page 8: January 2015 – June 2015
Page 9: September 2015 – December 2015
Page 10: January 2016 – June 2016
This post is an unofficial summary of all motions brought to Standing Committees and Board Meetings of School District 61 Greater Victoria (City of Victoria, Oak Bay, Esquimalt, View Royal, part of Saanich, and Traditional Territories of the Songhees and Esquimalt Nations) since January 2012, when I started my first term as Trustee after the November 2011 civic elections.
(Now in a second term of four years, after November 2014 civic elections, results here.)
Official meeting minutes and Bylaws, Policies and Regulations are on the SD61 website. Minutes are approved or corrected at the next meeting of the same committee / next meeting of the Board..
In Camera meetings exclude the public, and unlike bodies governed by the Community Charter, which have to declare intent to hold an In Camera meeting on the agenda of the public meeting, Boards of Education can call In Camera meetings without notice to the public. If there is a motion In Camera to report to the public and the majority approves via vote, the report is on the District website as ‘Section 72 Report” (see Section 72 of the BC School Act).
Lined Paper blog posts following Standing Committee and Board meetings in “The Record Off the Record” began in April 2012, since official minutes do not capture the interesting meeting processes and debate. All motions here can be read in context with rationales and highlights of debate in the Lined Paper post for that meeting.
Most motions on a Board meeting agenda (except for the unusual circumstance of a motion from the floor) have been previously discussed at one of the Standing Committees (Education Policy Development, aka Ed Policy or Operations Policy and Planning, aka OPPS). If amendments are made this often takes place at the Standing Committee level where discussion and debate can be more lengthy, and include comments from the public. This is why Board meetings may seem to move quickly through issues that one woudl think require more debate. That may have already happened in a Standing Committee.
Motions may be defeated at a Standing Committee, but the mover can still choose to bring that motion to the Board meeting. Motions that are carried by majority vote at a Standing Committee appear on the Board agenda as “recommended” (though motions that have not been discussed at a Standing Committee have appeared as “recommended, as well, apparently by the individual moving the motion).
Near the end of every agenda is the item “New Motions / Notice of Motion”. “Notice of Motion” and a “Motion From the Floor” are not the same thing. Many of these motions are referred to a subcommittee or a Standing Committee for further discussion. Any referral should, according to Robert’s Rules, take place by motion and majority vote.
For Robert’s Rules of Order terms defined, see any number of sources online, including Nancy Sylvester’s informative site, and the Robert’s Rules for Dummies site. The current Robert’s Rules Newly Revised, 11th Edition is not available online.
Motions in this post appear in summarized form. Ready?